Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 DECEMBER 2014 COMMENCING AT 2.30 PM
Crs H T Shepherd (Chairperson), P H Keall, A A Tubman and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), G Thomsen (Roading Manager), S Lye (Roading Engineer), J McIver (Community Development Officer), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)
THAT the apology of Cr M P McLean be received and sustained.
WWC14/70 Tubman/Keall CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for grant in Lieu of Rates – Lloyd McGechie
- Waihi Sports Centre
The items were not on the agenda because the items were unavailable at the time of the agenda deadline.
Discussion on the items could not be delayed because it was necessary that the Waihi Ward Committee consider the matters as soon as practicable.
WWC14/70.1 Tubman/Keall CARRIED
DECLARATIONS OF INTEREST
There were no declarations.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 November 2014 are confirmed and are a true and correct record.
WWC14/71 Shepherd/Tubman CARRIED
MATTERS ARISING FROM THE MINUTES
The Parks and Reserves Manager advised he is still to review locations for bike racks in Waihi CBD.
The Community Services monthly report on activities for the month of November 2014 was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC14/72 Keall/Tubman CARRIED
THAT the correspondence from Waihi Nugget Multi-Sport Festival Committee and ECHO Walking Committee be received.
WWC14/73 Keall/Tubman CARRIED
Waihi Nugget Multi-Sport Festival Committee 
The Sports Development Officer has written seeking financial assistance of $500.00 for the 2015 event that will be held on Saturday 9 March 2015.
THAT $500.00 is granted to the Waihi Nugget Multi-Sport Festival Committee from the Waihi Ward Discretionary Fund in support of the 2015 event.
WWC14/74 Keall/Tubman CARRIED
ECHO Walking Committee 
The Sports Development Officer has written seeking financial assistance of $750 for the 2015 festival that will be held 21 March to 12 April 2015.
The festival’s aim is to get people up and out to enjoy the beautiful scenic backyard and promote active healthy lifestyles.
THAT $500.00 is granted to the ECHO Walking Committee from the Waihi Ward Discretionary Fund in support of the 2015 festival.
WWC14/75 Keall/Tubman CARRIED
The Society of St Vincent de Paul
A request for financial assistance was discussed between Ward members and the society late last month. The society has subsequently presented an invoice for emergency accommodation - $145 - and seeks a grant to cover this cost.
THAT $145.00 is granted to St. Vincent De Paul from the Waihi Ward Discretionary Fund in support of emergency accommodation.
WWC14/76 Shepherd/Tubman CARRIED
REQUEST FOR FINANCIAL ASSISTANCE
Waihi Sports Centre (1292332)
The Secretary of the Sports Centre Committee has written seeking assistance towards the purchase of a 4 camera surveillance system for installation at the Waihi Sports Centre due to ongoing issues of theft in the area.
THAT $1,298.00 is granted to the Waihi Sports Centre Committee from the Community Facilities Recreational Development Fund towards the purchase and installation of 4 camera surveillance system.
WWC14/77 Tubman/Shepherd CARRIED
Request for grant in Lieu of Rates – Lloyd McGechie
A request has been received from Mr Lloyd McGechie seeking rates relief on his vacant section at Haszard Street, Waihi of which the Waihi Resource Centre are using to develop a community garden.
In consideration of the request, it was agreed that more detailed information be sought from Mr McGechie as to the use of the land.
THAT further detailed information is sought from Mr McGechie as to the use of the land.
WWC14/78 Shepherd/Keall CARRIED
The Community Services Manager reported on the 2015 Long Term Plan assumptions regarding asset replacement and depreciation.
THAT the report be received, and
THAT the Committee advise whether there are assets which it would recommend not replacing if damaged beyond repair or when they reach the end of their useful life.
