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Hauraki District Council
Waihi Ward Committee

MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 JUNE 2011 COMMENCING AT 2.30 PM

PRESENT
Crs S G Baker (Chairperson), M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)


APOLOGIES

THAT the apology for absence of Cr D M Carmine be received and sustained.

WWC11/31 Shepherd/Tubman CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

  • Waihi Police BlueLight Committee
  • Seddon Street Garden Lights 
  • Prices for Safety Work at the corner of Silverton Road and Christensen Road, Waihi
  • Mowing - Boyd Road, Waihi

The items were not on the agenda because the items were not available at the time of the agenda deadline.

Discussion on the items could not be delayed because the items required the consideration of the Committee before the next scheduled meeting.

WWC11/32 Shepherd/Tubman CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 10 MAY 2011 (745103)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 May 2011 are confirmed and are a true and correct record.

WWC11/33 McLean/Tubman CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (757626) (40 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC11/34 McLean/Tubman CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE

Goldfields Railway Inc. [753916]

The President of the incorporated society writes requesting funding for some restoration work on their goods shed. Their collection of heritage railway buildings is maintained by a group of volunteers who are intending to complete essential repairs to this shed before the winter.


The cost for materials (weather board) is $2,978.25 and they have raised $1,000 towards the project; they seek assistance with this cost.

RESOLVED

THAT the correspondence be received, and

THAT the Waihi Ward Committee grants $2,000.00 to Goldfields Railway Inc. in support of their goods shed restoration project.

WWC11/35 Shepherd/McLean CARRIED


Waimata School [759395, 759401, 759403, 759404]

Students of the Waimata (Primary) School write requesting approval to fly flags depicting the Maori New Year – Mataariki - during the celebrations and for assistance with the installation of (up to) 40 flags.

The Principal for the school (Lynne Ballantyne) advises that they have support from the Town Promoter (Brian Gentle – Go Waihi) for this initiative.

The celebrations begin on the 4th June 2011 and as part of the celebrations Waihi schools plan to have a hikoi through the main street on Friday 1st July.

The school is currently fundraising for the flags themselves and hope to have them available by the middle of June.

RESOLVED

THAT the correspondence be received, and

THAT the Waihi Ward Committee grants $500.00 to Waimata School to cover the cost of installation and removal of the Mataariki flags.

WWC11/36 Shepherd/Tubman CARRIED


Salvation Army Waihi Corp [761017]

The Captain for the Corps writes advising that a great deal of merchandise that is given to them to on sell is unable to be sold and has to be dumped. They seek a grant to cover the cost of the refuse fees.

RESOLVED

THAT the correspondence be received, and

THAT the Waihi Ward Committee grants $1,000.00 to the Salvation Army Waihi Corp to cover the cost of refuse fees.

WWC11/37 Shepherd/McLean CARRIED


Whiritoa Volunteer Rural Fire Force Inc [757796]

The Chief Fire Officer writes advising that the force is holding their annual honours night to thank those that have helped and sponsored them and to thank the crew for their hard work.

The officer asks the Ward for a grant of $500.00 towards this event.

RESOLVED

THAT the correspondence be received, and

THAT the Waihi Ward Committee grants $500.00 to the Whiritoa Volunteer Rural Fire Force Inc. in support of their annual honours night.

WWC11/38 Shepherd/Tubman CARRIED 


LATE ITEMS


Waihi Police BlueLight Committee [762608]

The Youth Aid Officer writes seeking support of funding for the purchase of an AMP and microphones for a small portable PA system to use for BlueLight events.

The Waihi BlueLight Committee is proactive in their approach to providing and maintaining programmes and activities for youth in Waihi.

RESOLVED

THAT the correspondence be received, and

THAT Waihi Ward Committee grants $500.00 to the Waihi Police BlueLight Committee to assist in the purchase of equipment for BlueLight events.

WWC11/39 Shepherd/McLean CARRIED


Seddon Street Garden Lights [766301]


A quotation was tabled from an electrical contractor for the cost to install four in-ground stainless steel lights in the four gardens opposite the Memorial Hall. These lights are to be mounted in concrete plinths and wiring is required to existing pole lights outside the Memorial Hall.

The quotation received is $5400.00 plus GST.

The members were asked to consider approval of funding towards this work.

RESOLVED

THAT $5,400.00 (plus GST) quotation from Peter Spiers Electrical Ltd is approved for the installation of four in-ground stainless steel lights in the four gardens opposite the Memorial Hall.

WWC11/40 Shepherd/Tubman CARRIED


Prices for Safety Work at the corner of Silverton Road and Christensen Road, Waihi [763194]

The Parks and Reserves Manager tabled information which has been brought to his attention concerning an issue on the road reserve at the junction of Silverton Road and Christiansen Roads. The road reserve has become an area for youths to skid their cars which is concerning local residents regarding safety.

Two options were discussed to prevent vehicles from entering the reserve area, the installation of bollards with chains 3m apart at a cost of $2,805.00 and or bollards with no chains at 1.5m apart at a cost of $3,090.00 (excl. GST).

RESOLVED

THAT bollards be installed 1.5m apart (with no chains) at the road reserve area located at the corner of Silverton Road and Christensen Road at a cost of $3,090.00 (excl. GST).

WWC11/41 Tubman/McLean CARRIED


Mowing - Boyd Road, Waihi [763277]

The Parks and Reserves Manager tabled a request received from a ratepayer that operates a business in Boyd Street requesting that Council mow the road berm fronting his business premises.

Newmont Waihi Gold Limited owns the land on which the business is located. Newmont has removed trees that were along the road berm and have shifted the fence back to their boundary to leave a strip of approx. 15m wide and 125m long.

The berm will need to be levelled prior to being mown as there is a large amount of stump chip material and a section of berm surface drain that needs the bank laid back so it can be mown safely.

The estimated cost for this levelling work is $450.00

The estimated cost to mow this area is $30.00 per mow.

This cost is not budgeted for and would create a budget overrun.

Four options were put forward to the Committee to consider.

RESOLVED

THAT the berm remain as it is and Newmont Waihi Gold Limited be asked to mow it, and

THAT if this option is not acceptable, the berm is levelled and handed back to Newmont Waihi Gold Limited to mow.

WWC11/42 Shepherd/Baker CARRIED


CHIEF EXECUTIVE’S REPORT

WAIHI SPORTS PROPOSAL REQUEST FOR FUNDING (Cr McLean) 761354, Appendix A: 761353) (23 KB) Adobe Acrobat PDF document

Sport n Action Trust PowerPoint Presentation (765417)

A report from the Chief Executive was presented which sought the Waihi Ward Committee’s consideration and support of funding towards a detailed feasibility report for the possible Waihi Recreation and Community Centre. A copy of the proposed methodology for the study was attached to the report as Appendix A.

Mr Eddie Morrow (Chief Executive - Vision Waihi Trust) and Mark Samson (Project Manager, were in attendance on behalf of the Sport ‘n’ Action Trust to present background information to the request and to provide details of the feasibility study for the proposed centre.

RESOLVED

THAT the report be received, and

THAT the Waihi Ward Committee grants of $5,000.00 (excluding GST) from the Waihi Community Facilities Recreational Development Fund towards the cost of a feasibility study for a possible Waihi Recreational and Community Centre.

WWC11/43 Shepherd/McLean CARRIED

The meeting closed at 3.50pm.

CONFIRMED

  

   

S G Baker

Chairperson

12 July 2011