Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 JULY 2012 COMMENCING AT 9.00am.
PRESENT Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer) and Ms C Black (Council Secretary)
IN ATTENDANCE Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga (from 9.30am)
THAT the apology for lateness of His Worship the Mayor, J P Tregidga be received and sustained.
PLWC12/40 Leonard/Challis CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request to Maintain Timber Footbridge at Kaikahu Road
The item was not on the agenda because the item was not available at the time of the agenda deadline.
Discussion on the item could not be delayed because the item related to a service request that required an immediate response and decision.
PLWC12/41 Gordon/Harris CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 12 June 2012 are confirmed and are a true and correct record.
PLWC12/42 Harris/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Turua Jetty Upgrade
Staff advised that the contractor should have the upgrade work completed by the end of July.
Hugh Hayward Domain – Pipiroa Road Entrance Signage
It was requested that the District Engineer follow up with Roading staff when the reflective sign will be installed at the Pipiroa Road entrance to the Domain.
Close Circuit Television (Ngatea)
Staff advised that the installation of CCTV in Pioneer Park is still in the planning stage.
The Community Development Officer’s monthly report presented for the Committee’s consideration.
THAT the Community Development monthly report be received.
PLWC12/43 Leonard/Harris CARRIED
Ngatea Scouts 
The group leader of the Scouts writes requesting assistance to help pay for windows that were broken in the Scout den.
There were 19 windows broken last month costing the group $700.00 to have them repaired and 13 windows were broken last week.
The writer advises that they do not have funds to cover such events and if the vandalism continues the group may have to close down.
The request was discussed. It was agreed that more information from the group on their insurance arrangements, contact details and financial status are provided before any further consideration can be given to the request.
THAT the correspondence from Ngatea Scouts is not received, and
THAT staff seek further information from the group on the history of the incident their insurance arrangements, contact details, financial status, and
THAT this information be provided to the next meeting of the Ward Committee.
PLWC12/44 Leonard/Gordon CARRIED
As regards to the shed beside the Scout Hall, a member asked who is storing equipment in this shed and what are they storing there. Due to its untidiness, the member asked that this be investigated and addressed with the parties concerned.
The Community Services Manager advised he will investigate this matter and report back to the Committee.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC12/45 Harris/Challis CARRIED
Hall – Kitchen
A concern with the kitchen bench not containing water was expressed and investigations are underway to mitigate the problem. A member requested that serious consideration be given to replacing the bench top to ensure the problem is solved. It was agreed that the bench top be replaced to address this problem.
Hugh Hayward Domain - Painting of Internal Walls of Grandstand
Staff advised that this project will commence when the weather is suitable.
Comment was made that staff consider the rugby season and that the painting does not conflict with this. The Community Services Manager informed the Committee that Park and Reserves Manager is pricing the gib stopping and painting before progressing to ensure funding is adequate.
The Ward suggested that if the 2011/12 $15,000 funding will not fully cover the Grandstand painting and the upstairs rugby room, then some of the 12/13 funding of Grandstand miscellaneous renewals may be used as long as all the identified works are completed first.
The painting of the pool will commence when weather permits.
Kerepehi Public Toilet Renewals
It was advised that the $2,000 has been allocated for minor plumbing works to the toilets. Cr Challis noted that the toilets are subject to vandalism and suggested he speak to the Domain Committee to get feedback from them on possibly re-siting the toilets in the future.
Ngatea Swimming Pool
Staff summarised the results from the de-brief meeting held with last season’s Pool Supervisor.
Future Ward Report Items
The Community Services invited the members if they had additional items they would like to see reported on at the Ward Committee meetings.
The members listed a number of items they wished to have reported as follows:
- Non Financial Performance Targets
- Six monthly site visits to current project
- All Domain Committee minutes to be received by the Ward Committe
- Domain Committee Councillor Representatives asked to update the Ward Committee on status of domains.
- Separate status report on where current projects are at.
A report from the Roading Manager was presented which provided options for a proposed new footpath on the north side of Town Road, Kerepehi following an issue raised by the Kerepehi community of pedestrian safety.
The District Engineer updated the members on the matter and presented options and costs to seek a solution to ensure the safety of children using this route to get to school and return home.
THAT the report be received, and
THAT a metal footpath be constructed along Pah Road and that the footpath in Town Road be considered in the 2015 Long Term Plan.
PLWC12/46 Leonard/Harris CARRIED
LATE ITEMS OF BUSINESS
REQUEST TO MAINTAIN TIMBER FOOTBRIDGE AT KAIKAHU ROAD (CR HARRIS) (896782)
The District Engineer presented a report which highlighted an issue from a service request received asking that a review be undertaken of the existing pedestrian foot bridge condition located on Kaikahu Road. This bridge crosses a deep drain and link Kerepehi Town with the Reserve, Hall, Bowling greens and Sports Field.
The service request identified a deterioration of the existing structure with subsidence/ sinking causing a localised drop at the northern end.
THAT the report be received, and
THAT, the preferred footpath/foot bridge remedial treatment, Option 1, be adopted, being replacement of the existing rotted timber foot bridge abutments with timber piles with maintenance painting of the existing hand rails.
PLWC12/47 Harris/Challis CARRIED
The meeting closed at 10.20am.
G R Leonard
14 August 2012