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Hauraki District Council 
Plains Ward Committee 

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 JUNE 2015 COMMENCING AT 9.00 AM

PRESENT 
Crs G A Harris (Deputy Chairperson), B A Gordon and D H Swales

IN ATTENDANCE 
Messrs S B Fabish (Community Services Manager), Mr J McIver (Community Development Officer), S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor and Cr G R Leonard be received and sustained.

PLWC15/16 Gordon/Swales CARRIED


LATE ITEMS

There were no late items.


DECLARATIONS OF INTERESTS

There were no declarations.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 12 MAY 2015 (1362898)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 12 May 2015 are confirmed and are a true and correct record.

PLWC15/17 Swales/Gordon CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT – MAY 2015 (1367373) (88 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities for the month of May 2015 was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report for the month of May 2015 be received.

PLWC15/18 Harris/Gordon CARRIED


PLAINS WARD DISCRETIONARY FUND: REQUESTS FOR FINANCIAL ASSISTANCE

Kaiaua Bowling and Community Hall

In the 2015-25 LTP , $3,000 was granted to the Kaiaua Bowling Club & Community Hall Committee in 2015/16. This was to be a 1 year grant until a targeted hall rating area had been established.

Consideration was given to allocating funds towards the Kaiaua Bowling Club & Community Hall Committee in support of costs to operate the hall in 2014/15 rather than 2015/16 It was agreed that unallocated funds from the Discretionary Fund 2015-15 year be used for this purpose.

RESOLVED

THAT $3,000 is granted from the Plains Ward Discretionary Fund to the Kaiaua Bowling Club and Community Hall Committee.

PLWC15/19 Swales/Gordon CARRIED

Jiading International Youth Friendship Camp

Consideration was given to allocating funds towards an applicant, Tyla Watford-McGraph wishing to attend the Jiading International Youth Friendship Camp programme from 4-10 August 2015. It was agreed that unallocated funds from the Discretionary Fund 2014-15 year be granted.

RESOLVED

THAT $250.00 is granted from the Plains Ward Discretionary Fund to Tyla Watford-McGraph in support of her Participation in the Jiading International Youth Friendship Camp programme from 4-10 August 2015.

PLWC15/20 Gordon/Harris CARRIED

Plains Ward Discretionary Fund - Balance of Unallocated Funds

A discussion was held as to where the unallocated funds left in the Discretionary Fund for 2014-15 should go. It was agreed that they be transferred to the 2015-16 year.

RESOLVED

THAT the balance of unallocated funds in the Plains Ward Discretionary Fund 2014-15 be transferred to the 2015-16 year.

PLWC15/21 Harris/Swales CARRIED

Social Initiatives Scoping Project

Further to the project meeting held last year on the identification of social gaps in the Plains Ward, a SWOT analysis has been undertaken as was presented to the May Ward Committee meeting.

Councillor Leonard has recommended that the matter of social gaps in the Plains Ward be raised at the next Better Futures Hauraki meeting to see if any identifiable issue is raised by the members attending.

The next Better Futures Hauraki meeting is planned for July 2015.

Ngatea Town Gardens

Discussion was held as to the maintenance and standard of landscaping of the town gardens. It was agreed that staff and Ward members undertake a walk along the main street to look at the current plantings and identify those in need of upgrading. A suitable date in early July will be set for this walk.

Hugh Hayward Domain – Freedom Camping

The Parks and Reserves Manager updated the Committee on the issues identified at the freedom camping area behind the Plains Service Centre.

Ngatea Netball Courts – Water on Playing Surface

The Parks and Reserves Manager updated the Committee on the meeting held with Technical Services staff with regards to water pooling on the courts and solutions to remedy this.

Waitakaruru Domain – Projects Meeting

At the May Ward Committee meeting, it was agreed that the Parks and Reserves Manager and Councillor Harris would meet with the Waitakaruru Domain Committee to discuss planned and proposed projects on the Domain site. As a result of this meeting, an overall concept plan of the site will be developed to provide future direction for both Council and Waitakaruru Domain Committee. The draft plan will be presented to the Committee in the July.

Turua Domain – Freedom Camping Area

Cr Gordon raised concerns that the Turua Domain Committee is currently mowing the Domain overnight campervan parking area and has asked for a price for Council to undertake the mowing of campervan parking area and bring these costs to the next Ward Committee meeting in August.

The meeting closed at 9.46am.

 

CONFIRMED

 

G A Harris

Deputy Chairperson

14 July 2015