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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 16 MARCH 2010 COMMENCING AT 9.00 AM


PRESENT
Crs B A Gordon (Chairperson), D E Challis, G A Harris, G R Leonard and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and (acting Council Secretary)

    
APOLOGIES

There were no apologies.

    
LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Funding Assistance: Thames Valley Hockey Association

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because approval of funding towards the organisation required confirmation before the next meeting.

PLWC10/17 Harris/Challis CARRIED

    
MEETING HELD ON TUESDAY 9 FEBRUARY 2010 (541413)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 9 February 2010 are confirmed and are a true and correct record.

PLWC10/18 Leonard/Challis CARRIED 

    
COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (542867) (46 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC10/19 Leonard/Harris CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE


Turua Scout Group [547506]

A request from the Group Leader for assistance with the upgrade of their kitchen has been received.

RESOLVED

THAT financial assistance of $2,560.00 be give to the Turua Scout Group for the upgrade of the kitchen at the Scout Den; and

THAT the funding be provided from the Community Facilities Recreational Development Fund.

PLWC10/20 Leonard/Harris CARRIED

    
PARKS AND RESERVES

    
Hugh Hayward Domain – Skate Park

A further quote from Andrews Landscaping for the construction of the skate park was presented.

RESOLVED

THAT the quote submitted from Andrews Landscaping Ltd to construct the skate park at $59,000 (plus GST) be accepted.

PLWC10/21 Challis/Harris CARRIED

    
Hugh Hayward Domain – Park Development

Prices for the playground equipment have been received. Because of the short time frame for delivery and construction, the Parks and Reserve Manager will meet with Plains Advisory Group as soon as possible to make a decision about the playground equipment. The suggested meeting time was Thursday 18th March at 8.30am at the Ngatea Service Centre.


Vandalism

The Parks and Reserve Manager reported on the vandalism at the new netball courts. Cameras are being considered as a preventative measure to vandalism. Costs for their installation will be presented at the next meeting.


Waitakaruru Domain – Mowing

A request has been received from the Hauraki North Rugby Club seeking financial support towards the cost of mowing the rugby field.

RESOLVED

THAT funding assistance of $1,000 be given from the Plains Ward Discretionary Fund; and

THAT $5,000.00 be included in the Ward rates from 1 July 2010.

PLWC10/22 Harris/Leonard CARRIED

    
Kaihere Domain – Illegal Structure

A complaint has been received regarding the construction of an illegal structure and garden which has been installed on the Kaihere Domain.

The structure and garden on the Kaihere Domain is contrary to the Reserve Act and should not be allowed.

A decision was made to take the complaint to the Kaihere Community Committee to discuss. The outcome of this meeting will be reported back to the next Ward Committee meeting in April. 


LATE ITEM


Request for Funding Assistance -Thames Valley Hockey Association

A letter has been received from the Thames Valley Hockey Association requesting financial assistance towards the purchase of paint for the hockey centre building and perimeter fence to improve the appearance of the complex for the upcoming centennial celebrations.

RESOLVED

THAT a grant of $1,000.00 be approved to the Thames Valley Hockey towards the painting of the hockey centre building and the perimeter fence.

PLWC10/23 Harris/Leonard CARRIED

The meeting closed 10.50am.

CONFIRMED

  

  

B A Gordon

Chairperson

13 April 2010