Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 MAY 2013 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon (Deputy Mayor), D E Challis and G A Harris
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), D Fielden (Economic Development Project Officer), C Hale (Economic Development Officer) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor be received and sustained.
PLWC13/15 Gordon/Challis CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Economic Development Report: Strategic Direction
The item was not on the agenda because the item was omitted from the agenda at the time of the deadline.
Discussion on the item could not be delayed because the presentation had been postponed the month earlier and was requested for the next meeting.
PLWC13/16 Leonard/Harris CARRIED
COMMUNITY POLICING UPDATE
NZ Police were unavailable.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 9 April 2013 are confirmed and are a true and correct record.
PLWC13/17 Leonard/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Letters to Recipients of Grants
The Chairperson requested that the Community Development Officer send out letters to recipients in the name of the Chairperson and not himself. The Community Services Manager will review this process.
The Community Development Officer’s monthly report was available for the Committee’s consideration.
There were no requests for financial assistance. The balance of funds in the Ward Discretionary Fund as at the 14th of May 2013 is $934.87.
THAT the Community Development monthly report be received.
PLWC13/18 Gordon/Harris CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC13/19 Harris/Challis CARRIED
A member had received comment from the public concerned about the state of the floor in the toilet of the Kerepehi Hall which is in need of repair. The Community Services Manager will follow up this matter with the Community Services Facilities and Administration Manager.
THAT a letter be sent to the Kerepehi Hall and Domain Committee requesting that the floor in the toilet of the hall be repaired, and
THAT the letter be signed by the Ward Committee Chairperson.
PLWC13/20 Gordon/Harris CARRIED
Rays Rest - Roads
The roads around Rays Rest were topped up with some of the shell that was extracted from the Taramarie Stream when they cleared the outlet. An investigation is currently being undertaken on where the excess shell can be stored so it can be utilised on the cycleway.
The members in considering the matter requested that it would be beneficial if the Hauraki Rail Trail Trust members were invited to speak with the Ward members to update them on the development of the trail affecting Kaiaua.
THAT the Ward Committee invite the Hauraki Rail Trail Trust member/s to the Ward meeting in June asking that they update them on the development of the Kaiaua leg of the rail trail specifically effecting Kaiaua.
PLWC13/21 Leonard/Harris CARRIED
Hugh Hayward Domain – Lights
The lights have been installed on the roof of the grandstand at the Domain to illuminate the No. 1 playing field for night training.
A member asked who is being charged for this lighting. The Community Services Manager advised that the charge is part of the grandstand charge.
A member inquired about the status of installation of surveillance cameras in the Domain. The Community Services Manager advised he will follow this matter up with Corporate Services staff.
Minutes of the Ngatea Hall and Domain Management Committee meeting held on Thursday 28 February 2013 were available for the information of the Committee.
THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on Thursday 28 February 2013 be received.
PLWC13/22 Leonard/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Power – Ngatea Domain Users
The Sports Co-ordinator – Sport Waikato had asked at the Hall and Domain meeting that investigations be undertaken into whether some savings could be made by rationalising the power charges.
It was agreed that Cr Gill Leonard follow up this matter with domain users, and ask that each group supply a copy of a recent power account that relates to their sport. Cr Gill Leonard will raise this matter when she attends the Ngatea Hall and Domain Committee meeting on Thursday, 16th May.
The District Engineer reported on a roading matter in the Plains Ward for the consideration of the Committee.
THAT the report be received.
PLWC13/23 Gordon/Harris CARRIED
New Footpath Kaiaua School to Whakatiwai Settlement
The District Engineer presented a request from the Kaiaua Citizens and Ratepayers Associations Incorporate (KCRAI) asking Council to consider installing a new footpath linking the Kaiaua School to the Whakatiwai Settlement; and electronic signage to increase driver awareness of the school.
Some of the students from Kaiaua walk to and from school each day using the roadside of the East Coast road. This journey is not easy due to the narrow road verge width on both sides of East Coast Road.
A discussion was held whether the installation of a new footpath was necessary. The members considered that a better option may be to install a 50km sign which would slow traffic down and increase driver awareness that school children are using the roadside which would also be more cost effective than installing a new footpath.
THAT an investigation be undertaken by staff into the most appropriate signage for the location before any decision is made on the installation of a new footpath.
PLWC13/24 Leonard/Harris CARRIED
LATE ITEMS OF BUSINESS
PRESENTATION: ECONOMIC DEVELOPMENT STRATEGIC DIRECTION
HDC Economic Development Officers, David Fielden and Chris Hale spoke on Councils Economic Development Strategic Direction and presented (doc. #1037900) "Five Pillars of Economic Development".
The officers also updated the members on economic development in the Plains area and of businesses wanting to establish in the area.
The meeting closed at 10.15am.
G R Leonard
11 June 2013