Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 JUNE 2012 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga (9.15am – 10.30am)
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), G Thomsen (Roading Manager), J McIver (Community Development Officer) and Ms C Black (Council Secretary)
THAT the apology for lateness of His Worship the Mayor, J P Tregidga be received and sustained.
PLWC12/31 Gordon/Harris CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- New Footpath – Kerepehi
The item was not on the agenda because the item was not available at the time of the agenda deadline.
Discussion on the item could not be delayed because the matter had been raised for urgent attention by the Ward in response to a service request from the public.
PLWC12/32 Harris/Challis CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 15 MAY 2012 are confirmed and are a true and correct record.
PLWC12/33 Challis/Gordon CARRIED
MATTERS ARISING FROM THE MINUTES
Kaiaua Bowling Club – Remedial Works
It was advised that grass seed has been sown at the bowling club site.
Kaiaua School – Implications of Funding Rural School Pools
The Community Services Manager advised he will be preparing a report to Council on funding of rural school pools in the near future.
Ray’s Rest Reserve
The Community Services Manager noted there have not been any overnight campers on the reserve area in question and no further bollards have been removed.
The Chairperson asked that staff continue to monitor the area to ensure that the bollards are not being removed.
Turua Jetty Upgrade
Staff advised that the successful contractor who is undertaking the upgrade project has been advised and the unsuccessful contractors have also been thanked for their interest and time taken to quote on the project.
Ngatea Memorial Hall – Public Access to Keys
In response to a members request for staff to investigate if there was a policy on public access to keys of Council facilities, the Community Services Manager advised that all hall users have been asked to pick up and return keys to Council offices during business hours
For the groups that have regular bookings and are unable to return keys during normal hours, an arrangement has been made with them to hold onto a set of keys. This is done on a case by case basis. Councils customer services staff has also been advised of the process.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received.
PLWC12/34 Harris/Challis CARRIED
Turua Hall and Domain Committee 
An email from the Secretary of the Committee requesting financial assistance with the purchase of equipment for the Turua Hall has been received.
The writer advises that they are in the process of renovating the kitchen and replacing various essential resources.
THAT the correspondence from Turua Hall and Domain Committee be received, and
THAT $1500.00 is granted from the Plains Ward Discretionary Fund to the Turua Hall and Domain Committee in support of the kitchen renovation in the hall.
PLWC12/35 Gordon/Challis CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC12/36 Challis/Gordon CARRIED
Hugh Hayward Domain – Pipiroa Road Entrance Signage
Concern was expressed at the recent Domain Users meeting that as a result of the car parking being installed on Pipiroa Road, the entrance from Pipiroa Road into the Domain was difficult to see at night
The matter has been discussed with the Roading Manager suggesting that an illuminated sign be erected to show the entrance.
THAT the Roading Manager be requested to erect an illuminated sign at the Pipiroa Road entrance to the Hugh Hayward Domain.
PLWC12/37 Gordon/Challis CARRIED
Application to sell food on Council Reserves
A request has been received from a mobile food vendor seeking permission to sell food from a truck at three locations in the Plains area. These locations are the Hugh Hayward Domain, Ray’s Rest and the rest area located at Kaihere on Highway 27.
Information and application forms have been given to the vendor but a formal application has not yet been received.
The Community Services Manager presented the ruling on concessions on reserves as per Council’s Reserves Management Plan’s general policies. It was emphasised to the Committee that where an application is ‘for profit’ careful consideration must be given to whether or not it is approved.
The members discussed the three proposed sites requested, and agreed that the vendor be given permission to set up only at Ray’s Rest Reserve subject to a formal application being received and agreed to by the Community Services Manager.
The vendor is advised that her application to use the rest area on SH27 at Kaihere is subject to NZTA approval as it is located on their state highway network.
In considering the request from the vendor to set up in the Hugh Hayward Domain, it was agreed that it be declined due to the fact that refreshments are sold on a ‘fundraising’ and ‘not for profit’ basis in the Domain in support of sports groups. There are also cafes nearby that sell refreshments and it could be deemed "unfair" as a number of them support sport in the town.
THAT the request from the mobile food vendor to provide a service at Hugh Hayward Domain be declined, and
THAT the Community Services Manager meet with the mobile food vendor to discuss in detail her application for permission to use Ray’s Rest Reserve, and
THAT the vendor be advised that rest area located on SH27 Kaihere is part of the NZTA state highway network and not Councils jurisdiction.
PLWC12/38 Harris/Challis CARRIED
The Community Services Manager advised that the Pool Supervisor will be putting a report together in July which will provide an overview of the operational and logistical aspects of each of the district pools.
CLOSE CIRCUIT TELEVISION (CCTV) NGATEA (905881)
The Corporate Services Manager presented a report inviting discussion around the concepts of CCTV and the potential areas for coverage so that staff can design and cost a solution.
A discussion was held as to the most appropriate locations for CCTV in Pioneer Park. It was agreed that staff further investigate appropriate options for the cameras locations and seek further costs for their installation.
THAT the report be received, and
THAT staff undertake further investigations around CCTV in Pioneer Park to confirm where the cameras should be located to provide surveillance to the netball courts, grandstand, hall and skatepark, and
THAT the Corporate Services Manager provides costs associated with the installation of CCTV at the location.
PLWC12/39 Leonard/Harris CARRIED
LATE ITEMS OF BUSINESS
New Footpath – Kerepehi
A service request received during the month requested that a new footpath be provided for a number of young school age pedestrians walking along a rural section of Kerepehi Town Road.
The proposed new footpath would be between Thompson Road and the end of the existing footpath west of Fernleigh Street at Kerepehi. Discussions with the resident who raised the issue indicated there are approximately six pedestrians (school children) who walk to either the Kerepehi School or the school bus stop on a regular basis. The caller also indicated that there are several pre-schoolers who could also use the same route in the future.
They request Council provide a footpath along the existing berm for a distance of 150m.
It was requested the District Engineer and Roading Manager review the location and ascertain if there is an alternative route children can use and report their findings back to the Ward Committee.
The meeting closed 10.30am.
G R Leonard
10 July 2012