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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 JULY 2015 COMMENCING AT 9.00 AM


PRESENT 

Crs G R Leonard (Chairperson), G A Harris, B A Gordon, D H Swales and His Worship the Mayor J P Tregidga

IN ATTENDANCE 
Messrs K D Thompson (District Engineer), Mr J McIver (Community Development Officer), S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

There were no apologies.


LATE ITEMS

There were no late items.


DECLARATIONS OF INTERESTS

There were no declarations.


COMMUNITY POLICING UPDATE

NZ Police Constable Andrew McCowatt was in attendance to liaise on community policing matters.

Key points:

  • Policing staff have been reduced to one officer in Ngatea; the station will be unmanned 135 days of the year.
  • Crime is steady – typical rural thefts and domestic incidences most of which involved alcohol.
    Patrolling is effective but may change when stations are unmanned.
  • Friday mornings – volunteer is manning station and available to speak with members of the public. Advised of the need to find a new volunteer to man the front desk at the station as present volunteer may not be able to undertake the role for very much longer. The Committee Chair suggested they would be willing to assist with finding another volunteer.
  • Mayor and Councillors raised concerns regarding the reduction in police located within the communities. 111 – Do these calls get follow up by police? Cst. McCowatt advised that 111 is the first port of call for available police to attend but all staff are able to check with the 111 centre several times per day to see what issues have arisen within their local area.
  • Surveillance cameras – sited on service centre, hall and out over the domain. The computer still needs to be installed for reviewing camera footage.
  • Cr Gordon commended Cst. McCowatt and his colleague for the care and support they had both provided to the Plains area over their time stationed in Ngatea.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 9 JUNE 2015 (1369631)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 9 June 2015 are confirmed and are a true and correct record.

PLWC15/22 Harris/Swales CARRIED


MATTERS ARISING FROM THE MINUTES

Request for financial Assistance – Tyla Watford-McGraph

It was noted that an additional $250.00 was contributed from the Plains Ward Discretionary Fund to Ms Watford-McGraph at the Council meeting of 24 June. This makes a total contribution of $500.00 in support of her participation in the Jiading International Youth Friendship camp programme.

Turua Domain – Freedom Camping Area

Cr Gordon requested that the record of discussion regarding the mowing of the Turua Domain freedom camping area was corrected. He advised that the Turua Domain Committee is currently mowing the overnight campervan parking area and would like Council to mow it. It was requested that staff seek a price for Council to undertake the mowing of the area and that this be reported to the Ward meeting in August.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT – JUNE 2015 (1382007 (94 KB) Adobe Acrobat PDF document, 1379789 (1.07 MB) Adobe Acrobat PDF document, 1384948 (5.43 MB) Adobe Acrobat PDF document

The Community Services monthly report on activities for the month of June 2015 was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report for June 2015 be received, and

PLWC15/23 Swales/Harris CARRIED

Hamish McLean - Proposal for Community Wireless (1379789)

Mr Hamish McLean has advised of a proposal to install 7 access points within the central business area of Ngatea. The access points would enable free Wi-Fi internet for Ngatea Primary School and Hauraki Plains College students as well as the community within the coverage area of the access points. Each access point is estimated to cost $1600.

RESOLVED

THAT the correspondence from Hamish McLean be received, and

THAT the Plains Ward Committee supports the proposal in principle, and

THAT the Ward Chairperson meets with Hamish McLean to discuss his proposal in more detail.

PLWC15/24 Harris/Gordon CARRIED

Request for Mangatarata Community Public Meeting 2015 - R Strong

Mr Roger Strong has emailed Council inquiring as to when the 2015 annual community public meeting is to be held.

RESOLVED

THAT the Ward Committee Chairperson contacts the Mangatarata Domain Committee Chairperson to discuss the potential for a future public meeting in Mangatarata.

PLWC15/25 Gordon/Harris CARRIED

Ward Social Initiatives

Discussion was held to consider what support is available to the farming community affected by financial stress resulting from the low dairy pay out. It was suggested that consideration be given to setting up a scoping session involving social support groups and advisors who could assist with addressing the issues affecting members of the farming community who are experiencing financial stress.

The Mayor and Ward Committee Chair agreed they will meet with the Community Development Officer for discussions on this initiative.


Ward Projects

Kerepehi Playground Equipment Renewals

The Parks and Reserves Manager updated the members that the playground equipment is being installed this week.

Ngatea Town Gardens

The members were presented with the re-development plan for the gardens in the Hayward Domain, Darlington Street, Benner Drive, Kaihere Road and Tilbury Reserve.

To further the project, it was requested that staff provide photographs of the proposed replacement plants and that more specific costs are also provided for the upgrade of the gardens. Members asked that this information be brought back to the Committee for further consideration at the August meeting.

Ngatea Netball Courts

The Parks and Reserves Manager advised he has met with Councils Technical Services staff on site to look at how to remedy the pooling of the water on the netball courts. They have provided remedial options on how to address the issue. Community services staff will meet with the Netball Association to present these options to them.

Kaiaua Tennis Courts

The Parks and Reserves Manager and Cr Don Swales met with the local residents who are wishing to upgrade the tennis courts area. It was advised that the group are considering seeking a long term lease of the courts and will be in contact with Council once they have held their community meeting. The group are also looking at other uses for the area other than tennis.


NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (1375851) (76 KB) Adobe Acrobat PDF document

Minutes of the Ngatea Hall and Domain Management Committee meeting held on 2015 were presented for the information of the Committee.

RESOLVED

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on 2015 be received.

PLWC15/26 Leonard/Harris CARRIED


Retirement of District Engineer – Ken Thompson

The Chair and Committee members conveyed their appreciation and thanks to the retiring District Engineer, Ken Thompson for his efforts, invaluable expertise and the assistance he has provided to the Ward Committee over the years in his role as District Engineer. The members wished him well for his retirement.

 

The meeting closed at 10.50am

 

CONFIRMED

 

G R Leonard

Chairperson

11 August 2015