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Hauraki District Council
Waihi Ward Committee


MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 DECEMBER 2010 COMMENCING AT 3.30PM


PRESENT
Crs S G Baker (Chairperson), D M Carmine, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga (3.35pm)

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology for absence of Cr M McLean and for the lateness of the Mayor be received and sustained.

WWC10/54 Carmine/Tubman CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.


- Whiritoa Public Meeting – Anniversary Weekend

The item was not on the agenda because the item was omitted from the agenda in error.

Discussion on the item could not be delayed because confirmation of the public meeting was required by the Ward Committee before its February 2011 meeting.

WWC10/55 Carmine/Shepherd CARRIED


COMMUNITY POLICING UPDATE

NZ Police staff member Sgt. Dave Litton was in attendance to dicuss community policing matters.

The following points were noted:

  • There have been a number of parties with intoxicated youths causing issues.
  • Surveillance cameras are a good deterrent.
  • Staff numbers have been increased for the Xmas New Year period at Waihi Beach.
  • Vandalism is still an ongoing issue. 

NETWORK SERVICES

ROADING REPORT FOR DECEMBER 2010 (CR HARRIS) (673395,672847, 672916, 662840, 669512 & 669511) (21 KB) Adobe Acrobat PDF document

A report from the Roading Manager and District Engineer was presented which sought the Committee’s consideration of roading projects within the Plains area. Mr Graham Eagles (Design Team Leader, OPUS) was in attendance to assist with the consideration of the proposed projects.

The District Engineer was requested to advise the primary school of the use and limitations of the pedestrian refuge adjacent to Daffodil Dairy, in Section 3 of the report, when it is installed.

RESOLVED

THAT the report be received, and

THAT the Kerb and Channel projects shown in section 2 of the report be approved for construction, and

THAT the Walking and Cycling year one project shown in section 3 of the report be approved for construction.

WWC10/56 Carmine/Shepherd CARRIED


Waihi Art Centre and Museum Inc. (WACMA) [673600, 674000] (20 KB) Adobe Acrobat PDF document

Mrs Ollie Richardson, Vice President was in attendance to address the Committee on the regarding the annual grant that covers their operating costs and to request that the same level of funding as in the past three years is continued.

Members of the Ward Committee commended Mrs Richardson for the work she and the Committee have done in the management of the centre and of their hard work developing a number of projects to enhance it as a place offering an insight into the history of Waihi, its arts and culture.


WAIHI WARD APPOINTMENTS

Following the triennial general elections, Council appointments were required to the following Committees.

A copy of an email related to the Council appointment to the Waikino Liaison Society was presented (doc. #675257).

CommitteePrevious MemberConfirmed Member
2007-2010)2010-2013
Waihi Pensioner Flat Allocation CommitteeS G Baker S G Baker

Waihi Arts Centre and Museum

S G Baker

S G Baker

Whiritoa Emergency Management Centre Committee

M J Hayden

H T Shepherd

Whiritoa Community Liaison Committee

M J Hayden

H T Shepherd

Waikino Liaison Society

M J Hayden

H T Shepherd

Golden Cross Mine Community Consultative Group

C Francis

D M Carmine

Waihi Community Consultative Committee (Ward Representative)

S G Baker

A Tubman

Go Waihi

D M Carmine

D Carmine

Waitawheta Camp

C Francis

M McLean

Information Centre

N/A

H T Shepherd

 

RESOLVED

THAT the above appointments be confirmed.

WWC10/57 Baker/Tubman CARRIED

 

COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (662274) (45 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC10/58 Shepherd/Carmine CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE


Leonard Hobbins [651891]

Leonard Hobbins had written that he has been accepted as an STS exchange student to Italy next year and seeks assistance with airfares, administration and insurance costs.

Mr. Hobbins is a 17-year-old resident of Whiritoa who attends Whangamata Area School. Leonard is a qualified lifeguard, a competent athlete and has represented the School at various formal events. The cost of an STS exchange programme is kept to under $10,000.00.

RESOLVED

THAT the request be declined.

