Scenery Car House

Hot Topics

COVID-19 Council Updates

Our services at Alert Level 1.

Service Request Online

Do you have a Council related problem that requires attention?

Kerbside Collections

Week 1 begins Monday 30 November 2020


Tirohia Landfill Resource Consent

View information about this application.

Proposed Plan Change 4

Submissions are available to view and further submissions are open until 16 Nov.

Ngatea Footpath Project

Read our e-newsletter updates

New mining proposal

New Waihi mining proposal shared with Council


Love Hauraki

Support Local
Hauraki District Council
Plains Ward Committee


MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 JUNE 2014 COMMENCING AT 9.00 AM


PRESENT
Crs G R Leonard (Chairperson), D H Swales and His Worship the Mayor J P Tregidga 

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager, J McIver (Community Development Officer), K Thompson (District Engineer), S Lye (Development Engineer), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)


APOLOGIES


RESOLVED

THAT the apologies of Cr B A Gordon and G A Harris be received and sustained.

PLWC14/24 Swales/Tregidga CARRIED

LATE ITEM

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late item be accepted for discussion.


Reinstatement of Footpath – 27 Kerepehi Town Road, Kerepehi

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the applicant required a decision from Council as soon as possible to allow time to proceed with the development.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 13 MAY 2014 (1210392)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 May 2014 are confirmed and are a true and correct record.

PLWC14/25 Swales/Leonard CARRIED


MATTERS ARISING FROM THE MINUTES

Presentation to Council by WRC – Farm Effluent Disposal Systems

It was advised that representative from the Waikato Regional Council would be addressing Council on this subject on 25 June.

Hugh Hayward Domain – Drainage Lines

It was requested that resolution no. PLWC14/19 is amended to state:

RESOLVED

THAT Ward Committee recommends to Council that the cost of the additional turf works be funded from the operational budget as the Hugh Hayward Domain is a district funded facility.

PLWC14/19 Swales/Harris CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (1216548, 1215876, 1217660) (148 KB)Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received, and

THAT the correspondence from Mangatarata Bowling Club and Thames Valley Turf Trust be received.

PLWC14/26 Swales/Leonard CARRIED


Mangatarata Bowling Club [1215876]

The writer for the club seeks financial support for a new commercial dishwasher for their kitchen. The cost for a dishwasher is estimated to be approximately $8,000.00

RESOLVED

THAT a grant of $1800.00 be contributed to the Mangatarata Bowling Club in support for the purchase of a new commercial dishwasher for club house kitchen.

PLWC14/27 Tregidga/Swales CARRIED


Thames Valley Turf Trust [1217660]

The secretary for the trust seeks financial support for the replacement of wallpaper within the hockey pavilion. The labour cost for hanging the wallpaper is $1,300.00.

RESOLVED

THAT a grant of $1000.00 be contributed to the Thames Valley Turf Trust in support for the replacement of wall paper in the pavilion.

PLWC14/28 Tregidga/Swales CARRIED


Future Invited Speakers

It was suggested that future speakers be:

Alex Quinn - Positively Promoting the Plains (confirmed for July)
Dale Speedy - Contact Care Practitioner (August)
Capsicum Farm
Significant District Funded Projects


Hauraki Rail Trail: Kaiaua to Kopu: Monthly Report – June 2014

The Community Services Manager updated the members on the progress and recent activities concerning the Kaiaua to Kopu section of the Hauraki Rail Trail.


Ward Consultation Actions

The Community Services Manager summarised the actions taken from the Plains Ward Workshop and Tour undertaken on the 19 March 2014.


Town Centres

The Parks and Reserves Manager has met with the Ward Chair and Councillor Bruce Gordon to seek direction on the garden beds to be replaced and the method by which it is to be undertaken. He will report directly to the Ward with final designs and timing of the project.


Hugh Hayward Domain – Line Marking

During a recent inspection of the Hugh Hayward Domain, staff found that the No. 1 rugby field has been marked with a chemical that has killed the grass on the lines.

To prevent this issue occurring, staff advised that the procedure is that Council supplies the line marker and paint and the clubs carry out the line marking. It can be appreciated that this is a time consuming exercise but clubs need to be aware of the ongoing issues it creates by killing the grass completely.


NETWORK SERVICES

PLAINS WARD ROADING REPORT – MAY 2014 (1217016, 1213057) (196 KB) Adobe Acrobat PDF document 

The District Engineer reported that the developer for the Mangatarata Farm Park is required to seal a section of Coxhead Road from the SH 2 intersection for a distance 80m. This stipulation is part of the resource consent requirements. (RC-14879).The remaining length of unsealed road to the bridge is approximately 65m and could be constructed at the same time if approved. This work is planned for the next 2 to 4 weeks.

