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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 7 DECEMBER 2011 COMMENCING AT 9.00 AM


PRESENT
Crs G R Leonard (Chairperson), B A Gordon, D E Challis and G A Harris

IN ATTENDANCE
Messrs K D Thompson (District Engineer), S B Fabish Community Services Manager), S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.

PLWC11/52 Harris/Gordon CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.


Request for financial Assistance: Hauraki North Rugby Club

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of the Ward Committee before the next meeting.

PLWC11/53 Challis/Harris CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 15 NOVEMBER 2011 (825651)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 15 November 2011 are confirmed and are a true and correct record.

PLWC11/54 Gordon/Harris CARRIED


MATTERS ARISING FROM THE MINUTES


Ngatea Hall Kitchen Upgrade

Cr Leonard advised that another meeting is to be held with the Community Facilities Manager to further consider the plans for the upgrade of the hall kitchen before final approval.


Turua Playground and Jetty

The Parks and Reserves Manager advised that if Chris Baker is unable to carry out the jetty repairs he will seek quotes from other local engineering companies for the maintenance work required to the jetty.


Ngatea Main Street Gardens

In reference to the people who submitted design and plant options for the Ngatea Main Street gardens, it was requested that these people be written to and thanked for their contribution.

RESOLVED


THAT staff write and thank the members of the community who submitted design options for the Ngatea Main Street gardens.


PLWC11/55 Leonard/Gordon CARRIED


LATE ITEMS OF BUSINESS

REQUEST FOR FINANCIAL ASSISTANCE: HAURAKI NORTH RUGBY CLUB (832642) (529 KB) Adobe Acrobat PDF document

The Committee for the Club propose to have lights on the Waitakaruru Domain for night games. Mr Dave McCollum and Karl Davis on the club’s behalf were in attendance to present the proposal and to seek funding support towards the project. The total cost of the project is approx. $135,000, as follows:

30 lights $65,520.00
6 x Control Cabinets and Cabling $19,158.00
To wire fittings and control gear, cabinet wiring and generator plus and socket $13,938.00
6 x Flange mount poles $36,576.00

The Club requires from Council funding for the poles and footings. Assistance with consents may also be an option. They are hoping to commence the project in March/April 2012.

In consideration of the request, it was agreed that the Community Services Manager meet with Mr McCollum and Mr Davis in January 2012 to discuss the proposed development on the Domain.

RESOLVED

THAT the request be received, and

THAT the Community Services Manager meets with representatives of the Hauraki North Rugby Club to discuss the proposed development on the Waitakaruru Domain.

PLWC11/56 Challis/Harris CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (826749) (51 KB)  Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC11/57 Gordon/Challis CARRIED


PARKS AND RESERVES


Hugh Hayward Domain

At the last Hugh Hayward Domain Users Group meeting, the collective sporting codes signalled that they would like to have a feasibility study undertaken on the development of a multiuse sporting complex to be located at Hugh Hayward Domain.

The group has asked that staff raise this proposal with the Ward Committee, seeking their support that a feasibility study be undertaken to look into the options available and to provide a way forward. Initial costs for a feasibility study of this nature have been estimated to be approximately $6,000.00.

The members generally supported that investigations into the viability of establishing a multiuse complex be undertaken. The Community Services Manager advised he will prepare a report to Council on the proposal that a study be undertaken to evaluate the district active and leisure facilities to help guide Council and the community on the needs for the future. This report will be presented to Council early next year.


Ngatea Swimming Pool

The Ngatea Swim Club is currently looking at applying for funds to replace lane ropes. The existing lane ropes are not in good repair. Council also uses the lane ropes to keep recreational and lane swimmers separated. The Parks and Reserves Manager has received a quote for $4,795 to replace the lane ropes.

The Ward Committee’s consideration was requested to funding replacement lane ropes.

RESOLVED

THAT Council staff purchase replacement lane ropes at a cost of approximately $5,000.00 from the Plains Ward Community Facilities and Recreational Development Fund.

PLWC11/58 Gordon/Harris CARRIED


Ngatea Ashes Wall

Councillors and staff have had discussions with regards to scheduling times during the year where the ashes may be placed in the new Wall at Pioneer Park.

The proposed months for ashes to be placed in the new wall are April and October of each year.

The members held a discussion on whether this was appropriate that families are only given the opportunity to inter their loved ones ashes at stipulated times of the year. It was considered that as this matter is of a personal nature that staff reviews this process and considers allowing the placement of ashes throughout the year at times suitable to families needs.

RESOLVED

THAT interment of ashes in the Ngatea Memorial Wall be undertaken on a case by case basis.

PLWC11/59 Leonard/Challis CARRIED


Future Community Services Ward Report Topics

The members considered and supported the Community Services Manager’s proposed changes to the content, preferred style and format of the monthly Community Services report.

Other additional changes were suggested as follows:

  • No need for cemetery statistics on the Miranda Cemetery as it was considered that was purely operational and not necessary.
  • Status of projects to be provided in a spreadsheet form.
  • Long Term Plan and Annual Plan projects identified at the beginning of the year are provided in more detail.
  • Identify and record what ‘type’ of use of indoor facilities.

The changes will be initiated in the New Year.

The meeting closed at 11.15am.

CONFIRMED

 

   

G R Leonard

Chairperson

14 February 2012