Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 JULY 2011 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean (from 2.40pm), H T Shepherd and A A Tubman
R G Paterson (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
THAT the apology of Cr M P McLean for lateness and for the absence of His Worship the Mayor, J P Tregidga be received and sustained.
WWC11/44 Carmine/Tubman CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Flag Pole and NZ Flag – Waihi Memorial Hall
- Presentation: Proposal for Miners Reflection Zone (NZ Tunnelling Company Memorial) in Waihi Township - Kit Wilson and Sue Baker-Wilson
- Earthquake Relief Initiative
- Contractor Issue
The items were not on the agenda because the items were not available at the time of the agenda deadline.
Discussion on the items could not be delayed because the items required the consideration by the Committee as soon as possible due to timeframes affecting the matters.
WWC11/45 Carmine/Tubman CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 14 June 2011 are confirmed and are a true and correct record.
WWC11/46 Tubman/McLean CARRIED
Cr McLean attended the meeting at 2.40pm.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC11/47 Shepherd/Carmine CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Kate Seymour 
A letter of thanks from Kate Seymour was presented for the member’s information.
Goldfields Railway Inc. 
A letter of thanks from Goldfields Railway Inc. was presented for the member’s information.
Waihi Town Centre Gardens
A member commented that a permanent walkway through the pedestrian refuge at the corner of Rosemont Road and Seddon Street is required as pedestrians are walking over the structure which could become a safety issue.
It was requested the matter be followed up with the Roading Manager as to when a walkway will be constructed on the pedestrian refuge.
LATE ITEMS OF BUSINESS
Flagpole and NZ Flag - Waihi Memorial Hall
Cr Carmine advised she had been approached by a member of the community asking if there is a flagpole and NZ flag available to be installed in front of the Waihi Memorial Hall. The resident feels that it would be appropriate to have the NZ flag flying in view of the upcoming Rugby World Cup.
The members agreed that this proposal was appropriate and requested that staff seek costs to purchase and install a flagpole and source a NZ flag.
THAT the Ward Committee supports the request and investigates the purchase a flag pole and NZ flag for installation in front of the Waihi Memorial Hall.
WWC11/48 Carmine/McLean CARRIED
Presentation: Proposal for Miners Reflection Zone (NZ Tunnelling Company Memorial) in Waihi Township - Kit Wilson and Sue Baker-Wilson (772115)
Kit Wilson, Sue Baker-Wilson and Mike Roycroft (ex resident of Waihi) were in attendance to present a PowerPoint regarding a proposed ‘Miner Reflection Commemorative’ area they wish to establish in a reserve area in Waihi.
The group requested a suitable location be developed to honour the memory of those miners employed by the NZ Tunnelling Company who lost their lives in the First World War and of the 29 miners who lost their lives in the Pike River coal mine disaster in Greymouth in November 2010.
29 Kowhai trees have been donated by Newmont Waihi Gold for planting in a commemorative area. It was proposed that the area provide seating and relevant landscaping that has a connection with the existing open space and that interpretation panels be placed explaining the significance of the area.
The members were asked for their support of this proposal and to consider the areas where such an area could be developed.
THAT the Ward Committee supports the proposal ‘in principle’, and
THAT staff and councillors work with the group to find a suitable location for a commemorative area in which to plant the Kowhai trees.
WWC11/49 Carmine/Shepherd CARRIED
Earthquake Relief Initiative
For the information of the Committee, the Chairperson spoke to correspondence the Community Development Officer had received from Ms Cindy Hanlon advising of an initiative she would like communities in NZ to support.
The initiative involves encouraging communities to ‘Adopt a Christchurch Family’ by providing a ‘quake break’ for people suffering from the stress and trauma in Christchurch.
A Waihi Contractor had requested time from the chairman to discuss matters of interest in regard to the recent works of renewing the Waihi main street gardens and the National Cycleway construction. The concerns related to local content.
The meeting closed 4.00pm.
S G Baker
16 August 2011