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Hauraki District Council
Waihi Ward Committee

MINUTES OF THE MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 MARCH 2011 COMMENCING AT 2.30 PM


PRESENT
Crs S G Baker (Chairperson), M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager, Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), M Sexton (Dog Control Officer, Animal Control Services), R Bierre (Manager, Regulatory Services) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of Cr D M Carmine be received and sustained.

WWC11/02 Shepherd/McLean CARRIED


LATE ITEMS

Pursuant to Section 46A (7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A (7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance - Waihi Arts Centre and Museum Association (WACMA) Participation in NZ Genealogists Family History Fair

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because booking and payment to secure a stall at the event was required by the organisers by 20 March 2011.

WWC11/03 Shepherd/Tubman CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 22 FEBRUARY 2011 (698582)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 22 February 2011 are confirmed and are a true and correct record.

WWC11/04 Tubman/McLean CARRIED


MATTERS ARISING FROM THE MINUTES


Consideration of Estimates 2011/12 - Waihi Memorial Hall – Carpet in Foyer and Small Hall

In consideration of projects for 2011/12, it was agreed that the carpet in the foyer and the small hall of the Waihi Memorial Hall is not presently in need of replacement. It was therefore agreed that this funding be rolled over to the 2012/13 year and that in the interim, the carpet be steam cleaned.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (686580) (41 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC11/05 Shepherd/Tubman CARRIED


LATE ITEMS OF BUSINESS


REQUEST FOR FINANCIAL ASSISTANCE - WAIHI ARTS CENTRE AND MUSEUM ASSOCIATION (WACMA) PARTICIPATION IN NZ GENEALOGISTS FAMILY HISTORY FAIR (697989)

A letter from the from the Waihi Arts Centre and Museum Inc. was tabled requesting financial assistance towards the cost of hiring a booth at the NZ Society of Genealogists event in Hamilton on 26th and 27th August 2011.

RESOLVED

THAT the request be received, and

THAT $500.00 is granted to the Waihi Arts Centre and Museum Association to cover the cost to secure a stall at the NZ Society of Genealogists event in Hamilton on 26th and 27th August 2011.

WWC11/06 Baker/Shepherd CARRIED


PARKS AND RESERVES


WAIHI WALKWAYS – COFFEY’S CREEK ACCESS

The Waihi Walkways Committee has written correspondence asking the Ward Committee to consider developing access from Silverton Road to ‘Coffeys Creek’ swimming pool. Access from Silverton Road has for some years been via private property which has recently been withdrawn. The public had previously been taking the liberty of walking through private property to gain access to the swimming hole at the bottom of Wellington Street.

New access can be gained through an unformed section of Silverton Road. However, the current boundary fence adjacent to the proposed walkway will need to be relocated to align itself on boundary.

An aerial photo of the area was presented.

RESOLVED

THAT access to Coffey’s Creek be formed and the fenced be repositioned to allow access from Silverton Road.

WWC11/06 McLean/Tregidga CARRIED


WAIHI CEMETERY - REQUEST FROM WAIHI HERITAGE VISION TO INSTALL INTERPRETIVE PANELS AND UPGRADE OF SIGNAGE

A letter was received from Waihi Heritage Vision requesting permission to place a couple of interpretive panels at the Waihi Cemetery. There has also been a request for better signage and numbering system for the graves along with improved access to the records at the cemetery sexton shed.

RESOLVED

THAT Waihi Heritage Vision be advised that Council will be developing a Cemeteries Conservation Plan, and are also in the process of developing a signage policy which will address the concern over grave locations. All cemetery records are kept back at the Waihi Service Centre for security sake and also because the cemetery is not permanently manned. Records can be viewed via the Council website.

WWC11/07 McLean/Tregidga CARRIED


VICTORIA PARK DUMP STATION - REQUEST FOR POTABLE WATER FOR CAMPERVANS

Staff has received a request for a tap for potable water to be made available at the Victoria Park dump station for motor homes to be able to fill their tanks with water for drinking and cooking. Currently there is a tap that is available for cleaning septic systems and washing down. This tap location is not hygienic enough to be used for the filling of drinking water tanks.

RESOLVED

THAT Councils Utilities Department suitably position a tap for the purpose requested.

WWC11/08 Tubman/McLean CARRIED


REPORT OF THE WHIRITOA PUBLIC MEETING JANUARY 2011 (690129) (33 KB) Adobe Acrobat PDF document

A report on the Whiritoa Public Meeting held on 31 January 2011 was presented by the Community Services Manager.

RESOLVED

THAT the report be received.

WWC11/09 Shepherd/Baker CARRIED


WHIRITOA DOG EXERCISE AREAS (720103) (48 KB) Adobe Acrobat PDF document

A report from the Policy Analyst concerning a review of the Dog Control Policy was presented relating to dates and times of access to the beach in Whiritoa for dogs over the summer period.

Mr Terry Wilson, of Hamilton and ratepayer and dog owner of Whiritoa spoke to issues he had with the Hauraki District Dog Control Policy as it applies to Whiritoa Beach.

Mr Wilson stated that he does not support the present dog control policy. He stated that he is a responsible dog owner as are most dog owners at Whiritoa. He believed that the beach is only busy over the Christmas/New Year period. He agreed that over this period restrictions are needed and that from September to January, Dotterel nesting should be protected.

Mr Wilson suggested that from 20th December through to 1st February no dogs should be allowed on the beach between 10.00am and 6.00pm and requested that outside of these hours dogs should be allowed to be exercised off leash. Outside of these peak holiday periods, dogs should be allowed on the beach at all times off leash as long as they are under proper control.

Mr Murray Sexton, Dog Control Officer was in attendance to participate in the discussion on the subject. Mr Sexton stated that he preferred that dogs be leashed at all times during the peak holiday season.

A member stated it is important that dogs be prohibited from being in the area of the lagoon at the northern end of the beach over the Christmas/New Year period as a lot of families with young children use this area over summer.

RESOLVED

THAT the report be received, and

THAT monitoring staff review scenarios put forward following discussions at this meeting with a view to presenting options for beach access to the 12 April meeting of the Ward Committee.

WWC11/10 Tregidga/McLean CARRIED

The meeting closed at 5.00pm.

CONFIRMED

   

S G Baker

Chairperson

12 April 2011