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Hauraki District Council
Western Plains Drainage District


MINUTES OF A MEETING OF THE WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE HELD IN THE DISTRICT ENGINEERS OFFICE, WILLIAM STREET, PAEROA ON TUESDAY 24 NOVEMBER 2009 COMMENCING AT 10.30 AM


PRESENT
Messrs R G Hicks (Chairperson), D E Challis, D H Swales, G J Speedy, R D Young and Cr G A Harris (in the Chair from 11.50am)

IN ATTENDANCE
Mr ID McLeod (Drainage Manager), Mr B Stephens (Drainage Overseer) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of B A Carter, P Paterson and B Pirie be received and sustained.

WPDD09/51 Harris/Swales CARRIED


LATE ITEMS

There were no late items.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 27 OCTOBER 2009


RECOMMENDATION

THAT the minutes of the meeting of the Western Plains Drainage District Committee held on Tuesday 27 October 2009 be taken as read and confirmed.

WPDD09/52 Speedy/Young CARRIED


MATTERS ARISING FROM THE MINUTES


Member Representation – Area 1

The Chairperson introduced Mr Don Swales from Miranda/Kaiaua who has agreed to stand in for Darryl Cox in his absence.

RESOLVED

THAT Mr Don Swales be co-opted to represent Area 1 of the Western Plains Drainage District for the remainder of the term.

WPDD09/53 Hicks/Speedy CARRIED


Hopai West Pump Auto Reset

The automatic reset has not been attended to as the electrician has not been available.


Grounds Levels in Peat Mining Licence

The ground levels in the licence area have been checked and found to be generally above the minimum specified in the licence conditions.


Phillips Road Culvert

Robert Hicks confirmed that this culvert is the primary responsibility of Environment Waikato.


DRAINAGE REPORT (525762)

The monthly report from the Drainage Manager was presented for the Committee’s consideration.

RESOLVED

THAT the report be received.

WPDD09/54 Challis/Harris CARRIED


National Cycleway

The Committee was updated on the progress of the feasibility study undertaken by OPUS Consultants.


EW-Waihou-Piako Catchment Liaison Subcommittee Meeting

The Chairman expanded on the financial reserves position of the two river schemes.


Waitakaruru and Mahuta Drain Stopbank Levels

Council’s Technical Services Department are presently working on the survey of these stopbanks.


Waitakaruru Public Meeting

The Committee requested the Drainage Manager set a date for a public meeting to be held in early in March 2010, with a start time of 10.00am.


FINANCIAL REPORT

There is no financial report available. The Committee were concerned that the lack of financial reporting continues to be ongoing.


GENERAL BUSINESS


MEMBERS’ COMMENTS:

The members were invited to comment on any general drainage issues of interest in their areas.

Guy Speedy - Ngatea equaliser drain requires machine cleaning.

Peter Paterson – advised that his farm boundary drain was completed well.

Robert Hicks - culverts on Hopai Road to be constructed and lowered. He requested that a capital works programme be included in the Drainage Manager’s report.

The Drainage Overseer noted that there were still problems with farming activities restricting access to drains for maintenance, and rubbish is still being deposited in drains.


Roberts Hicks left the meeting at 11.50am.


Cr Harris took the chair.


Christmas Function

It was agreed that a Christmas dinner be held on the evening of Wednesday 9th of November at the Ngatea Hotel.


Tour of Kaiaua

It was agreed that the Committee undertake a tour of the Kaiaua drainage areas in the New Year.

The meeting closed at midday.

CONFIRMED

   

   

G A Harris

Council Representative

26 January 2010