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Plains Ward Committee


MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 JULY 2014 COMMENCING AT 9.00 AM


PRESENT

Crs G R Leonard (Chairperson), B A Gordon, D H Swales and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer and Ms R Kirby (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of Cr G A Harris be received and sustained.

PLWC14/32 Swales/Gordon CARRIED


LATE ITEMS

There were no late items

INVITED SPEAKER: POSITIVELY PROMOTING THE PLAINS

Mr Alex Quinn, Chair of the Positively Promoting the Plains group gave an update on the activities of the organisation.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 10 JUNE 2014 (1220707) 

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 10 June 2014 are confirmed and are a true and correct record.

PLWC14/33 Swales/Tregidga CARRIED

MATTERS ARISING FROM THE MINUTES

Mangatarata Bowling Club

The Ward Chair advised that she had received a letter of thanks from the Mangatarata Bowling Club for the financial contribution the Ward Committee had given towards the purchase of a commercial dishwasher.

Thames Valley Turf Trust

The Ward Chair advised she had received a letter of thanks from the Thames Valley Turf Trust for the financial contribution the Ward Committee had given towards purchasing new wallpaper for the hockey pavilion.


STRATEGIC PLANNING

Hauraki Long Term Plan– Short Term Matters/Issues/Proposals

The Councillors reviewed the key points included in the Hauraki Long Term Plan short term list of actions put together by the Strategic Planner at the June meeting following consideration of key issues raised by local communities at the LTP pre-consultation meetings.

The Councillors wished to review the key points and look at how to ensure that action is taken. The Chair requested that the key points in the Hauraki Long term list to be addressed at the Ward meeting in August.

Following review, some of the points were removed as it was determined that no action was required. Further updates were also made to who was undertaking the action and what action was required.

Plains Ward

Short-term Matters/Issues/Proposals

Who?

Ngatea

 
  • Improved communications and customer service from Council around resource consenting and the District Plan.
  • Refer to Planning and Environmental Services Manager
  • Improved building and resource consent processes, particularly around additional conditions imposed by Council later on, after initial discussions with customers and Council to provide feedback on specifics; Council needs to facilitate growth.

Turua

 
  • Follow up on the continued brown water/problems since the introduction of the Kerepehi plant. One house opposite the school had brown water for a week.
  • District Engineer to investigate further and report back to the Ward

Pipiroa

 
  • Investigate the verge cutting – only a thin strip, and look into the frequency.
  • District Engineer/Roading Manager to investigate further and report back to the Ward.
  • Find out who owns the Pipiroa Hall Society section now as this could be used for HRT parking.
  • The Property Manager to investigate further and report back to the Ward Committee
  • Spraying around the green house – clarification was sought from the meeting as to why the drains in front of property were being sprayed, and why do they have to renew their registration each year. (perhaps the MT member who attended this meeting could provide further info on this point)
  • District Engineer to investigate further and report back to the Ward Committee

Kerepehi

 
  • Liaise with owners of the Scout Hall/Plunket to sort out maintenance. Buildings to be checked and then call a community meeting to discuss use.
  • Community Services Manager to investigate further and report back to the Ward Committee
  • Maintenance of street lights from pub to end of town – often blown, and sometimes work/sometimes don’t.
  • District Engineer to investigate further and report back to the Ward Committee
  • Investigate the unsafe buildings that children are playing in, and see if can intervene through the Building Act.
  • Planning and Environmental Services Manager to investigate what powers there are under the Building Act.
  • Hold another community meeting at the end of the year.
  • Management Team to liaise with Ward Chair
  • Investigate how best to deal with the breaking water pipes.
  • District Engineer to report to Ward Committee
  • Communication around the rates rebate scheme for the Kerepehi community. Can you apply for a rebate if your rates are in arrears?
  • Response required from Planning and Environmental Services Manager
  • LTP – make more user friendly for readers.
  • Information for Planning and Environmental Services Manager
  • Dirty water
  • District Engineer to investigate further and report back to the Ward Committee

Kaiaua

 
  • Nil.
 

