Hauraki District Council
Plains Ward Committee
MINUTES OF THE MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 OCTOBER 2011 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris and His Worship the Mayor, J P Tregidga
K D Thompson (District Engineer), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 September 2011 are confirmed and are a true and correct record.
PLWC11/36 Harris/Gordon CARRIED
MATTERS ARISING FROM THE MINUTES
Road Safety Consideration: Removal of Pedestrian Refuge on Hauraki Road, and Review of Hauraki Road from Turua Township to Orongo Corner- Turua Hall & Domain Committee
It was requested that Resolution No. PLWC11/31 be corrected to state that a report in response to the presentation from the Turua Hall & Domain Committee would be made by the District Engineer and Roading Manager to the Plains Ward meeting, not to the mid month Council meeting.
Pioneer Park - Toilets
The Community Services Facilities and Administration Manager requested that the Ward members and she meet at the site with Exeloo representatives to review the location for the toilets and which type of Exeloo would be most suitable for this site.
It was agreed that a meeting be held on site following the Council meeting on 12 October.
Kaiaua – Miranda Cemetery
At the 13 September meeting it was suggested that feedback be sought from the Kaiaua community on their vision for the Miranda Cemetery including the installation of an ashes garden at the public meeting to consider the Long Term Plan on 24 October.
A member requested that in order to prepare Councillors for discussion on other topics including the cemetery at the meeting, the Strategic Planning department send out an agenda advising of the process for the day prior to the 24th October.
New Toilets at Ngatea – Hugh Hayward Domain
It was requested that the wording of two modular toilets stated in the resolution no. PLWC 11/35 be removed.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC11/37 Harris/Challis CARRIED
Ngatea Hall – Tables (797860)
A letter has been received from the Hauraki Plains College requesting the use of the 24 round tables for their Senior Graduation which is to be held at the Hauraki Plains College on 1st December 2011. This replaces the school ball which is usually held at the Hall. They request the cost of hiring the tables.
THAT Cr Leonard negotiates with the Hauraki Plains College the hireage of the Ngatea Hall tables for their Senior Graduation function to be held on 1st December 2011.
PLWC11/38 Gordon/Harris CARRIED
CAPITAL PROJECTS SUMMARY
Staff advised on the upgrade of the Turua toilet facility to date.
The renovation of the toilets will be competed under the budget of $53,000. It was agreed that the balance of funds from the toilet upgrade contribute towards the development of the car parking area at the site.
THAT the balance of funds from the upgrade of the toilets be contributed to the development of the car parking area at the site.
PLWC11/39 Leonard/Gordon CARRIED
It was requested that the District Engineer come back to a future meeting with a plan showing the layout of the car parking area at the toilets site for the Committee to consider.
PARKS AND RESERVES
The Parks and Reserves Manager reported on the status of maintenance project to the Turua Jetty to date, advising that a price from Baker Engineering is still to be received for this work. There has been a repeat incidence of graffiti applied to the jetty again this month.
Ngatea – Main Street Gardens
At the August meeting, it was requested that expressions of interest be sought from members of the community wishing to submit design options for the Main Street. To date, staff has received three designs from the community.
The Parks and Reserves Manager reported that the Ngatea pool has been inspected with staff deferring the painting of the inside of the pool until next season. The black lines on the bottom shall be re-painted this year to improve the pools appearance.
Eight lifeguards from the 2010 season have been re-employed and are therefore are already trained for this season. Newly employed lifeguards are scheduled to complete life guard certification training prior to the opening on the 5th November.
Hugh Hayward Domain Cricket
The Parks and Reserves Manager is presently working with the club to ensure the playing field and wicket is up to standard for the upcoming season.
Ray’s Rest – Request to install a commercial sign (816461)
Staff presented correspondence received from the Manager of the Miranda Holiday Park requesting permission to erect a sign at Ray’s Rest informing mobile home owners that there is an alternative camping and effluent dump site in the Kaiaua /Miranda area.
The proposed sign would be about 1200mm x 1200 size and would have the holiday parks name, contact details and information of their facilities on it.
Staff advised the Committee that under the District Reserve Management Plan, no commercial signs are permitted on reserves except with particular approval from Council.
THAT the offer of sponsorship from the Miranda Holiday Park for a commercial sign at Ray’s Rest reserve be declined.
PLWC11/40 Tregidga/Harris CARRIED
THAT staff develop an information sign for the area, and
THAT signage options be provided to the Ward Committee at a future meeting.
PLWC11/41 Tregidga/Gordon CARRIED
The minutes of the Ngatea Hall and Domain Management Committee meeting held on Thursday 18 August 2011 were presented for the information of the Committee.
THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on Thursday 18 August 2011 be received and the recommendations contained therein, adopted.
PLWC11/42 Leonard/Harris CARRIED
The District Engineer presented a report in response to the presentation made by the Turua Hall and Domain Committee (THDC) to the 13 September 2011 Ward Committee meeting. The presentation expressed concerns relating to the newly installed pedestrian refuge within the urban portion of Turua as well as other issues on Hauraki Road.
The District Engineer considered that the main concern with the pedestrian refuge arose from the narrowing of the southbound lane and the constricted parking width. The safety issues can be addressed by emphasised marking of the approaches to the refuge, and increasing the width of the southbound lane and the car parking areas in front of the Turua Dairy. He believes the refuge needs to be retained for the safety and benefit of pedestrians.
In conclusion, it was recommended that for a balanced approach the tangible benefits of removing the refuge be compared with the advantages of allowing it to remain. This will need some further input and will need reporting to a future meeting of the Plains Ward Committee.
For Hauraki Road, a corridor review is recommended to produce an appropriate strategy for Council consideration.
It was requested that Cr Gordon speak with members of the Turua Hall and Domain Committee at the 11 October evening meeting to advise them that staff will provide mitigation to the problems raised at the location. It was also suggested that the District Engineer be in contact with Mr David Greenslade, spokesperson for the group, advising him on the status of the investigations into the road safety issues they have raised.
THAT the report be received, and
THAT the tangible benefits for removing the refuge be compared with the advantages of allowing it to remain, and
THAT the comparison be reported to a future meeting of the Plains Ward Committee, and
THAT a corridor study be undertaken for Hauraki Road to produce an appropriate Transportation Strategy for Council consideration.
PLWC11/43 Harris/Challis CARRIED
The meeting closed at 10.27am.
G R Leonard
11 November 2011