Hauraki Dsitrict Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 MARCH 2011 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 22 February 2011 are confirmed and are a true and correct record.
PLWC11/02 Harris/Gordon CARRIED
MATTERS ARISING FROM THE MINUTES
Consideration of Estimates
It was requested that a change be noted in the projects 2011/12 (2009-19 Long Term Plan) that the Ngatea Hall sound system upgrade has been completed.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC11/03 Harris/Gordon CARRIED
Requests for Financial Assistance [CDV-30-100]
TOM DONAGHY 
Mr Tom Donaghy has written advising that he has been selected to be part of the New Zealand Blind Sailing Team that is to compete at the International Blind Matching Championship in Western Australia during March this year. Mr Donaghy was successful in receiving a Council grant to attend the World Championships in Rotorua in 2009.
Mr Donaghy has requested support to help raise $2,000 towards his participation in the event and in attendance at 9.00am to speak in support of his request.
THAT the request from Tom Donaghy be received, and
THAT $200.00 is granted from the Plains Ward Discretionary Fund.
PLWC11/04 Harris/Gordon CARRIED
ELLEN MAIN / BRIANNA-ROSE CLARK 
A letter was presented from Miss Main and Miss Clark thanking the Ward members for supporting their VSO trip to Cambodia.
It was suggested that the girls be invited to address full Council on their trip
The issue was raised that two of the hall tables are missing. Staff are endeavouring to locate the tables at the present time.
It was also advised that the Probus Club have repaired a number hall chairs so it was requested a letter of appreciation be sent to the group for their efforts from the Ward Committee.
THAT a letter be sent to the Probus Group thanking them for the recent repair to the hall chairs.
PLWC11/05 Gordon/Harris CARRIED
Hugh Hayward Domain – Pioneer Park Development
Cr Gordon stated that he would be meeting with the members of the Park Advisory Group and the Parks and Reserves Manager to discuss outstanding issues with the Pioneer Park project.
The Parks and Reserves Manager updated the members on the repair of the leaking pipe at the pool.
Staff have investigated the reason for the sudden increase in water usage in both pools. A leak was located in the pipe work feeding the toddlers pool. This section of pipe was not renewed when the pool was upgraded and will need renewing before next season.
Temporary measures have been put in place to stop the leakage. The repair work will be completed at the end of the swim season.
STRATEGIC PLANNING PROJECTS
A report from the Policy Analyst regarding options of possible dog exercise areas in Ngatea was presented.
A staff member expressed concern that camper van owners parking at the rear of Councils service centre are letting off their dogs off on the Hugh Hayward Domain.
The members agreed that dogs should not be allowed on the Domain off a leash and requested that signage be installed advising this and that the notice also state where the dog exercise areas are in Ngatea. It was agreed that under the current policy and bylaw dogs were permitted on the domain on a leash and that this would continue.
The current exercise area (on the stop banks) is also to be assessed to ensure adequate signage is installed. If it is considered that there is not enough signage, then it is proposed that new signage be erected.
Consideration was given to the option of providing dog faeces bins. It was decided that at this stage, the bins not be installed due to their significant cost and it was thought that the signage prohibiting dogs off a leash on the Domain would address the issue of animal waste.
THAT the report be received, and
THAT signage be installed stating that dogs are not allowed off leash on the Hugh Hayward Domain, and
THAT signage for the current dog exercise area is need assessed, and
THAT dog faeces bins are not installed at the Domain at this stage.
PLWC11/06 Gordon/Harris CARRIED
The Policy Analyst asked the Committee to consider how the Dog Control Policy should work in Kaiaua in comparison with Whiritoa, both being coastal locations.
The members considered there were a number differences between the two communities and thought the best way to gauge how the policy should work in Kaiaua would be for the Plains Ward members to have a presence at the 26th March ratepayers meeting in Kaiaua.
The meeting closed at 10.39am.
G R Leonard
12 April 2011