Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 MARCH 2013 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 12 February 2013 are confirmed and are a true and correct record.
PLWC13/05 Gordon/Harris CARRIED
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
Requests for Financial Assistance [CDV-30-100]
Hauraki North Rugby Football Club 
The Club made a request for support for the provision of lights for night rugby to the Plains Ward on 11 December 2012 meeting where the Ward members resolved to defer their decision until the club finalises their funding document.
A representative for the club has provided a cost breakdown sheet that shows a shortfall of $10,000. The club seeks Council’s support to address the shortfall.
THAT the Community Development monthly report be received, and
THAT the correspondence from the Hauraki North Rugby Club be received, and
THAT $2,000 is granted to the Hauraki North Rugby Club from the Plains Ward Discretionary Fund towards their lighting project, and
THAT the Club be sent a letter from the Ward Committee congratulating them on their fundraising initiatives.
PLWC13/06 Harris/Gordon CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC13/07 Challis/Gordon CARRIED
Waharau Dump Station
Staff updated the members on the status of the investigation and viability of the dump station. Consultation is yet to be carried out with iwi. The Community Services Manager will advise members on the status once they have met with Auckland City and have a firm direction on the matter.
CBD Pavement Sweeping Update
Staff advised they have been working with Councils Construction and Maintenance Business Unit to determine the most appropriate level of service to the community in each district.
The members were advised that the annual budget for street cleans p.a. in the Ngatea CBD is $13,000 .This allows for 52 cleans per year plus an allowance for 15 discretionary cleans.
Roadside Weeds – Bristle Grass
The Parks and Reserves Manager advised of the increase of Bristle Grass weed in the western hills of the Plains Ward. He advised he is working with Waikato Regional Councils pest control officers to control the spread of the plant on SH27 at Kaihere, Top Road, Kaihere Road and Mahuta Road South where it is now quite prolific.
The Parks and Reserves Manager tabled pool usage statistics from 10 November to 10 March 2012/13 and presented an update on the operation of the pool over the season.
Council determined in the 2012-22 LTP that the pool season would be reduced this year. Staff through consultation with users, ensured that the shortened season would best suit the users and that the pool would be staffed appropriately. Any extension to this season would have proven to be significantly difficult to resource.
Due to the prolonged hot weather, there has been a request from the Ngatea Swim Club to extend the season.
It was agreed that due to Council being unable to secure lifeguards for this extended period, the pools season cannot be changed and the request be declined.
The members supported that options are considered to allow the pool season to be extended if hot weather persists in future.
THAT staff provide a report to the next Ward meeting summarising the 2012/13 swimming pool season and provide options for the operational period of the pool over the 2013/14 season to include flexibility to allow for seasonal changes in the future.
PLWC13/08 Leonard/Harris CARRIED
The District Engineer reported on a roading matter in Ngatea for the consideration of the Committee.
Mrs Western of 23 Hayward Road, Ngatea lodged a service request with Council on 7 January 2013 requesting Council’s assistance to form/ construct a driveway to her property.
Mrs Western shares a dual access with the neighbouring property to the east. Her constructed driveway stops at the property boundary and there is also no kerb drop-down in line with the driveway. It appears from the attached photograph that vehicles would have used the neighbouring access and part of the footpath to drive off and onto the street. There are many cracks in the existing footpath adjacent to the formed section of this dual entrance; however there is no displacement across the cracks.
At a meeting on site, Mrs Western requested that:
A new entrance be formed as in the winter months vehicles accessing her property get stuck on the soft grassed berm
Council funds all costs as she has limited means. She believes this work can be paid from Council’s special fund.
In consideration of the matter, it was agreed that roading staff meet with Mrs Western and the owner of the neighbouring property to determine what level of contribution they would pay towards the upgrade of the entranceway.
THAT roading staff meet with Mrs Western and the owner of the neighbouring property to seek a contribution towards the construction of their entranceways, and
THAT the replacement of the footpaths adjoining the entranceways be funded from the footpath replacement programme, and
THAT the balance be funded from the Plains Unallocated Fund.
PLWC13/09 Leonard/Harris CARRIED
The meeting closed at 10.25am.
G R Leonard
9 April 2013