Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 JUNE 2014 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), D H Swales and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager, J McIver (Community Development Officer), K Thompson (District Engineer), S Lye (Development Engineer), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)
THAT the apologies of Cr B A Gordon and G A Harris be received and sustained.
PLWC14/24 Swales/Tregidga CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late item be accepted for discussion.
Reinstatement of Footpath – 27 Kerepehi Town Road, Kerepehi
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the applicant required a decision from Council as soon as possible to allow time to proceed with the development.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 May 2014 are confirmed and are a true and correct record.
PLWC14/25 Swales/Leonard CARRIED
MATTERS ARISING FROM THE MINUTES
Presentation to Council by WRC – Farm Effluent Disposal Systems
It was advised that representative from the Waikato Regional Council would be addressing Council on this subject on 25 June.
Hugh Hayward Domain – Drainage Lines
It was requested that resolution no. PLWC14/19 is amended to state:
THAT Ward Committee recommends to Council that the cost of the additional turf works be funded from the operational budget as the Hugh Hayward Domain is a district funded facility.
PLWC14/19 Swales/Harris CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received, and
THAT the correspondence from Mangatarata Bowling Club and Thames Valley Turf Trust be received.
PLWC14/26 Swales/Leonard CARRIED
Mangatarata Bowling Club 
The writer for the club seeks financial support for a new commercial dishwasher for their kitchen. The cost for a dishwasher is estimated to be approximately $8,000.00
THAT a grant of $1800.00 be contributed to the Mangatarata Bowling Club in support for the purchase of a new commercial dishwasher for club house kitchen.
PLWC14/27 Tregidga/Swales CARRIED
Thames Valley Turf Trust 
The secretary for the trust seeks financial support for the replacement of wallpaper within the hockey pavilion. The labour cost for hanging the wallpaper is $1,300.00.
THAT a grant of $1000.00 be contributed to the Thames Valley Turf Trust in support for the replacement of wall paper in the pavilion.
PLWC14/28 Tregidga/Swales CARRIED
Future Invited Speakers
It was suggested that future speakers be:
Alex Quinn - Positively Promoting the Plains (confirmed for July)
Dale Speedy - Contact Care Practitioner (August)
Significant District Funded Projects
Hauraki Rail Trail: Kaiaua to Kopu: Monthly Report – June 2014
The Community Services Manager updated the members on the progress and recent activities concerning the Kaiaua to Kopu section of the Hauraki Rail Trail.
Ward Consultation Actions
The Community Services Manager summarised the actions taken from the Plains Ward Workshop and Tour undertaken on the 19 March 2014.
The Parks and Reserves Manager has met with the Ward Chair and Councillor Bruce Gordon to seek direction on the garden beds to be replaced and the method by which it is to be undertaken. He will report directly to the Ward with final designs and timing of the project.
Hugh Hayward Domain – Line Marking
During a recent inspection of the Hugh Hayward Domain, staff found that the No. 1 rugby field has been marked with a chemical that has killed the grass on the lines.
To prevent this issue occurring, staff advised that the procedure is that Council supplies the line marker and paint and the clubs carry out the line marking. It can be appreciated that this is a time consuming exercise but clubs need to be aware of the ongoing issues it creates by killing the grass completely.
The District Engineer reported that the developer for the Mangatarata Farm Park is required to seal a section of Coxhead Road from the SH 2 intersection for a distance 80m. This stipulation is part of the resource consent requirements. (RC-14879).The remaining length of unsealed road to the bridge is approximately 65m and could be constructed at the same time if approved. This work is planned for the next 2 to 4 weeks.
Two options were provided:
- Status quo
- Extend the seal the remaining 65m to complete the sealed road from SH2 to the first bridge.
Option 2 was preferred as it provides a logical termination point for the seal extension with associated maintenance advantages.
The estimated cost for option 2 above is $9,000. This additional work can be included as part of the seal extension works required for the subdivision. The Plains Ward can fund this project from its "Other Works" budget.
Approval was sought for the Mangatarata Farm Park upgrading and sealing of 65m on Coxhead Road in conjunction with the development of the Mangatarata Farm Park.
THAT the report be received, and
THAT a seal extension of 65m on Coxhead Road (from the entrance to the new development to the sealed bridge approach) be approved for construction, and
THAT the Coxhead Road Seal extension of 65m at an estimated cost of $9,000 be funded from Plains Ward Other Works budget leaving a balance of $6,000 in that budget.
PLWC14/29 Leonard/Swales CARRIED
LATE ITEMS OF BUSINESS
REINSTATEMENT OF FOOTPATH – 27 KEREPEHI TOWN ROAD, KEREPEHI (1219847)
The District Engineer presented a request received from Tui Wensor at No. 27 Kerepehi Town Road for the existing footpath to be reinstated to the existing full width from the kerb and channel to the old shop frontage – a length of 30m. The resident is planning to open and operate the old shop.
The proposed footpath renewal will reinstate the footpath to a 1.4m width. Preliminary additional costs for widening the existing from 1.4m to 2.3m is 30m x 0.9m @ $64/m2 = $1,728 +GST.
THAT delegated authority be given to the Plains Ward Committee Chairperson with the consent of the District Engineer to approve the reinstatement of the footpath located at 27Kerepehi Town Road, Kerepehi.
PLWC14/30 Tregidga/Swales CARRIED
The Strategic Planner reported on the key points discussed at the Plains Ward Long Term Plan LTP pre-consultation meetings.
Members were asked to review the summary of key points provided within the report and provide direction on which ones they wanted progressed within the 2014/15 year and which ones required further investigation in the Draft Long Term Plan.
The members communicated to staff the issues they considered to be a priority for their local communities, and should therefore be actioned in either the short or longer term.
Hauraki Long Term Plan Matters
All settlements across the Plains
THAT the report be received, and
THAT the Plains Ward Committee establish actions to be taken from the summary list of points within the report which were raised at the LTP pre-consultation meetings.
PLWC14/31 Swales/Leonard CARRIED
The meeting closed at 10.37am.
G R Leonard
15 July 2014