Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 MAY 2011 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
There were no apologies.
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for Financial Assistance: Waihi College Year 10 Youth Team
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the funds sought in support of the fundraiser were required before the event date 26 May which is before the next meeting of the Ward Committee.
WWC11/21 Tubman/McLean CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 12 April 2011 are confirmed and are a true and correct record.
WWC11/22 Carmine/Shepherd CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC11/23 Tubman/McLean CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Zoe Hughes 
Zoe Hughes is a 16 year old student at Waihi College who has been nominated for a place on the "Spirit of Adventure". The topsail schooner Spirit of Adventure, gifted to the nation by Lou Fisher is used as a unique environment for youth development, where the focus of learning for the trainees is on team-work and developing skills of communication, self-reliance, self-discipline, self-esteem, resilience, confidence and leadership. Learning to sail a tall ship is a means to an end, rather than an end in itself. The Spirit of Adventure Trust was established to provide the youth of New Zealand with access to this character development programme conducted in a maritime environment.
Zoe is currently fundraising for the voyage fees of $1800 and would appreciate any contribution to this opportunity.
THAT the letter from Zoe Hughes be received, and
THAT $250.00 is granted to Zoe Hughes in support of her participation on the Spirit of Adventure.
WWC11/24 Shepherd/McLean CARRIED
LATE ITEMS OF BUSINESS
REQUEST FOR FINANCIAL ASISSTANCE
Waihi College Year 10 Youth Team 
A request from students belonging to the Waihi College Year 10 Youth Team was presented seeking support of $200.00 from the Ward Committee to help fund a Sports Day sausage sizzle to raise funds in support of youth affected by the Christchurch earthquake. The funds raised will be forwarded to the Youth Council.
The Committee commended the students for their initiative in helping support other youth in need in other parts of NZ.
THAT the request be received, and
THAT $200.00 is granted to the Waihi College Year 10 Youth Team in support of their fundraiser for youth affected by the Christchurch earthquake.
WWC11/25 Carmine/McLean CARRIED
Memorial Hall - Purchase of Replacement Crockery
The Community Facilities Manager provided a number of prices to replace the mixture of old and damaged crockery in the hall kitchen.
THAT a ‘100’ place crockery setting be purchased by the Community Facilities Manager.
WWC11/26 Carmine/McLean CARRIED
PARKS AND RESERVES
Oak Trees – Clarke Street 
At the meeting of 12 April, a letter was received from a resident of Clarke Street complaining about the large amount of tree fall from a number of large Oak trees in Clarke Street and damage they are causing to the road and footpath.
The Parks and Reserves Manager was requested to seek an arborists opinion on whether it was viable to prune the trees and at what cost. An arborist has now examined the trees and has suggested that these trees will always be expensive to maintain because of their proximity to the road, kerb and houses. An email from the arborist was attached outlining his advice/recommendations to the Ward.
Staff requested the members consider whether the trees should remain and receive ongoing maintenance or be removed.
THAT the Oak trees in Clarke Street be removed.
WWC11/27 Tubman/Shepherd CARRIED
Waihi Town Centre Gardens
During the week prior to Easter, the central business area footpaths where washed and cleaned in Waihi. The areas that were washed are from School Lane on Seddon Street to Mueller Ave and from the roundabout at Rosemont Road to the intersection corner at Kenny Street.
It was advised that the previous wash was completed in late 2007; this recent clean can be considered overdue. A number of service requests were made to Council in regards to pavement cleaning and the presentation of the community streetscape.
The cost to have this work completed is $6,800 and is completed by Councils Construction and Maintenance Department.
Two identical cleans are scheduled for the next financial year, and have been provided for in the operating budget.
Staff believed that this is an inappropriate level of care to keep the streetscape presentable, and requested the Ward Committees opinion as to whether more street cleans were required.
After consideration, it was agreed that the footpaths required a more regular cleaning regime to keep them up to a reasonable standard. It was therefore agreed that two cleans per year be undertaken to the central business area footpaths.
Gilmour Lake Reserve – Naming Sign & Walkway
Staff have been asked to install a sign at the entrance to Gilmour Lake Reserve. Staff suggested a timber style that is similar to the Karangahake Reserve sign be sited at the front of the reserve adjacent to the entrance garden on Gilmour Street. The funding for the sign can come from the Waihi Community Recreational Facilities Development Fund.
THAT a timber sign similar to the Karangahake Reserve sign be sited at the front of the reserve, and
THAT the sign be mounted on the plinth of the sculpture on either side of the entrance.
WWC11/28 Carmine/Shepherd CARRIED
Waihi Heritage Vision - Waihi Cemetery
In March of this year, the Waihi Heritage Vision wrote to Council stating that they would like to install interpretation panels in the Waihi Cemetery which carry the stories of times past.
The Ward Committee advised the group at that time that there was a Conservation Plan and a Signage Strategy Plan (in keeping with Council’s Communications Strategy) still to be developed. However, the offer was given to the group that when they had developed the format of their signs that they could come back to the Ward committee to discuss the matter of sign suitability and placement.
In the week past, the Parks & Reserves Manager along with Councillor Carmine met with the Group (Kit Wilson & Sue Baker-Wilson) at the Cemetery to discuss the proposal they have developed.
The member’s support of the proposal was requested.
THAT the Ward Committee supports ‘in principle’ the Waihi Heritage Vision Groups’ proposal to install interpretation panels in the Waihi Cemetery.
WWC11/29 Shepherd/McLean CARRIED
A report from the District Engineer was presented which described the survey work carried out to assist in the re-levelling of the Waihi bowling greens and an indication of the cost. An estimate was also provided of the volume of fill required to carry out the re-levelling.
THAT the report be received, and
THAT it be noted that the estimated cost of re-levelling the western green is $935.00 for the material only to bring it back to playing standard, and
THAT it be noted that the re-levelling of the eastern green will not be undertaken at present, and
THAT a source of funding for the work is still to be identified from the Community Services budget, and
THAT issue of the drawings to the greenkeeper be approved, and
THAT Community Services liaise with the greenkeeper in the execution of the project.
WWC11/30 Shepherd/McLean CARRIED
The meeting closed at 4.07pm.
S G Baker
14 June 2011