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Plains Ward Committee


MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 MAY 2014 COMMENCING AT 9.00 AM

PRESENT
Crs G R Leonard (Chairperson), G A Harris, B A Gordon, D H Swales and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), J McIver (Community Development Officer), K D Thompson (District Engineer), A de Laborde (Technical Services Manager/Hauraki Rail Trail Project Manager) and Ms C Black (Council Secretary)


APOLOGIES

There were no apologies.


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance - Kaiaua Community Library

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of the Ward before the next meeting.

PLWC14/15 Harris/Gordon CARRIED


CONFIRMATION OF MINUTES


MEETING HELD ON TUESDAY 11 MARCH 2014 (1182179)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 11 March 2014 are confirmed and are a true and correct record.

PLWC14/16 Harris/Tregidga CARRIED


MATTERS ARISING FROM THE MINUTES

Presentation to Council by WRC – Farm Effluent Disposal Systems

Cr Gordon advised that a representative from the Waikato Regional Council will be formally addressing Council on the subject of dairy farm effluent storage in the near future.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (1186692) (29 KB) Adobe Acrobat PDF document 

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC14/17 Harris/Swales CARRIED


LATE ITEMS OF BUSINESS

Request for Financial Assistance - Kaiaua Community Library (1194603)

A request has been received from a member of the Kaiaua community library seeking funding assistance in support of operational expenses for the library.

RESOLVED

THAT $500.00 is granted from the Plains Ward Discretionary Fund to the Kaiaua Community Library in support of operating expenses.

PLWC14/18 Swales/Harris CARRIED


Hugh Hayward Domain – Drainage Lines

Due to the exceptionally dry summer there has been severe shrinkage of the soil over the drainage lines on the soccer fields and around the concrete cricket wicket. These were remedied by the installation of screened soil as both fields were unplayable after summer.

Last month the Domain hosted a rugby tournament and the No. 2 rugby field was deemed to be unplayable by the referees so this field will require renovation as well.

The cost of remedial work for the soccer field, cricket wicket and drainage lines through the running track was approx $6,000.

Discussion was held on the Plains Ward Tour with regards to funding this essential work. It was considered that the Plains Discretionary Fund may be a suitable source for this funding.

It was agreed that it be recommended to Council that the cost of the additional turf works be funded from the operational budget as the Hugh Hayward Domain is a district funded facility.

RESOLVED

THAT Ward Committee recommends to Council that the cost of the additional turf works be funded from the operational budget as the Hugh Hayward Domain is a district funded facility.

PLWC14/19 Swales/Harris CARRIED


COMMUNITY POLICING UPDATE

Snr. Constable Andrew McCowatt was in attendance to liaise on community policing matters.

Key points:

  • Unsafe housing – Police raised a concern regarding safety issues relating to poor wiring in a dwelling in Patetonga which is being investigated.
  • Speed of trucks travelling along SH2 through Ngatea and exceeding 90km per hour on state highway is an ongoing issue.
  • Slight increase in nuisance offending over holiday period.


NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (1196320) (20 KB) Adobe Acrobat PDF document

Minutes of the Ngatea Hall and Domain Management Committee meeting held on 6 March 2014 are attached for the information of the Committee.

RESOLVED

THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on 6 March 2014 be received and the recommendations contained therein, adopted.

PLWC14/20 Leonard/Harris CARRIED


NETWORK SERVICES

PLAINS WARD ROADING REPORT - APRIL 2014 (1208207, 1208152) (132 KB) Adobe Acrobat PDF document

The District Engineer and Roading Manager have reported on roading matters within the Plains Ward for consideration.

Kerepehi Town Road footpath renewal between McGowan Ave and Fernleigh Street

The Ward confirmed its preference to renew the section of footpath on Kerepehi Town Road between McGowan Avenue and Fernleigh Street during its Ward Tour earlier this year. This work will leave the stage 2 section to the east of McGowan Ave until the next financial year

Budget Implications.

The estimated cost for this work is $18,000. The Footpath Replacement budget can fund $5,000 with the residual amount of $13,000 being funded from the Plains Other Works budget leaving $15,000 in that budget.

Designated Crossing Point Hayward Road

The Ngatea Playcentre has provided a written application for a formal crossing point on Hayward Road.

The members supported the application that a formal crossing point be constructed and requested staff further investigates options and reports back to the Ward on these.

RESOLVED

THAT the report be received, and

THAT the Kerepehi Town Road footpath renewal between McGowan Ave and Fernleigh Street is progressed to construction at the earliest opportunity, and

THAT funding of $5,000 comes from the Footpath Replacement Fund and $13,000 from the Plains Ward Unallocated Fund.

PLWC14/21 Gordon/Harris CARRIED


TECHNICAL SERVICES

HAURAKI RAIL TRAIL: KAIAUA TO KOPU: MONTHLY REPORT MAY 2014 (1209086) (289 KB) Adobe Acrobat PDF document

The Project Manager, Hauraki Rail Trail/Technical Services Manager provided a report updating the members on the progress of the Kaiaua to Kopu section of the Hauraki Rail Trail Project.

RESOLVED

THAT the report be received.

PLWC14/22 Swales/Harris CARRIED


REPORT TO WARD COMMITTEES ABOUT THE FREEDOM CAMPING BYLAW AND COUNCIL’S 2006 RESERVE MANAGEMENT PLANS (1188454) (27 KB) Adobe Acrobat PDF document 

The Community Services Manager reported on the Freedom Camping Bylaw and Council’s 2006 Reserve Management Plans for the member’s consideration.

RESOLVED

THAT the report be received.

PLWC14/23 Swales/Harris CARRIED


Key points reported on:


The meeting closed at 10.45am.


 

CONFIRMED


 

G R Leonard

Chairperson


10 June 2014