WWC10/59 Tubman/Shepherd CARRIED


Waikino Whisper

The editor (Helen Wilson) for the monthly magazine has inquired as to the availability of someone from Council willing to contribute an article (of no more than 250 words) specifically around local issues on a regular basis. Approximately 240 copies are printed monthly with 170 of these distributed within the Waikino village area including Waitekauri.

It was agreed that Cr Harry Shepherd co-ordinate the writing of articles for the Waikino Whisper and that the articles be sent to the Mayors office before going out to print.


PARKS AND RESERVES


Waihi Walkways

The Waihi Walkways committee are currently working with Council and an adjoining land owner to extend the Ohinemuri River walking track from the end of Wellington Street through to the Victoria Street Bridge and shall include an old gold mining battery site.

Initial walkway plans would have taken users of the proposed extension to the track close to the adjoining land owner’s house.

The change requires a timber structure to be built and the walkways committee have requested that Council take responsibility for the ongoing maintenance once this is completed.

A copy of the different structures proposed was attached.

RESOLVED

THAT the report from GeoMetrix be received, and

THAT the Waihi Walkways request be supported, and

THAT as the land is road reserve; permission is granted to the construction of a walking track from the end of Wellington Street through to the Victoria Street Bridge including the old gold mining battery site.

WWC10/60 Carmine/Shepherd CARRIED


Road Reserves - Request for Removal of Trees outside 12 Mackay Street, Waihi

A letter was presented from Mackay Street residents requesting the removal of trees on the road verge. Residents are concerned that the trees prevent a clear view of pedestrians, cyclists and traffic while exiting the properties to Mackay Street.

Councils Parks and Reserves Manager and Roading Engineer agree that the trees present a line of sight problem for these residents. Staff has recommended that the trees are not appropriate for road verges and that Council may consider removing them.

RESOLVED

THAT the two trees as described located in front of 12 Mackay Street be removed.

WWC10/61 Baker/Tubman CARRIED

 

STRATEGIC PLANNING

WAIHI WARD DISCUSSION ON PROJECTS FOR CONSIDERATION IN THE ANNUAL PLAN 2011/12 (ALL COUNCILLORS) (673276) (25 KB) Adobe Acrobat PDF document

A report from the Chief Executive was presented regarding proposed projects for discussion for the Annual Plan 2011/12.

The report provided the Waihi Ward Capital Works Programme approved through the Long Term Plan 2011/12.

RESOLVED

THAT the report be received.

WWC10/62 Tubman/Carmine CARRIED


PROJECTS PROPOSED FOR CONSIDERATION IN THE LONG TERM PLAN 2011/12

A list of proposed projects earmarked for inclusion in the 2011/12 year that were discussed at an informal meeting of the Waihi Ward was listed as follows:

  • Swimming Pool - fence, operational expenses and seating /shade area.
  • Seddon Street roundabout – repaint and lighting.   
  • Gilmour Lake – reserve signage.
  • Bronze statue.
  • Welcome to Waihi Entrance Signs – utilise existing signs. Poppet heads add more with better signage  PAG setup  plus other landscaping for town entrances
  • Kerbing stick with current programme – District Engineer to verify
  • Discovery Centre
  • Pumphouse entrance retaining wall - needs upgrading.
  • Events Centre gym extension - to be followed up.
  • House numbering – needs to be rectified urgently.
  • Cemetery signage.
  • Uplighting under some entrance trees.
  • Xmas lighting 
  • Gilmour Lake picnic table and seats
  • Whiritoa picnic tables.
  • Morgan Park playground upgrade.
  • Victoria Park playground upgrade. 

LATE ITEMS OF BUSINESS


Whiritoa Public Meeting – Anniversary Weekend

It was agreed that the Whiritoa annual public meeting be held on Monday 31st January 2011 at the Whiritoa Emergency Management Centre at 10.30am.

RESOLVED

THAT the Whiritoa Public Meeting be held at 10.30am on Monday 31st January 2011 at the Whiritoa Emergency Management Centre, and

THAT a public notice of the meeting be advertised and a mailbox drop to Whiritoa properties be organised.

WWC10/63 Carmine/Shepherd CARRIED

The meeting closed at 5.26pm.

CONFIRMED


    

S G Baker

Chairperson

8 February 2011