Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 NOVEMBER 2011 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis and G A Harris
Messrs S Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.
PLWC11/44 Gordon/Harris CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 11 October 2011 are confirmed and are a true and correct record.
PLWC11/45 Challis/Gordon CARRIED
MATTERS ARISING FROM THE MINUTES
Ngatea Tables Usage – Hauraki Plains College
Cr Leonard advised she has met with the school and will oversee the College borrowing the tables for their Senior Graduation function to be held on 1st December 2011.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC11/46 Harris/Challis CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Thames Music Group Inc 
The Secretary for the group writes seeking sponsorship from Council for a "sing in" event to be held in Thames on the 24 March 2012. The writer advises that half of their members are from the Hauraki District with the soprano soloist and rehearsal accompanist being from Waihi and the rehearsal conductor being from Paeroa.
The writer has provided a budget and seeks a grant of $600.00
THAT the report be received, and
THAT the letter from Thames Music Group Inc be received, and
THAT the Plains Ward Committee grants $100.00 towards the Thames Music Group Inc., and
THAT in the reply to the group it be suggested that they consider performing at some time in the Hauraki District.
PLWC11/47 Leonard/Gordon CARRIED
Letters of Appreciation: Ngatea Lion’s Club and Turua Women’s Division
The Community Development Officer advised that a letter of thanks had been received from the Ngatea Lion’s Club for the Ward’s support towards hall hire and from the Turua Women’s Division for the playground.
Hugh Hayward Domain – New Toilet in Pioneer Park
The Community Facilities Manager advised that she has met with an additional toilet supplier ‘Novaloo’ to look at another modular toilet option in addition to the Exeloo.
Painting of the toilet block is to commence this week but the colour needs to be decided. It was suggested by the Community Services Manager that all Council public toilets be painted in a uniform colour scheme throughout the district as this would help identify them as Council owned facilities.
Cr Leonard agreed she will meet with the Community Facilities Manager to discuss colour options this week.
Ngatea Hall Kitchen Upgrade
Staff advised that the planned kitchen upgrade is still being evaluated. Councillor Leonard is to meet with the Community Facilities Manager to finalise designs to allow the project to commence.
Insulation of Pensioner Units
For the member’s information, the Community Facilities Manager advised that in April 2011 the Community Facilities Manager applied for funding under the Government EECA insulation programme for a subsidy to insulate all of the pensioner units. The program entitles Council to a 60% subsidy for insulation of the pensioner units.
As part of this application, all the pensioner units were inspected by a nominated service provider to see what was required to bring the insulation of the units up to an acceptable standard and to provide a cost to do this project. Last week Council was finally given approval by EECA to go ahead with the insulation. The 40% contribution by Council will come out of the Pensioner Housing renewal budget.
The feedback from other Councils that have completed this project has been very positive and provides an overall increase in winter temperatures inside the units.
CAPITAL WORKS SUMMARY
Staff advised that the small pool has been repainted and the pool water line has been tiled. This has made a significant difference in the pools appearance. Additional maintenance work repairing leaking pipes has been completed. This remedial work at the pool will help with the operation of the pool this season.
PARKS AND RESERVES
Turua Playground and Jetty
The Turua Jetty was subjected to graffiti again during the month. This has now been removed.
Bakers Engineering (Turua) is still obtaining the last of the prices for the Turua Jetty maintenance project. Cr Gordon requested Parks and Reserves staff follow up with the prices for the work required.
The new playground has had some drainage problems; a sump has been installed with locals connecting nova-flo piping into the sump which will alleviate this problem.
Plaques to commemorate the Turua playground installation and the community’s participation in this project have been delivered to Council and will be installed in the coming month. Cr Leonard requested staff look at combining the plaque installation at the Turua playground with the plaque installations at Pioneer Park at the same time.
Ngatea – Main Street Gardens
Information sent back to Council from the Community with regards to people’s suggestions for the Main Street gardens were reviewed with the help of an expert Horticulturalist. The ideas were amalgamated to gain a final solution that would represent the communities input, balanced with functionality and species that will survive the rigors of this environment.
Staff advised that the concept is to retain the current Melia trees. Where existing Melia trees have been removed, ‘Gleditsia’s’ will be planted. At the base of these trees, ‘Loropetalum’ (red foliage and flowers) will be planted with ‘Teucrium’ (silver foliage with blue flowers) in alternate planter boxes through the Main Street.
At each pedestrian crossing ‘Teucrium’ will be planted on the edge of the footpath, and ‘Star Jasmine’ Trachelospermum will be planted in the rest of the area which has a great scent that will be nice in higher pedestrian areas.