Two options were provided:

  1. Status quo 
  2. Extend the seal the remaining 65m to complete the sealed road from SH2 to the first bridge.

Option 2 was preferred as it provides a logical termination point for the seal extension with associated maintenance advantages.

The estimated cost for option 2 above is $9,000. This additional work can be included as part of the seal extension works required for the subdivision. The Plains Ward can fund this project from its "Other Works" budget.


Coxhead Road

Approval was sought for the Mangatarata Farm Park upgrading and sealing of 65m on Coxhead Road in conjunction with the development of the Mangatarata Farm Park.

RESOLVED

THAT the report be received, and

THAT a seal extension of 65m on Coxhead Road (from the entrance to the new development to the sealed bridge approach) be approved for construction, and

THAT the Coxhead Road Seal extension of 65m at an estimated cost of $9,000 be funded from Plains Ward Other Works budget leaving a balance of $6,000 in that budget.

PLWC14/29 Leonard/Swales CARRIED


LATE ITEMS OF BUSINESS

REINSTATEMENT OF FOOTPATH – 27 KEREPEHI TOWN ROAD, KEREPEHI (1219847)

The District Engineer presented a request received from Tui Wensor at No. 27 Kerepehi Town Road for the existing footpath to be reinstated to the existing full width from the kerb and channel to the old shop frontage – a length of 30m. The resident is planning to open and operate the old shop.

The proposed footpath renewal will reinstate the footpath to a 1.4m width. Preliminary additional costs for widening the existing from 1.4m to 2.3m is 30m x 0.9m @ $64/m2 = $1,728 +GST.

RESOLVED

THAT delegated authority be given to the Plains Ward Committee Chairperson with the consent of the District Engineer to approve the reinstatement of the footpath located at 27Kerepehi Town Road, Kerepehi.

PLWC14/30 Tregidga/Swales CARRIED


STRATEGIC PLANNING

SUMMARY OF PLAINS WARD LTP PRE-CONSULTATION – 2015-25 (1217032) (33 KB) Adobe Acrobat PDF document 

The Strategic Planner reported on the key points discussed at the Plains Ward Long Term Plan LTP pre-consultation meetings.

Members were asked to review the summary of key points provided within the report and provide direction on which ones they wanted progressed within the 2014/15 year and which ones required further investigation in the Draft Long Term Plan.

The members communicated to staff the issues they considered to be a priority for their local communities, and should therefore be actioned in either the short or longer term.

Plains Ward

Short-term Matters/Issues/Proposals

Who?

Ngatea

 
  • Improved communications and customer service from Council around resource consenting and the District Plan.
  • Planning and Environmental Services Manager
  • Improved building and resource consent processes, particularly around additional conditions imposed by Council later on, after initial discussions with customers and Council to provide feedback on specifics; Council needs to facilitate growth.

Turua

 
  • Follow up on the continued brown water/problems since the introduction of the Kerepehi plant. One house opposite the school had brown water for a week.
  • District Engineer

Pipiroa

 
  • Investigate the verge cutting – only a thin strip, and look into the frequency.
  • District Engineer/Gene
  • Find out who owns the Pipiroa Hall Society section now as this could be used for HRT parking.
  • Community Services Manager
  • Spraying around the green house – clarification was sought from the meeting as to why the drains in front of property were being sprayed, and why do they have to renew their registration each year. (perhaps the MT member who attended this meeting could provide further info on this point)
  • District Engineer

Kerepehi

 
  • Liaise with owners of the Scout Hall/Plunket to sort out maintenance. Buildings to be checked and then call a community meeting to discuss use.
  • Community Services Manager
  • Consider applying for funding for the maintenance of the hall if for youth projects.
  • Community Services Manager
  • Maintenance of street lights from pub to end of town – often blown, and sometimes work/sometimes don’t.
  • District Engineer
  • Investigate the unsafe buildings that children are playing in, and see if can intervene through the Building Act.
  • Planning and Environmental Services Manager
  • Hold another community meeting at the end of the year.
  • MT liaise with Ward Chair
  • Investigate how best to deal with the breaking water pipes.
  • District Engineer
  • Communication around the rates rebate scheme for the Kerepehi community. Can you apply for a rebate if your rates are in arrears?
  • Planning and Environmental Services Manager
  • LTP – make more user friendly for readers.
  • Planning and Environmental Services Manager
  • Dirty water
  • District Engineer

Kaiaua

 
  • Nil.
 

