Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 FEBRUARY 2012 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga
Messrs K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 7 December 2011 are confirmed and are a true and correct record.
WWC12/04 Carmine/McLean CARRIED
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 31 January 2012 are confirmed and are a true and correct record.
WWC12/05 Carmine/McLean CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
THAT the report be received.
WWC12/06 Tubman/Shepherd CARRIED
1st Waihi Scout Group 
The Group Leader writes to the Ward requesting financial assistance with the painting of the Scout Den.
The writer advises that the walls of the scout den are deteriorating and is in need of repainting before the damage becomes permanent.
Also attached was a $6,650 quote to paint the exterior of the scout den; the group seek a grant of $3,000.
A member suggested the group also consider seeking funding towards the project from other sources i.e. Newmont Waihi Gold Ltd.
THAT the letter from 1st Waihi Scout Group be received, and
THAT the Waihi Ward Committee grants $1,000.00 to the 1st Waihi Scout Group in support of the repaint of the Scout Den.
WWC12/07 Shepherd/Carmine CARRIED
Green Paper for Vulnerable Children (843280)
The government has written a discussion paper on how New Zealand can better protect abused, neglected and disadvantaged children. The paper proposes a number of ideas on how things might change to improve the situation for vulnerable children.
The green paper is an opportunity for the public, individuals and organisations, to have a say about what they think the priorities are and what they would like to see happen to improve the situation for children in New Zealand.
It was agreed that this item should be referred to Council to consider due to the fact that it is a central government initiative and a submission should be sent to them ministry from Council.
THAT the Community Development monthly report be received, and
THAT a late item be presented to Council at the meeting of 15 February recommending a submission be prepared on behalf of Council to the Ministry in support of the initiative.
PWC12/08 Carmine/Tubman CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PWC12/09 McLean/Tubman CARRIED
Waihi Town Entrance and Cemetery Signage Renewals
It was agreed that staff meet with the Ward Councillors to review sites for new signage once the Long Term Plan considerations have been completed.
Main Street – Xmas Lighting and Poppet Head Lighting
It was agreed that the main street Xmas lights be installed and illuminated from 01 December to 31 January each year.
It was agreed that the poppet head lights be illuminated all year round.
THAT that the main street Xmas lights be installed and illuminated from 01 December to 31 January each year, and
THAT the poppet head lights be illuminated all year round.
PWC12/10 McLean/Shepherd CARRIED
Waihi Memorial Hall – Flag Pole
The members asked when the flagpole will be installed in front of the hall. Staff advised they will follow up this matter.
Morgan Park Rugby League (842850)
Staff has received a letter from a new Rugby League club that has formed in Waihi.
The Club requests the use of Morgan Parks Rugby Field for their use on Wednesday nights for training, and Sundays for Games. In addition the club requests that the Ward considers the replacement of the existing goal posts that are currently in use at Morgan Park.
It was decided that Cr McLean (Sports and Recreation Portfolio Holder) contact both the Rugby Union and Rugby League representatives to discuss shared use of the area and report back to the Ward.
THAT the correspondence be received, and
THAT Crs Shepherd and McLean meet with the Rugby Union and Rugby League Club representatives to discuss the shared use of the reserve.
PWC12/11 Shepherd/McLean CARRIED
WAIHI RUGBY CLUB REQUEST FOR USE OF COUNCIL RESERVE (841295, 843768, 843769)
A report and supporting information from the Chief Executive was presented regarding a request from the Waihi Athletic Rugby Football and Sports Union (WARFSU) for the use of an area of recreation reserve adjacent to the Waihi Rugby Park.
THAT the report be received, and
THAT Council approves the use of the area of reserve to the north east of the Waihi Rugby Club grounds for training and youth rugby games, and
THAT an appropriate lease agreement be entered into identifying the acceptable uses of the area and controlling the placement of facilities, and
THAT Council fund the mowing of the reserve, and
THAT the District carries the cost for the resource consent to allow the Waihi Athletic Rugby Football and Sports Union (WARFSU) the use of the reserve.
PWC12/12 Carmine/McLean CARRIED
The meeting closed at 4.00pm.
S G Baker
13 March 2012