Kopuarahi

 
  • Verge mowing (same issue as Pipiroa)
  • District Engineer to investigate further and report back to the Ward Committee
  • Increase the area mown on road sides – the current area is too narrow, particularly at line of sight at intersections.
  • District Engineer to investigate further and report back to the Ward Committee

Waitakaruru

 
  • Attendees wanted to know when the two bridges would be replaced – Council to advocate for their replacement.
  • District Engineer
  • Issues raised about the number of potholes on the state highway.
  • District Engineer to refer this to Opus
  • Issues with dirty water in some lines.
  • District Engineer to investigate further and report back to the Ward Committee

Patetonga

 
  • Council to investigate ownership and the future of the domain/school/buildings/play centre, its use and whether it is part of treaty settlements.
  • Cllr Harris to follow up on this
  • Improve the standard of pothole filling.
  • District Engineer to investigate further and report back to the Ward Committee
  • Improvements to parking (trucks) in front of the takeaways.
  • District Engineer to investigate further and report back to the Ward Committee
  • Investigate the future of public toilets in Patetonga.
  • Community need to be advised this is no longer programmed.
  • Reseal to the edges of Otane Road (to stop weed growth).
  • District Engineer to investigate further and report back to the Ward Committee

Mangatarata

 
  • Council staff and Councillors to meet with the Reserves Committee to get an understanding of the concerns regarding the Mangatarata Reserve. Report back solutions.
  • Community Services Manager , Cllr Leonard and Murray Clark to meet and report back to Ward Committee.
  • Reserves Committee to liaise with Council regarding appropriate community signage in the area.
  • Community Services Manager to investigate further and report back to the Ward Committee
  • Can Council solve the ongoing safety issues at the intersection of SH2 and Mahuta Road.
  • District Engineer to investigate further and report back to the Ward Committee.

Kaihere

 
  • Advocate for more school signage.
  • District Engineer to investigate further and report back to the Ward Committee. This is a safety issue.


 

COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (1225233) (388 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC14/34 Gordon/Swales CARRIED


Requests for Financial Assistance [CDV-30-100]

Tim Williams [1227970]

Mr. Williams has written advising that he has been selected to represent New Zealand at the 2014 Para-cycling World Cup and World Championship events in USA this August. Tim was selected after success in the NZ Club Road Nationals event held in May this year.

Mr. Williams is expected to self-fund all his costs. He will also require a carer to support him during the travel. Mr. Williams seeks financial support toWards the trip.

RESOLVED

THAT the correspondence from Tim Williams be received, and

THAT $400.00 be granted to Tim Williams from the Plains Ward Discretionary Fund in support of his attendance at the 2014 Para-cycling World Cup and World Championship events in USA in August 2014.

PLWC14/35 Leonard/Swales CARRIED


GENERAL

Kaiaua Boat Ramp Carpark Erosion

A member proposed that a workshop be held after the Plains Ward meeting in August to look at all of the Kaiaua issues and in particular the Kaiaua Boat ramp carpark erosion.

RESOLVED

THAT a workshop be held after the Plains Ward meeting in August to discuss the Kaiaua Boat ramp carpark erosion and other Kaiaua issues.

PLWC14/35 Leonard/Swales CARRIED


NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (1229223) (10 KB) Adobe Acrobat PDF document 

Minutes of the Ngatea Hall and Domain Management Committee meeting held on 29 May 2014 were presented for the information of the Committee.

RESOLVED

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on 29 May 2014 be received.

PLWC14/36 Leonard/Swales CARRIED


NETWORK SERVICES

NGATEA EAST APPROACH BRIDGE FOOT TRAFFIC SURVEY REPORT (1209096) (24 KB) Adobe Acrobat PDF document 

The District Engineer and Roading Manager reported on the outcome of a survey of residents east of the Piako River Bridge, aimed at determining their pedestrian usage of the bridge and their perceived need for safety improvements.

A number of options to address the safety issues highlighted by the residents were offered. It was agreed that the following action be taken.

RESOLVED

THAT the report be received, and

THAT the option of installing a galvanised roll top swimming pool type fence as close to the kerb edge as practicable be further investigated and discussed with NZTA, and

THAT the option of installing a sight rail or guard rail to protect the eastern approach to the bridge footpath be further investigated and discussed with NZTA, and

THAT introduction of a 50 km/h speed restriction east of the bridge be discussed with NZTA, and

THAT the roadway maintenance need at the bridge approaches be discussed with NZTA.

PLWC14/37 Gordon /Swales CARRIED


The meeting closed at 11.15am


CONFIRMED

 

G R Leonard

Chairperson


12 August 2014