Kopuarahi

 
  • Confirm (advise) if the Orongo Road water supply is part of the 2014/15 water renewal plan.
  • District Engineer
  • Verge mowing (same issue as Pipiroa)
  • District Engineer
  • Address water concerns with the Orongo water supply – low flow, low pressure.
  • District Engineer
  • Increase the area mown on road sides – the current area is too narrow, particularly at line of sight at intersections.
  • District Engineer

Waitakaruru

 
  • Attendees wanted to know when the two bridges would be replaced – Council to advocate for their replacement.
  • District Engineer
  • Issues raised about the number of potholes on the state highway.
  • District Engineer
  • Issues with dirty water in some lines.
  • District Engineer

Patetonga

 
  • Council investigate planning to spray drains earlier – to avoid vigorous growth.
  • District Engineer
  • Council to investigate ownership and the future of the domain/school/buildings/play centre, its use and whether it is part of treaty settlements.
  • Community Services Manager
  • Improve the standard of pothole filling.
  • District Engineer
  • Improvements to parking (trucks) in front of the takeaways.
  • District Engineer
  • Investigate the future of public toilets in Patetonga.
  • Community Services Manager
  • Reseal to the edges of Otane Road (to stop weed growth).
  • District Engineer

Mangatarata

 
  • Council staff and Councillors to meet with the Reserves Committee to get an understanding of the concerns regarding the Mangatarata Reserve. Report back solutions.
  • Community Services Manager
  • Lack of feedback from service requests needs to be addressed.
  • Departmental Managers
  • Feedback to the annual survey company that first language English speaking interviewers be used.
  • Planning and Environmental Services Manager
  • Reserves Committee to liaise with Council regarding appropriate community signage in the area.
  • Community Services Manager
  • Attendee asked about why the unsealed portion of North Road was removed from the 2013 schedule.
  • District Engineer
  • Can Council solve the ongoing safety issues at the intersection of SH2 and Mahuta Road.
  • District Engineer

Kaihere

 
  • Council to advocate to Waikato Regional Council for the protection of the four streams.
  • District Engineer
  • Advocate for more school signage.
  • District Engineer

Hauraki Long Term Plan Matters

 

All settlements across the Plains

 
  • Investigate the feasibility of kerbside recycling collection across the Plains.
  • District Engineer
  • Secondly, if the above is not an option, consider recycling depots.
  • Or install a depot/collection centre at Ngatea.

Ngatea

 
  • Investigate lowering the speed limit through Ngatea, or introduce other measures such as ‘side friction’.
  • District Engineer – advocate for 40km on a national basis.
  • Provide seating in Ngatea township.
  • Community Services Manager
  • Improvements to the Ngatea domain surface in the dry summer months; consider watering.
  • Community Services Manager
  • Consider a green waste facility in Ngatea.
  • Community Services Manager /District Engineer

Turua

 
  • Increase the collection frequency of the Turua jetty rubbish bins.
  • Community Services Manager
  • Tar seal the boat ramp area – develop into a ‘good spot’.
  • District Engineer
  • Footpath Piako Road – check this is scheduled for 2015/16.
  • District Engineer
  • Develop a plan for the jetty area.
  • Community Services Manager

Pipiroa

 
  • Review the existence of the Pipiroa boat ramp – either maintain or remove; currently unsafe, ladders removed, suggested floating pontoon; ramp requires metal and to be built up.
  • Community Services Manager

Kerepehi

 
  • Erect a ‘Welcome to Kerepehi’ sign. Consider developing a slogan.
  • Community Services Manager
  • Hold an inorganic collection day
  • District Engineer
  • Improve the Piako River bridge, including planting natives.
  • Develop a beautification plan for the whole town. Include review footpaths and lighting. Community buy-in. – Community Services Manager

Kaiaua

 
  • Consider developing a pathway from Whakatiwai to the Kaiaua township.
  • Feasibility study ($3,000). – Community Services Manager
  • Install toddler appropriate play equipment at Pirate Playground.
  • Community Services Manager
  • Community hall levy charge of $10.00.
  • Corporate Services Manager/ (CEO)
  • Consider zoning commercial land
  • Planning and Environmental Services Manager
  • Ensure erosion, drainage and flooding issues are considered as part of the HRT development.
  • Community Services Manager

Kopuarahi

 
  • Council to work with the community to consider options for disposal of the hall.
  • Community Services Manager

Waitakaruru

 
  • Nil
 

Patetonga

 
  • Nil
 

Mangatarata

 
  • Investigate supplying the community with Council supplied water.
  • District Engineer
  • Golf Course SH2 frontage – removal of stumps, area levelled, regressed, regularly mown. Seek agreement from Golf Course to keep the area tidy as part of lease.
  • $10,000 – Community Services Manager

Kaihere

 
  • Tidy up the dress circle – add signage to promote the Plains (tourist buses).
  • Community Services Manager
  • Install a permanent 70km per hour sign rather than flashing school lights.
  • District Engineer

RESOLVED

THAT the report be received, and

THAT the Plains Ward Committee establish actions to be taken from the summary list of points within the report which were raised at the LTP pre-consultation meetings.

PLWC14/31 Swales/Leonard CARRIED


 

The meeting closed at 10.37am.


 

CONFIRMED

 

G R Leonard

Chairperson


15 July 2014