Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 JULY 2014 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D H Swales and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer and Ms R Kirby (Council Secretary)
THAT the apology of Cr G A Harris be received and sustained.
PLWC14/32 Swales/Gordon CARRIED
There were no late items
INVITED SPEAKER: POSITIVELY PROMOTING THE PLAINS
Mr Alex Quinn, Chair of the Positively Promoting the Plains group gave an update on the activities of the organisation.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 10 June 2014 are confirmed and are a true and correct record.
PLWC14/33 Swales/Tregidga CARRIED
MATTERS ARISING FROM THE MINUTES
Mangatarata Bowling Club
The Ward Chair advised that she had received a letter of thanks from the Mangatarata Bowling Club for the financial contribution the Ward Committee had given towards the purchase of a commercial dishwasher.
Thames Valley Turf Trust
The Ward Chair advised she had received a letter of thanks from the Thames Valley Turf Trust for the financial contribution the Ward Committee had given towards purchasing new wallpaper for the hockey pavilion.
Hauraki Long Term Plan– Short Term Matters/Issues/Proposals
The Councillors reviewed the key points included in the Hauraki Long Term Plan short term list of actions put together by the Strategic Planner at the June meeting following consideration of key issues raised by local communities at the LTP pre-consultation meetings.
The Councillors wished to review the key points and look at how to ensure that action is taken. The Chair requested that the key points in the Hauraki Long term list to be addressed at the Ward meeting in August.
Following review, some of the points were removed as it was determined that no action was required. Further updates were also made to who was undertaking the action and what action was required.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC14/34 Gordon/Swales CARRIED
Requests for Financial Assistance [CDV-30-100]
Tim Williams 
Mr. Williams has written advising that he has been selected to represent New Zealand at the 2014 Para-cycling World Cup and World Championship events in USA this August. Tim was selected after success in the NZ Club Road Nationals event held in May this year.
Mr. Williams is expected to self-fund all his costs. He will also require a carer to support him during the travel. Mr. Williams seeks financial support toWards the trip.
THAT the correspondence from Tim Williams be received, and
THAT $400.00 be granted to Tim Williams from the Plains Ward Discretionary Fund in support of his attendance at the 2014 Para-cycling World Cup and World Championship events in USA in August 2014.
PLWC14/35 Leonard/Swales CARRIED
Kaiaua Boat Ramp Carpark Erosion
A member proposed that a workshop be held after the Plains Ward meeting in August to look at all of the Kaiaua issues and in particular the Kaiaua Boat ramp carpark erosion.
THAT a workshop be held after the Plains Ward meeting in August to discuss the Kaiaua Boat ramp carpark erosion and other Kaiaua issues.
PLWC14/35 Leonard/Swales CARRIED
Minutes of the Ngatea Hall and Domain Management Committee meeting held on 29 May 2014 were presented for the information of the Committee.
THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on 29 May 2014 be received.
PLWC14/36 Leonard/Swales CARRIED
The District Engineer and Roading Manager reported on the outcome of a survey of residents east of the Piako River Bridge, aimed at determining their pedestrian usage of the bridge and their perceived need for safety improvements.
A number of options to address the safety issues highlighted by the residents were offered. It was agreed that the following action be taken.
THAT the report be received, and
THAT the option of installing a galvanised roll top swimming pool type fence as close to the kerb edge as practicable be further investigated and discussed with NZTA, and
THAT the option of installing a sight rail or guard rail to protect the eastern approach to the bridge footpath be further investigated and discussed with NZTA, and
THAT introduction of a 50 km/h speed restriction east of the bridge be discussed with NZTA, and
THAT the roadway maintenance need at the bridge approaches be discussed with NZTA.
PLWC14/37 Gordon /Swales CARRIED
The meeting closed at 11.15am
G R Leonard
12 August 2014