Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 JUNE 2012 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), G Thomsen (Roading Manager), R H Leonhart (Corporate Services Manager), J McIver (Community Development Officer) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 15 May 2012 are confirmed and are a true and correct record.
WWC12/43 McLean/Carmine CARRIED
MATTERS ARISING FROM THE MINUTES
Waihi Ward Non-subsidised Roading Project Review
It was requested that the Roading Manager be invited to join the meeting to further discuss and confirm the seal extension programme for Samson Road and Pukewera Road.
Close Circuit Television (CCTV) – CDEMC Whiritoa
The Corporate Services Manager advised of the status to install CCTV in Whiritoa. It was suggested that the preferred location requires some removal of vegetation to allow CCTV to be installed at the centre. The installation of the camera system is being progressed.
Waihi CBD – Poppet Head Lighting
The Chairperson reported that the lighting on one side of the poppet head is not working. Staff advised they will attend to this matter.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received, and
THAT the correspondence from Salvation Army Corp, Waihi Bluelight Ventures Inc., Waihi District Walkways Inc., and Thames Valley Embroiderers Guild be received.
WWC12/44 McLean/Carmine CARRIED
Salvation Army Waihi Corps 
The Corps Officer has written advising that a great deal of donated goods left at their Family Store in Waihi has to be dumped. The cost of rubbish disposal by them has increased from $2,304 (2010/11), to $3,430 so far this term.
The Corps request a grant to cover the cost of the refuse fees.
THAT $1,000.00 be granted from the Waihi Ward Discretionary Fund to the Salvation Army Waihi Corps in support of rubbish disposal fees.
WWC12/45 Shepherd/Carmine CARRIED
Waihi Bluelight Ventures 
The Waihi Police Youth Aid Officer has written on behalf of the Committee requesting financial assistance for future activities involving youth within the Waihi area.
The writer has provided a schedule that the group are working on over the next few months that includes a budget. The writer suggests a grant of no more than $2,500 be considered.
THAT $1,000.00 is granted from the Waihi Ward Discretionary Fund to the Waihi Bluelight Ventures organisation in support of future youth activities within the Waihi area.
WWC12/46 Tubman/McLean CARRIED
Waihi District Walkways Inc [905230, 905232]
The coordinator for the society has written requesting financial support for some of their general costs. Their general costs are expected to be approximately $12,000 and they have received $8,000 from various philanthropic trusts.
The writer advises they provide a valuable service to the community with the development and maintenance of the walkways and seek a contribution of $2,000.
THAT $1,000.00 is granted from the Waihi Ward Discretionary Fund to Waihi District Walkways Inc. in support of costs towards the development and maintenance of walkway projects.
WWC12/47 Shepherd/Tregidga CARRIED
Thames Valley Embroiderers Guild 
The Vice President for the guild has written requesting a grant for a tapestry project they are embarking with other groups in the country.
The tapestry is a recording of New Zealand history with the guild stitching a panel on the gold mining history of the Ohinemuri (Waihi) and Thames area. The cost of design, materials, framing etc is $5,000 and the guild has already raised $3,000; they seek sponsorship towards the balance.
THAT the request be deferred until the July meeting of the Ward Committee.
WWC12/48 Carmine/Tubman CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC12/49 Carmine/Tubman CARRIED
Waihi Town Entrance Signage
The entrance signs have been inspected and an email was distributed by the Community Services Manager recommending how they could be brought up to an acceptable standard.
In reviewing the location of town entrance signage, it was proposed that staff removes the sign located on the Tauranga side of town from the bank and relocate it closer to town on the right-hand-side of the first bend in the road reserve beside the planted area of Gilmour Lake Reserve and that this be subject to NZTA approval. Opus International has been contacted regarding the relocation of the sign to this location.
It was also proposed that the Periodic Detention workers be utilised wherever possible.
THAT the town entrance signage recommendations be carried out as soon as possible, and
THAT subject to NZTA approval, staff removes the sign located on the Tauranga side of town and relocate it to the right-hand-side of the first bend in the road reserve beside the planted area of Gilmour Lake Reserve, and
THAT the Periodic Detention workers be utilised for the manual work where possible.
WWC12/50 Tubman/Mclean CARRIED
Parry Palm Avenue – Palm Pruning
Quotes for pruning of the palms on Parry Palm Avenue have been received. The palms need to be trimmed harder than in the past but to a standard to minimise ongoing maintenance as recommended by the Tree Care Industry Association.
THAT the Palm trees on Parry Palm Avenue Waihi be trimmed to the agreed standard as soon as possible.
WWC12/51 Tubman/Mclean CARRIED
The Community Services Manager advised that the Pool Supervisor will be putting a report together in July which will provide an overview of the operational and logistical aspects of each of the district pools.
REQUEST FOR CHANGE TO FOOTPATH PROGRAMME TO FUND THE INSTALLATION OF A FOOTPATH ON STATION ROAD, WAIHI (CR HARRIS) (896782)
The Roading Manager presented a report regarding a proposed change to the Waihi footpath programme in response to a request for footpath installation in Station Road.
THAT a new footpath on the northern side of Station Road be constructed for a distance of 50m from the intersection of Silverton Road, and
THAT this footpath is funded within the available budget by replacing the proposed new Mueller Street footpath project with the lower cost project: new footpath on the northern side of Barry Road between Stafford and Boyd Streets, and
THAT due to the urgent need to renew the footpath on the eastern side of Mueller Street between Kenny and Seddon street in keeping with the urban location, the footpath be renewed in asphalt, and
THAT funding is sourced from the footpath renewals budget or suitable alternative source with Council approval if necessary.
WWC12/52 McLean/Shepherd CARRIED
Waihi Ward Non Subsidised Seal Extension Project Review
The members questioned the priority of seal extension projects as they affect Pukewera and Samson Roads. The District Engineer advised that the current highest priorities are Rifle Range and Samson Rd. Pukewera Road has come into consideration because of the dust nuisance reported by one property.
The Committee supported the view that surface sealing would be appropriate where a high degree of dust nuisance was experienced.
The Road Manager was asked to review alternative dust control treatments for Pukewera Road. The Committee did not wish to proceed with seal extensions at either Samson or Rifle Range roads in the current programme.
THAT approx. 250m of new wearing course be applied to Pukewera Road to address the dust nuisance, and
THAT seal extension at Samson Road and Rifle Range Roads is deferred.
WWC12/53 Shepherd/McLean CARRIED
The meeting closed at 4.10pm.
S G Baker
10 July 2012