Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 NOVEMBER 2011 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, H T Shepherd and A A Tubman
Messrs S Fabish (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga and Cr M P McLean be received and sustained.
WWC11/65 Shepherd/Carmine CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for Financial Assistance: Go Waihi
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because consideration of the request was required before the next meeting of the Ward Committee.
WWC11/66 Tubman/Shepherd CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 October 2011 are confirmed and are a true and correct record.
WWC11/67 Tubman/Carmine CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC11/68 Carmine/Shepherd CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Thames Music Group Inc 
The Secretary for the group writes seeking sponsorship from Council for a "sing in" event to be held in Thames on the 24 March 2012. The writer advises that half of their members are from the Hauraki District with the soprano soloist and rehearsal accompanist being from Waihi and the rehearsal conductor being from Paeroa.
The writer has provided a budget and seeks a grant of $600.00
THAT the letter from Thames Music Group Inc be received, and
THAT $100.00 is granted to the Thames Music Group Inc., from the Waihi Ward Discretionary Fund, and
THAT in the reply to the group it be suggested that they consider performing at some time in the Hauraki District.
WWC11/69 Shepherd/Tubman CARRIED
Goldfields Railway Inc. [821602, 821603, 821604]
The President of the society writes advising that they have adopted a strategic business plan (copy attached) that highlights their aims and objectives along with a direction for the future. The writer considers Goldfields Railway as an asset of the community and seeks the Ward’s support to Council so that they can proceed with its strategic direction.
Mr Kerry Single, President of the group was in attendance.
The Chairperson advised Mr Single that Council are very supportive of the Goldfields Railway operation and the work that Goldfields volunteers undertake to preserve the unique Rail Heritage that exists in the Waihi and Waikino environs. The Waihi Ward Committee are not in a position of funding administration costs for organisations in the District but have in the past supported Goldfields with the building of the Railway shed, the underwriting of the repairs to the Queens Head over bridge and more recently a loan to support the first stage of the track rebuild work undertaken in 2010/11.
The Committee understands that Goldfields need to move forward and that a sound business plan is the first step.
The Committee wished the group well and congratulated them on the progress they have made in developing the railway into a great tourist attraction in Waihi.
THAT the Ward Committee advise Goldfields Railway that they cannot grant funding in support of administration costs of an organisation, and
THAT the Ward Committee supports the Goldfields Railway and look forward to working with the group on future projects.
WWC11/70 Carmine/Shepherd CARRIED
Insulation of Pensioner Units
The Community Facilities Manager advised that in April 2011, she applied for funding under the Government EECA insulation programme for a subsidy to insulate all of the pensioner units. The program entitles Council to a 60% subsidy for insulation of the pensioner units.
As part of this application, all the pensioner units were inspected by a nominated service provider to see what was required to bring the insulation of the units up to an acceptable standard and to provide a cost to do this project. Last week Council was finally given approval by EECA to go ahead with the insulation. The 40% contribution by Council will come out of the renewal budget.
The feedback from other Councils that have completed this project has been very positive and provides an overall increase in winter temperatures inside the units.
Waihi Swimming Pool
The refurbishment and repainting of the Waihi Pool was budgeted in the 2011-12 Annual Plan with $13,000 allocated to complete this job, and an additional $15,000 allocated to provide some additional seating and shade for the facility.
This is the first re-paint that the pool has had under the management of Hauraki District Council. Staff underestimated the preparation work that was required to complete this job with the removal of the old layers of paint a significant undertaking.
Final and complete costs of the pool painting and refurbishment are yet to be finalised, but staff are aware that the budget provided for the painting will be insufficient. Staff will report back to the Ward with funding options once this is completed.
Waihi Town Centre – Xmas Lighting
The 2011-12 Annual Plan has a budget of $20,000 dollars to provide Christmas lighting for the main street of Waihi. Establishing multiple power outlets down the main street to enable the trees on Seddon Street to be illuminated has been one of challenges of this project.
Councillor Baker suggested that the Periodic Detention workers may be able assist with putting up the lights. The Parks and Reserves Manager will make enquiries as to the practicality of this.
Whiritoa – Beach Care
The Parks & Reserves Manager has met with local residents at Whiritoa to discuss plans from Waikato Regional Council requesting approval for another walkway to the beach catering exclusively for foot traffic to the beach. The current main access that is beside the Surf Club has become busier over time with vehicle traffic from the Surf Club and any boat launching activities to the beach.
The new walkway location is approximately 60 metres south of the play ground adjacent to the Surf Club. Staff and locals have also identified an area of dune that has been planted with flowering plants. These will be replaced with natives that will better contribute towards dune stability. The replanting shall be completed prior to Christmas.
After further discussion, it was agreed that any staff member meeting with residents over future beach care work at Whiritoa contact Councillor Shepherd (Ward Representative) or Cr Baker (Ward Chairperson) so that one or other can be in attendance. It is important that the Councillors are well informed of these community projects.
Pohutukawa Reserve Whiritoa
Staff has received initial feedback from Landscape Designers and shall meet with Councillors to finalise concept drawings for the reserve. Once this meeting has been completed, the formation of any access over or through the reserve may be finalised.
The Community Development Officer presented a report regarding correspondence received from the Waihi Art Centre and Museum Association Inc. proposing that funding assistance be considered via the Long Term Plan process towards the recruitment of a part-time qualified archivist for the museums within the district.
The role of the archivist for the district would include:
- standardise recording of historical treasures
- formulate and implement storage of artefacts’ plans
- process research requests
- train volunteers, and
- manages repository committee and makes recommendations regarding appointments
It was suggested that the ‘implications’ of the proposal need to be further investigated at this stage before any further consideration is given to funding support.
THAT the report be received, and
THAT the proposal to the Long Term Plan from Waihi Arts Centre and Museum Association Inc be received, and
THAT the implications of the proposal be investigated.
WWC11/71 Carmine/Shepherd CARRIED
LATE ITEMS OF BUSINESS
Request for Financial Assistance - Go Waihi (826247)
The Chairperson presented a letter from the Co-ordinator of Go Waihi which sought an increase of funding from $91,000 to $110,000 per annum to be considered for inclusion in the Long Term Plan.
The additional funding would cover the costs of the following:
Christmas/Easter Festive Flags $9,000 per set
Signage for events at town entrances and banners – replace and upkeep $5,000
Waihi promotion of town and events – advertising and promotion $5,000 annually
Website maintenance and upgrades $2,000 annually
Accounting and auditing $1,500 annually
It was agreed that the request be considered as a submission to the Long Term Plan.
THAT the correspondence received, and
THAT the request be considered as a submission for inclusion in the Long Term Plan.
WWC11/72 Carmine/Shepherd CARRIED
The meeting closed at 3.10pm.
S G Baker
7 December 2011