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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 31 JANUARY 2012 COMMENCING AT 9.00am


PRESENT
Crs G R Leonard (Chairperson), B A Gordon, D E Challis and G A Harris

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R H Leonhart (Corporate Services Manager), S Fabish (Community Services Manager), K D Thompson (District Engineer), J McIver (Community Development Officer), Ms T Kew (Strategic Planner) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.

PLWC12/01 Harris/Gordon CARRIED


LATE ITEMS

There were no late items.


BUSINESS

2012-2022 LONG TERM PLAN – PLAINS WARD ESTIMATES (Cr Gordon) (829940) (31 KB)

A report from the Strategic Planning Projects Manager and Corporate Services Manager regarding the Long Term Plan 2012-22 was presented.

The Corporate Services Manager tabled draft estimates for the ten years of the Long Term Plan (LTP).  Also included in the estimates were the current year’s budget and the dollar and percentage variances between the first year of the LTP and the current year’s budget.


ROADING

The District Engineer spoke to the kerb and channel programme and footpath programme for the next five years.

**It was noted that the 2011 projects have been intentionally included for the members information as some of these projects, as at the writing of this report may not have yet been completed.

Ward

Road Name

Zero Point
(Where Road starts from)

Len (m)

Side

Cost ($) *

Fin. Year

Plains

Pipiroa Rd

SH 25

140

L

$147,000

2011

The footpath programme has been developed based on priorities identified previously. The recommended footpath renewal programme was presented.

Road Name

Start Displ

End Displ

Side

Length ***

Cost *

Fin. Year **

EAST COAST RD

8961

9306

L

18

$1,700

2014

EAST COAST RD

9315

9431

L

10

$1,000

2014

KEREPEHI TOWN RD

868

1113

R

11

$600

2014

The footpath programme has been developed based on priorities identified previously. The recommended new footpath programme was presented.

Road Name

Zero Point
(Where Road Starts From)

Start Displ

End Displ

S

Cost *

Fin. Year **

Bagnall Sq

Hauraki Rd (LHS of road not RHS)

20

113

R

$13,300

2018


Comments noted:

  • Bagnall Square – new footpath – change from Right to Left side of road. (Action: District Engineer/Roading Manager)
  • Piako Road – new footpath - to cost for LTP. (Action: District Engineer/Roading Manager)
  • River Road – Kerb and channel on stopbank side of road. It was agreed that staff investigate estimated cost for this project for inclusion in the LTP. (Action: District Engineer/Roading Manager)

Other comments noted:

  • Corporate Services Manager to get Kaiaua rating impact.
  • Key explanations from District Engineer and Community Services Manager for the operating expenditure - to be circulated.
  • Kaihere Road – mowing safety concerns – investigate kerb and channel costings. (Action: District Engineer/Roading Manager)
  • Kaiaua footpath renewals, District Engineer to note damaged footpath in vicinity of Pohutukawa Ave and northwards to the pink dairy) (Action: District Engineer to follow up as appropriate). 

COMMUNITY SERVICES

The Community Services Manager presented the Community Services Capital works schedule – Community Recreation.

Sports Fields and Recreational Reserves

Project

2012/13

($)000

2013/14

($)000

2014/15

($)000

2015-22

($)000

Plains - Hugh Hayward Domain Grandstand

Replacement of some internal doors, windows, floor coverings, paint finishing and bin components within the grandstand complex.

7

 

-

28

Plains - Hugh Hayward Domain Grandstand

Replacement of security and flood lighting on the Grandstand.

-

-

-

12

Plains - Hugh Hayward Domain Grandstand - parking

Resurfacing of existing car parking area

 

-

-

65

Plains - Hugh Hayward Domain - drainage works

Extension of drainage system to improve playing surface

22

-

-

-

Plains - Hugh Hayward Domain

Replacement of Park furniture and fencing

-

-

-

6

Plains - Ngatea town entrance beautification

Future upgrading of the two main entranceways beautification project currently underway.

  

20

 

Plains - Ngatea Streetscape display bed renewals

This involves the progressive replacement of the raised brick beds and planted displays within.

25

25

25

25

Plains - Ngatea Streetscape

Street furniture renewals.

6

   

Plains - Dudding Reserve,

Replacement of park furniture, signage and shelter.

3

 

4

15

Plains - Turua street furniture renewals, bins and seating.

 

2

 

11

Plains - Kerepehi Playground renewals

Replacement of playground pieces that have reached the end of their useful life.

3

5

 

20

Plains - Recreation Minor Reserves

Park furniture, signage and fencing renewals.

5

6

 

6

Plains - Waitakaruru Domain

Fencing and entrance gate renewals.

Grading and remetalling of car park.

   

17


RESOLVED

THAT the report be received, and

THAT the financial estimates for the Plains Ward be approved, as amended, and included in the Draft 2012-2022 Long Term Plan.

PLWC12/02 Harris/Challis CARRIED


SUBMISSION TO THE LONG TERM PLAN FROM POSITIVELY PROMOTING THE PLAINS GROUP (839351, APPENDIX A: 839556, APPENDIX B: 740218, APPENDIX C: 840043) (265 KB)

A report was presented from the Community Development Officer regarding a submission received from the Positively Promoting the Plains group to the Long Term Plan 2012-22.

RESOLVED

THAT the report be received, and

THAT the submission to the Long Term Plan from Positively Promoting Plains Group be received, and

THAT the submission be supported by Council, and

THAT a grant to Positively Promoting Plains Group be provided for in the Draft Long Term Plan as per the following:

  • 2012/13 $14,783.33
  • 2013/14 $14,783.33
  • 2014/15 $14,783.34

PLWC12/03 Harris/Gordon CARRIED

Draft Letter of Agreement between PPP and HDC

A copy of a draft Letter of Agreement prepared by the Community Development Officer outlining HDC requirements was presented. It was considered that more discussion on the detail of the agreement between the two parties was required. It was therefore agreed that the Ward Chairperson and the Community Development Officer meet with the Chairperson of the Positively Promoting the Plains Group (Alex Quinn) to further discuss the agreement.

RESOLVED

THAT the Ward Chairperson and the Community Development Officer meet with the Chairperson of the Positively Promoting the Plains Group (Alex Quinn) to further discuss the agreement.

PLWC12/04 Gordon/Harris CARRIED

The meeting closed at 10.45am.

CONFIRMED


   

G R Leonard

Chairperson

14 February 2012