WWC14/79 Shepherd/Keall CARRIED
The Community Services Manager took the members through the schedule of assets and
noted whether the Committee considered they are to be replaced or depreciated as follows:
|Waihi Sites||Assets||Would we replace this asset as a whole||If no; would we replace a major component|
|Waihi Memorial Hall, Seddon Street, Waihi||Building||Yes|
|73 Kenny Street Pensioner Flats, Waihi||Building||Yes|
|84 Kenny Street Pensioner Flats, Waihi||Building||Yes|
|Pensioner Flats 144 Seddon Street, Waihi||Building||Yes|
|Pensioner Flats 51 Moresby Ave (Lower), Waihi||Building||Yes|
|Upper Moresby Ave -Flats, Waihi||Building||Yes|
|20 Haszard Street Toilet, Waihi||Building||Yes||Yes|
|Gilmour Reserve, 2 Exeloo Toilets, Gilmour Lake, Gilmour Street, Waihi||Facility||Yes||Yes|
|Morgan Park Toilet Block, Waihi||Facility||No||Yes|
|Pohutukawa Reserve Toilets & shed, Kontiki Road, Whiritoa||Facility||No||No|
|Victoria Park Toilet, Parry Palm Ave, Waihi||Facility||Yes||Yes|
|Whiritoa Sports Reserve Exeloo, Kontiki Road, Whiritoa||Facility||No||yes|
|Whiritoa Surf Club Toilets (new), Beach Road, Whiritoa||Facility||Yes||Yes|
|Waihi Events Centre, 22 Haszard Street, Waihi||Building||Yes||Yes|
|Gilmour Park||Wooden stage , Walkways||No||Yes|
|Victoria Park||Rocket Slide, Pirate ship||No||Yes|
|Whiritoa Beach Recreation Reserve||BBQ||No||Yes|
|Morgan Park||Skate Park, Car park (netball)||No||Yes|
|Waihi College Pool Plant Room, 2 Kensington Road, Waihi||Heat pumps / plant||Yes||Yes|
|Main street statue, Children||Statue||No||No|
|Main Street Statue, Miners||Statue||No||No|
|Main Street Roundabout feature||Feature||No||No|
|Poppet Head Main Street||Feature||No||No|
|Poppet Head Parry Palm||Feature||No||No|
|Poppet Head Barry Rd||Feature||No||No|
|Waihi Library (Old)||Building||No||No|
|Chambers restaurant, 22 Hazard Street, Waihi||Building||No||Yes|
|Waihi Museum & Arts Centre (Old police cells), Kenny Street, Waihi||Building||No||Yes|
|Waihi Plunket Room, Hazard Street, Waihi||Building||No||Yes|
|Waihi Transfer Station, William Street, Waihi||Depot||No||Yes|
|Whiritoa Emergency Centre, Beach Road, Whiritoa||Building||Yes||Yes|
|Waihi Library (New), 40 Rosemont Road, Waihi||Building||Yes||Yes|
|Rangatira statue, Pukewa maunga||Statue||no||Yes|
The District Engineer and Roading Manager reported on roading matters for the month of November 2014.
Non Subsidised Roading for 2015/16 to 2017/18 LTP and 2018/19 – 2024/25
The Roading Manager presented the projected costs for the proposed forward work programmes for the Waihi Ward Dust Seals, New Footpaths, Footpath Renewals, New Kerb and Channel and Kerb and Channel Renewals.
Janet Stewart – Deputy Team Leader, Roading Network Management - OPUS was in attendance to assist with discussion on the programmes.
THAT the report be received, and
THAT the Ward approves the Forward Work Programme as amended for footpath renewals and kerb and channel.
WWC14/80 Shepherd/Keall CARRIED
SILVERTON ROAD CAR PARK REDEVELOPMENT
The existing Silverton Road car park between Seddon and Kenny Streets in Waihi is in need of an upgrade. Problems are being experienced with vehicle damage, pedestrian/vehicle safety and parking capacity.
The report outlined the identified issues and proposed measures to improve the parking needs and general safety in the area based on completed investigations.
All three options presented provided a similar number of car parks at a similar cost.
It is expected that an improved traffic flow would be achieved with Options 2 and 3 due to one way flow and angle parking bays compared with more immediate access to the parking area with the two way flow which was shown in Option 1.
The initial cost estimates indicate similar cost for the three options in the order of $100,000. A detailed cost estimate will be done during the design phase of the project.
Staff proposed to workshop the options presented to consider financial implications. A staged construction was suggested over 2 financial years to reduce the financial impact on Ward funds.
THAT the Ward approves in principle the re-development of the Silverton Road car park in Waihi, and
THAT Option 1 is preferred due to greater functionality and flexibility, and
THAT the funding options for the car park re-development in Silverton Road be reported back to the ward at the earliest opportunity.
WWC14/81 Shepherd/Keall CARRIED
The meeting closed at 3.55pm.
H T Shepherd