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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 JUNE 2013 COMMENCING AT 9.00 AM


PRESENT
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)

WRC Representative: Cr Simon Friar

Cr Friar, Deputy Chairperson of the Waikato Regional Council (Thames Coromandel) was in attendance to provide a brief update of WRC initiatives and acknowledged Hauraki District’s focus on economic development and their stance on freedom camping.


APOLOGIES

There were no apologies.


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance: Tim Williams

Request for Financial Assistance: Kerepehi Brass Band

The items were not on the agenda because the items were not available at the time of the agenda deadline.

Discussion on the items could not be delayed because the items needed the consideration of the Committee before the next meeting due to time limits associated with the requests.

PLWC13/25 Harris/Challis CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 14 MAY 2013 (1067443)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 14 May 2013 are confirmed and are a true and correct record.

PLWC13/26 Harris/Gordon CARRIED


MATTERS ARISING FROM THE MINUTES


Police – Community Update

As the Ngatea Police were unavailable at the 14th May meeting, it was requested that staff invite Ngatea police staff to attend the 16th July meeting.


New Footpath Kaiaua School to Whakatiwai Settlement

Staff advised that an update on the matter will be provided to next meeting in July.


Rays Rest – Roads, Kaiaua - Hauraki Rail Trail

It was advised that Teena Cornes – Chairperson of the Hauraki Rail Trail Trust will be attending the 16th of July meeting to provide an update to staff and the Committee on the Kopu to Kaiaua leg of the trail.


Hugh Hayward Domain – Surveillance Cameras

Cr Leonard advised that the Corporate Services Manager had updated her on the status of the surveillance cameras prior to the meeting.


Ngatea Hall and Domain Management Committee Meeting: Power – Ngatea Domain Users

The Chairperson advised that at the Ngatea Hall and Domain Management committee meeting held on the 16th May it was agreed that the sports groups on the Domain supply a copy of a power account which will be forwarded to staff for an assessment as to whether there could be power savings made. This will be followed up by the Chairperson.


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1070763) (20 KB) Adobe Acrobat PDF document

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

RESOLVED

THAT the Community Development monthly report be received.

PLWC13/27 Challis/Tregidga CARRIED


LATE ITEMS OF BUSINESS


REQUESTS FOR FINANCIAL ASSISTANCE

Declaration: Conflict of Interest

Cr Harris declared a conflict of interest regarding the request from Tim Williams and took no part in the discussion and decision.


Tim Williams - NZ Road Cycling Paralympics (1074370)

The Community Liaison Officer reported on a request for financial assistance from Tim Williams who is seeking support towards his representation to the 2013 Para-cycling World Cup and World Championships in Canada in August.

RESOLVED

THAT the report be received, and

THAT $800.00 is granted from the Plains Ward Discretionary Fund to Tim Williams in support of his representation to the 2013 Para-cycling World Cup and World Championships in Canada in August.

PLWC13/28 Tregidga/Challis CARRIED

The Mayor advised that he would also provide funding towards the applicant from the Mayoral Fund.


Kerepehi Brass Band [1071205]

The secretary for the band has written advising that their band hall in Kerepehi is in need of some ongoing maintenance including issues with their fence.

The writer advises that they are having difficulties raising funds to cover costs of repairs and request that the Plains Ward Committee consider granting $500.00 towards these costs.

RESOLVED

THAT the correspondence be received, and

THAT the request be referred to the Mayor in consideration of a discretionary grant.

PLWC13/29 Gordon/Harris CARRIED

COMMUNITY SERVICES MONTHLY REPORT (1069108) (138 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC13/30 Harris/Challis CARRIED


Ngatea Hall – Sound System

Members commented that at the Anzac Day event held in the hall the sound quality of the microphone was unsatisfactory. It was requested that staff investigate why this was the case.


Ngatea Pool Renewals

A member requested the expenditure to date be provided for the Ngatea Pool as regards to seating and signage. Staff will advise this information prior to the next meeting.


Waharau Dump Station

The Community Services Operations Manager updated the members on the issue concerning the Waharau dump station. He advised that the Auckland Council are presently checking the capacity of the irrigation field that services their public toilets at Waharau and if there is capacity to include the dump stations effluent. The Community Services Manager is liaising with Auckland Council directly.

The members asked that staff persist with seeking a resolution to the matter from Auckland Council as soon as possible. It was suggested that if Auckland Council staff have not contacted HDC within a month they be contacted again stressing the urgency of a resolution.


Request from Friends of Kaiaua to Plant Trees

A request has been received from the Friends of Kaiaua Society for permission to plant fruit trees around the Kaiaua district with the idea of providing fruit for residents and children. The Council would be asked to help with the planting and maintenance of the trees.

Discussion was held on the matter where the concept was supported but emphasised that Council does not want to take on the maintenance responsibility of the fruit trees.

If agreed that the group can plant the trees, consideration must be given as to where they are to be planted, who will plant the trees and who will maintain them.

Cr Leonard agreed to meet with the group to put forward the views of the Committee and staff regarding the planting of fruit trees around Kaiaua.


Completion of Annual Plan Projects 2012-13

Cr Leonard congratulated the Community Services Department for completing the Annual Plan projects before to the end of the financial year.

The meeting closed at 9.55am

CONFIRMED


   

G R Leonard
Chairperson

16 July 2013