Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, and PAEROA ON TUESDAY 10 SEPTEMBER 2013 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis and G A Harris
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)
THAT the apology of Worship the Mayor J P Tregidga be received and sustained.
PLWC13/42 Gordon/Harris CARRIED
There were no late items.
COMMUNITY POLICING UPDATE
The Police representative from the Ngatea Police Station was unavailable.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 August 2013 are confirmed and are a true and correct record.
PLWC13/43 Harris/Challis CARRIED
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
There were no requests for financial assistance this month. The balance of funds in the Plains Ward Discretionary budget is currently $3,913.87.
THAT the Community Development monthly report be received.
PLWC13/44 Gordon Harris CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC13/45 Gordon/Harris CARRIED
Waharau Dump Station Investigation and Viability Study
The members were advised that staff has met with Auckland Council staff who have indicated that connection from the dump station to the public toilet system is not be possible. NZMCA have been consulted and they wish to see a cassette dump station retained in this area.
THAT the Community Services Manager report back to the Ward on:
1. The current annual costs of the present system.
2. Investigate NZMCA funding availability.
3. Investigate the cost of replacing the existing unit with a new sealed chamber unit.
4. Investigate what resource consent requirements would be necessary.
PLWC13/46 Gordon/Harris CARRIED
Plains Ward Street Furniture/Playground Renewals
The members agreed to undertake site visits to review street furniture and playground renewals in the Plains area. It was confirmed that the tour of the sites would take place on 24 September from 9.30am to 1.30pm leaving from the Ngatea Service Centre.
Pipiroa Boat Ramp Car Park Re-metal
It was advised that this project is scheduled to be completed by October 2013. The members asked that the Parks and Reserves Manager investigate a suitable blend of metal for this work.
A report was presented by the Parks and Reserves Manager to highlight the swimming clubs concerns resulting from Council’s decision to shorten the swim season. A solution was offered to allow for more flexibility over the season to meet the requirements of the clubs.
Staff recommended that the swimming clubs be allowed an extended 4 week season and that the extra costs for this extended period are met by the extra operational costs funded from the existing District Swimming Pool Operating budget.
THAT the swim clubs be allowed an extended 4 week season with the extra operational costs funded from the existing District Swimming Pool Operating budget.
PLWC13/47 Harris/Challis CARRIED
Kaiaua Reserve – Gabion Baskets
There has been some coastal erosion that has undermined the beach access at the northern end of our District in Kaiaua, this area has been inspected and a gabion basket system is preferred to halt this erosion and to ensure that people retain access to the beach.
Local residents have offered to carry out the filling of these gabion baskets. The cost of these baskets is $600. Council’s drainage overseer is clearing a culvert nearby and can dig the trench for the gabion basket to sit in at the same time as this work is completed.
THAT approval is given for the purchase a section of one gabion basket for use on the Kaiaua foreshore funded from the Kaiaua Reserves Maintenance Budget.
PLWC13/48 Gordon/Harris CARRIED
The District Engineer reported on a number of roading matters affecting the Plains Ward for the month of August.
Pedestrian Safety Fence and Footpath Extension on Piako River Bridge,SH2 Ngatea
This matter was referred from Council at the meeting of 14 August 2013 as it was considered that more options needed investigation in relation to the issues related to pedestrian safety on the bridge.
To allow for more detailed information about the use of the bridge, it was suggested that Hauraki Plains College be asked if students would be interested in undertaking a survey of all affected property owners in the vicinity to the bridge to determine the number of pedestrians using the bridge footpaths.
THAT the report be received, and
THAT the District Engineer, Plains Ward Committee Ward Chairperson and Deputy Chairperson approach Hauraki Plains College to ask if they would consider undertaking a survey of all residential properties adjacent to SH2 within the 70k/hr zone east of the Piako River Bridge Ngatea, to determine the number of pedestrians using the bridge footpaths and the pattern of use.
PLWC13/49 Harris/Gordon CARRIED
Cr Harris left the meeting at 10.25am.
Hauraki District Council Minor Improvements Programme 2013/14 - Plains Ward
The District Engineer presented the minor improvements programme for the Plains Ward for 2013/14 covering the following projects:
- Hauraki Road Bridge Guardrail Improvements
- Delineation Improvements Package
- East Coast Road – Footpath and School Signage Improvements
Hauraki Road – Bridge Guardrail Protection
Bridges identified with sub-standard protection on Arterial road with high number of loss of control crashes
Prioritised within Safety hazard register - Design in progress
Delineation Improvements Package (EMPs, Centreline, PW curve signs)
Install EMPs, CLs and PW curve signs on identified high priority roads.
As recommended by safety inspection report and prioritised within Safety hazard register
East Coast Road Footpath
Install electronic school signage and boundary survey for footpath
Added as a result of public request
On hold, only proceed with low cost signage and road marking improvements; more extensive provisions to be reviewed and further reported upon.
Total network budget $272,000
Carryover funds $125,000
Total available budget $397,000
THAT the report be received, and
THAT the Plains Ward support the prioritised programme as amended in the sum of $150,000 to be funded from the Minor Improvement Budget, and
THAT staff manage the expenditure to not exceed $150,000.
PLWC13/50 Challis/Leonard CARRIED
The meeting closed at 10.40am
G R Leonard
8 October 2013