Final design will come to the Ward Committee next month, planting will commence next year. The Community Services Manager suggested Councillors do a walk along the main street of Ngatea to look at design to review design options. A date is to be confirmed.
Cr Gordon asked if the $5,000 shown in capital projects summary budget is for the upgrading of the structural work as well as the planting. The advice was that this figure was for capital work only.
The Community Facilities and Operations Manager stated that there is $15,000 over three years plus the annual amount put aside for replanting.
Cr Gordon asked if staff is replacing all the plants, and if so, can people who donated plants previously have them returned. He also expressed his dissatisfaction with the poor standard of maintenance of the main street gardens.
The Community Services Manager advised that staff are presently reviewing the process of maintenance schedules for our district gardens to ensure that our gardens are maintained to the desired standard.
Hugh Hayward Domain Cricket
The cricket pitch surrounding area at Hugh Hayward Domain is now managed and maintained by the local cricketers who have helped get it to a standard that can be played on. Staff is thankful for the Plains Cricket community’s input with this.
Cr Gordon suggested the Ward Committee send a letter of appreciation to the Junior Cricket Club for the work they have carried out to the cricket pitch.
The Community Facilities and Operations Manager was asked to follow up with the turf standard requirements for all district sports fields.
THAT a letter be written to Cricket Club thanking them for the work they have completed to the cricket field.
PLWC11/48 Gordon/Leonard CARRIED
Rays Rest has been mown, and a contingent of mobile home owners have picked up drift wood off the beach and stacked it in bags beside the BBQ’s. This area is looking a lot more presentable.
Kaiaua Bowling Club
The Parks & Reserves Manager has reviewed tenders received for the filling of the Kaiaua Bowling Club asphalt surface. The total cost of the job, including replanting trees and installing a fence along the drain on the southern boundary is approx $19,000. The Club is willing to carry out some of the work that may reduce the cost; fencing being one area that the Club has indicated that they will be able to contribute to.
The club members wish to start this work as soon as possible. Discussion was held with regards to the funding of this work.
It was noted that the contractor who has undertaken the work has not been paid.
Cr Gordon asked that financial information regarding funding options for the payment of these works be investigated and reported back to the Ward Committee
The Community Services Manager advised he will investigate the funding for this project to see what funds the community has to put towards it and requested the Community Facilities and Operations Manager email this information to the Committee members when it is at hand.
THAT the Plains Ward pay the balance of the Contractors bill immediately, and
THAT staff come back with funding options related to the upgrade of the Bowling Green prior to the next Ward meeting.
PLWC11/49 Gordon/Harris CARRIED
The District Engineer presented the findings of the post construction review of the Turua Pedestrian Refuge.
Cr Challis spoke of the feedback he had received from the Turua community at their recently held meeting.
The District Engineer advised that the meeting outcome was that the refuge is supported for its usage, traffic calming and road safety benefits but that the road should be straightened to its previous alignment. Construction drawings will be developed to allow the additional work to be priced, considered and approved.
It was therefore recommended that the central median be removed and alignment restored to the south bound lane, and that design and funding options for the remaining actions be investigated and further reported upon.
THAT the report be received, and
THAT the central median be removed and the alignment of the south bound lane be restored immediately, and
THAT the design and funding options for the remaining actions be investigated and further reported upon, and
THAT a corridor review of Hauraki Road be undertaken.
PLWC11/50 Challis/Harris CARRIED
A report from the District Engineer was presented which summarised the matters raised at the public meeting held at Kaiaua on 24 October 2011 for further consideration and possible inclusion in the Long Term Plan 2012/22.
THAT the report on the Kaiaua Public Meeting (Appendix A) be received, and
THAT the minutes of the Kaiaua Community Meeting (Appendix B) be received, and
THAT the Plains Ward Committee considers the actions arising from the meeting as noted.
PLWC11/51 Leonard/Gordon CARRIED
The Committee and staff reviewed the actions raised from the meeting and prioritised them as follows:
Kaiaua Meeting Notes: Priority of Projects; 1- strongest, 2 - medium, 3 - weakest or N/A
Blackwater Dump Station
Exposed landfill/ endangered flower species
Wastewater plant/ septic tanks
Stream Clearing and Waterway dredging - Boat ramp
Bollards at Rays Rest
Bridge approaches - transition to bridge deck
Wish list - wharf, footpath north of school
Gates to Domain
Fire Station- flood prone
Water table issue/ponding
Regional Council catchment - info
Bins at collection points
Fencing of waterways
Bowling green makeover
Understanding of rates
The meeting closed at 11.15am.
G R Leonard
7 December 2011