Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 MAY 2012 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd and A A Tubman
Messrs S B Fabish (Community Services Manager), G Thomsen (Roading Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.
WWC12/32 Shepherd/Tubman CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 April 2012 are confirmed and are a true and correct record.
WWC12/33 Tubman/Carmine CARRIED
MATTERS ARISING FROM THE MINUTES
Gilmore Lake Reserve Renewals – Miners Commemoration Area
The Community Services advised that staff is meeting at the site with Sue Baker-Wilson of the Waihi Heritage Vision Group to review the planting plan for this area.
Victoria Park Car Park Renewal
Following on from the suggestion that the car park surface be constructed in Gobi blocks, it has now been recommended that the area be sealed as it would be approximately a third of the cost of Gobi blocks. The members were in agreement of this change.
Morgan Park Rugby League – Shared Use of Field
The Community Services Manager advised that a ‘Memorandum of Understanding’ has been sent out to the all the sporting codes to reach agreement on the terms and conditions of their shared use of the Morgan Park field.
Waihi Ward Non Subsidised Roading Project Review
The members questioned the review of seal extension and kerb and channel projects proposed for Waihi by the Roading Manager at the previous meeting.
The Committee assessed the priority of these projects with the Roading Manager as follows:
THAT a full seal be applied to Pukewera Road – 507 to 1500m, and
THAT a dust coat seal of Samson Road from 0 to 240m be approved subject to the review of costs by Roading Manager.
WWC12/34 Tubman/Carmine CARRIED
Kerb and Channel
THAT funding from the deferral of Seddon Slip Road kerb and channel estimated at $60,000 be used to fund the following projects, and
THAT New Kerb and Channel on the eastern side of Martin Road between Walker and Mackay Street, and
THAT new kerb and channel on the western side of Mueller Street between Wilson and Tauranga Road be prepared for construction subject to subsidised funding being available.
WWC12/35 Shepherd/McLean CARRIED
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
The report advised that the balance of the Waihi Ward Discretionary Fund is $3,592.50.
THAT the Community Development monthly report be received.
WWC12/36 Tubman/Shepherd CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC12/37 Carmine/McLean CARRIED
Pohutukawa Reserve - Upgrade
The Community Services Manager requested that the upgrade project of Pohutukawa Reserve be deferred until the next financial year due to further consultation being required with adjoining property owners.
THAT the Ward approves to defer the Pohutukawa Reserve upgrade project to the next financial year.
WWC12/38 Shepherd/Tubman CARRIED
Waihi Cemetery Internal Signage
The Community Service Manager invited the members to join staff in taking a trip to the Te Aroha cemetery to view what the Matamata-Piako District Council have undertaken with internal signage.
Waihi Town Entrance Signage Renewals
The Community Services Manager invited the Ward Councillors to meet with staff in reviewing the town entrance signage.
Waihi CBD Additional Christmas Lighting (894312 & 895110)
The prices for installing neon flex lights on the light poles were presented. The supplier has included the Main Street poles and side streets. Inclusive to this price, the supplier has made provision for lights to be placed on both sides of the poles so they may be seen from either end of the main street.
The cost of lighting 14 poles in the middle of the main street on both sides of the poles would be approx. $14,445.
THAT it be approved that the middle main street poles have red lighting installed on both sides of the pole at a cost of $14,000, and
THAT the cost of the lighting be funded from the Community Facilities and Recreational Development Fund.
WWC12/39 Carmine/McLean CARRIED
District Reserves and Facilities Inspections
The Community Services Manager proposed that a six monthly inspection of Community Services parks and facilities across the Ward is implemented with Councillors. The objective is to undertake site visits to keep Councillors informed of current issues, look at completed capital and renewal works, and seek direction on specific matters with regards to the Community Services portfolio. The first of these inspections shall be scheduled shortly with Councillors.
Councillors supported this initiative.
Hauraki Districts New Signage Policy
The Community Services team, in partnership with Strategic Planning team, wish to begin the process of developing a Hauraki District Council Signage Strategy.
The Community Services Manager advised he will be leading this Project Team which will consist of staff and a member from each Ward.
The aim of this project is to identify the different purposes for signage and to develop guidelines that will allow Council to present a consistent, professional and recognisable face to our facilities and sites.
THAT Cr Carmine is appointed to join a working party consisting of Community Services staff and a member from both the Paeroa and Plains Wards for the review and development of Councils new signage policy.
WWC12/40 Shepherd/McLean CARRIED
CHIEF EXECUTIVE REPORT
WAIHI WARD APPOINTMENTS TO THE WAIHI COMMUNITY FORUM
At the Council meeting on the 26 April 2012 the Council resolved to form the Waihi Community Forum that is part of the governance structure for Newmont Waihi Gold’s Property and Community Investments Policy.
The Council resolved that the forum consists of 9 members as follows:
- 4 representatives from the area that the PCIP covers (PCIP Area Representatives) and the Martha Top Up area
- 1 representative from the Waihi Ward but located outside the area covered by the PCIP) and the Martha Top Up Area (General Waihi Community Representative)
- 2 Hauraki District Council Representatives (HDC Representatives)
- 2 Newmont Waihi Gold Representatives (NWG Representatives)
The Council did not make a decision of whom the Hauraki District Council Representatives would be and requested that the Waihi Ward report back to Council with the names of the two Waihi Ward Committee members that will represent the Council on the forum.
The Chairperson requested the Committee considered appointee/s to the Waihi Community Forum.
THAT the Waihi Ward Chairperson and the Waihi Ward Deputy Chairperson be appointed as members of the Waihi Community Forum.
WWC12/41 Carmine/Tubman CARRIED
POSSIBLE HASZARD STREET-SEDDON STREET SERVICE PLAN CONCEPT PLAN (896065)
The Chairperson requested that the matter be considered to allow discussion on a possible service lane between Hazsard Street and Seddon Street. A copy of the concept plan was presented.
Council staff originally looked at the possibility of constructing a service lane in this location when the original concept plans for the Discovery Centre were prepared. However, one of the effected landowners indicated they would want payment for the purchase of their land to allow for this to occur and the Discovery Centre development was put on hold so no further work was undertaken.
The members were invited to comment on the concept plan and indicate if they supported that a service lane be developed to the rear of the retail properties at the location.
THAT the proposal to construct a service lane at the rear of the retail properties located between Haszard Street and the proposed discovery centre parallel with Seddon street be supported ‘in principle’.
WWC12/42 Tubman/Shepherd CARRIED
The meeting closed at 4.10pm.
S G Baker
12 June 2012