Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 SEPTEMBER 2012 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga
Messrs R Ashley (Community Services Operations Manager),
J McIver (Community Development Officer) and Ms C Black (Council Secretary)
There were no late items.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 14 August 2012 are confirmed and are a true and correct record.
WWC12/67 Carmine/Tubman CARRIED
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received.
WWC12/68 McLean/Tubman CARRIED
Requests for Financial Assistance [CDV-30-100]
Waihi Arts Centre & Museum Inc, (WACMA) 
The Office Manager on behalf of the WACMA committee has written requesting that the Ward consider installing strip lighting on the museum building in keeping with what is going onto various lamp standards in Seddon Street.
The writer advises that the society will be celebrating its 50th anniversary in November this year; the building will be 100 years old in 2013.
The writer has also provided a plan for where the lights are to go with the preferred colour being gold.
The lights are estimated to cost $650.00.
THAT the correspondence from the Waihi Arts Centre & Museum Inc. be received, and
THAT $650.00 is granted to the Waihi Arts Centre & Museum towards the cost of installing strip lighting on the museum building from the Waihi Ward Discretionary Fund.
WWC12/69 Tregidga/Shepherd CARRIED
Whiritoa Lifeguard Service 
The Secretary for the club has written advising that they are redeveloping their clubhouse that will require a building consent. The fee for four compliance inspections is estimated to be $2,245.00; the writer seeks assistance with this cost.
The development will include the installation of shade cloths and modification of the interior of the clubhouse.
THAT the correspondence from the Whiritoa Lifeguard Service be received, and
THAT request is referred to Council for consideration of funding from the District Fund.
WWC12/70 Tregidga/Shepherd CARRIED
Awards – Citizens and Young Achievers 2012 [CDV-30-200 & 300]
Staff advised the event will be held in the Paeroa War Memorial Hall on Tuesday 9 October 2012 starting at 7:00pm.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC12/71 Shepherd/McLean CARRIED
In response to a question raised by Councillors regarding the criteria and weekly rent of flats this information was advised as follows:
Asset Level Criteria
Not eligible for subsidy
The asset level will be fixed on commencement of occupancy with a review of the rental available only in the case of proven hardship.
Assets include cash in hand or bank, investments, shares, bonds, debentures, house and land (current Government valuation), life insurance policies (surrender value) and motor vehicle. Furniture is excluded.
Pensioner Housing Rental
Pensioner Flats/ Units
Cost per week 2012/13
20 Pauls Drive - Single Bedroom (4 Units)
Kaihere Road - Single Bedroom (4 Units)
18 Paul Drive – Older style Single bedroom (4 Units)
Junction Road – Single Bedroom (18 Units)
King Street – Single Bedroom (6 Units)
Seddon Street – Single bedroom (4 Units)
Seddon Street – Bedsit (2 Units)
Moresby Ave – Single Bedsit (4 Units)
Moresby Ave /Elliott Street – Single Bedroom (7 Units)
Kenny Street – Double Bedroom (2 Units)
Kenny Street – Older Single Bedsit (2 Units)
Whiritoa Reserve- Application for permission to access Whiritoa Beach (935906)
An application has been received requesting permission to use a four wheel motorbike on Whiritoa Beach to enable the transport of a ‘kontiki’ for fishing purposes. In the past this has been approved by Council.
THAT permission is granted to take a 4x4 bike onto Whiritoa beach and foreshore for the purpose of launching a kontiki long line, subject to Council approval and that the following conditions by complied with:
- A designated vehicle access point on to the beach is used at all times.
- The 4x4 bike be driven at walking pace but certainly not at a greater speed than ten (10) km/h.
- The 4x4 bike must not be driven so as to endanger the safety of or be an annoyance or inconvenience to persons on the beach or foreshore.
- The 4x4 bike shall be under the direction and orders of the appointed beach warden under the Bylaw, at all times.
- The 4 x 4 bike not be taken onto the beach during peak holiday times.
WWC12/72 Tregidga/Carmine CARRIED
Waihi Town – Pumphouse Wall
With the Gold Company shifting the fence back above the recently completed Pump House Wall it has been decided to batter the ground above the wall back to a grade that is more acceptable for planting and growing plants on.
The cost of the wall is slightly over budget because of having to purchase and transport the rock in for the wall. Staff suggests that the balance of this work be funded from the Community Facilities and Recreational Development Fund (CRFDF). Prices are being obtained to carry out this work but indications show it could be up to $5,000.
THAT the extra landscaping work and the plants required above the Waihi Pumphouse Wall be approved to proceed, and
THAT the works are funded from the Community Facilities and Recreational Development Fund on the grounds that if the costs exceeds $5,000, the variation be referred back to Ward Committee prior to completion of works.
WWC12/73 Shepherd/Tubman CARRIED
Gilmour Lake Reserve – Request to plant Small Trees (940224)
A request has been received from a resident of Waihi, Mr Derek Hardy to plant some Chinese Witchhazel (hamamelis mollis) trees in Gilmour Reserve has been received. Mr Hardy is acting on behalf of a family from Great Britain whose mother has passed away and would like to honour her memory in some way.
The members supported the planting of the species of tree proposed.
THAT the request to plant Chinese Witchhazel (hamamelis mollis) trees in Gilmour Reserve be approved subject to agreement of where they are to be planted by the Parks and Reserves Manager.
WWC12/74 Shepherd/Carmine CARRIED
Whiritoa – Fire Force New Appliance
The members were advised that a letter from the Whiritoa Rural Fire Force was received thanking Council for funds towards the new fire appliance.
The Co-ordinator thanked the Ward members for their attendance at the BA5 meeting.
Damage to Millennium Tiles
The members all commented on their disappointment at the pointless and extreme damage caused by vandals to the millennium tiles that were created by students in 2000.
As a way forward, Councillors agreed they visit the site with staff to evaluate what should be done about the damaged tiles as soon as possible.
Members Attendance at Community Meetings
Cr Baker advised of the BA5 Committee meeting he had attended recently. The BA5 Committee thanked Cr Carmine for addressing and informing them on the representation review and other Council matters.
Cr Carmine advised she will be attending the ‘Go Waihi’ meeting on Thursday, 13th September.
The Mayor advised of his attendance at the following meetings:
- St Johns
- Hauraki Treaty Settlement Collective
Cr Shepherd advised of his attendance at the following meetings:
- Information Centre
- Spot ‘n’ Action – fundraising for badminton and bowling.
- Waihi Community Forum – attending a meeting evening of 11 September. He noted there are 4 applicants for the community representative group.
- Waikino Forum – discussion with business people in Waikino, particularly, café owners and accommodation providers regarding Hauraki Rail Trail.
The meeting closed at 3.40pm
S G Baker
16 October 2012