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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, and PAEROA ON TUESDAY 10 SEPTEMBER 2013 COMMENCING AT 9.00 AM


PRESENT
Crs G R Leonard (Chairperson), B A Gordon, D E Challis and G A Harris

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of Worship the Mayor J P Tregidga be received and sustained.

PLWC13/42 Gordon/Harris CARRIED


LATE ITEMS

There were no late items.


COMMUNITY POLICING UPDATE

The Police representative from the Ngatea Police Station was unavailable.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 13 AUGUST 2013 (1099755)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 August 2013 are confirmed and are a true and correct record.

PLWC13/43 Harris/Challis CARRIED

COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1101244) (19 KB) Adobe Acrobat PDF document

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

There were no requests for financial assistance this month. The balance of funds in the Plains Ward Discretionary budget is currently $3,913.87.

RESOLVED

THAT the Community Development monthly report be received.

PLWC13/44 Gordon Harris CARRIED


COMMUNITY SERVICES MONTHLY REPORT (1101352, 1105984) (116 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC13/45 Gordon/Harris CARRIED


Waharau Dump Station Investigation and Viability Study

The members were advised that staff has met with Auckland Council staff who have indicated that connection from the dump station to the public toilet system is not be possible. NZMCA have been consulted and they wish to see a cassette dump station retained in this area.

RESOLVED

THAT the Community Services Manager report back to the Ward on:

1. The current annual costs of the present system.
2. Investigate NZMCA funding availability.
3. Investigate the cost of replacing the existing unit with a new sealed chamber unit.
4. Investigate what resource consent requirements would be necessary.

PLWC13/46 Gordon/Harris CARRIED


Plains Ward Street Furniture/Playground Renewals

The members agreed to undertake site visits to review street furniture and playground renewals in the Plains area. It was confirmed that the tour of the sites would take place on 24 September from 9.30am to 1.30pm leaving from the Ngatea Service Centre.


Pipiroa Boat Ramp Car Park Re-metal

It was advised that this project is scheduled to be completed by October 2013. The members asked that the Parks and Reserves Manager investigate a suitable blend of metal for this work.


SWIMMING POOL SEASON REQUESTS (Crs Bubb and McLean) (1105984) (22 KB) Adobe Acrobat PDF document

A report was presented by the Parks and Reserves Manager to highlight the swimming clubs concerns resulting from Council’s decision to shorten the swim season. A solution was offered to allow for more flexibility over the season to meet the requirements of the clubs.

Staff recommended that the swimming clubs be allowed an extended 4 week season and that the extra costs for this extended period are met by the extra operational costs funded from the existing District Swimming Pool Operating budget.

RESOLVED

THAT the swim clubs be allowed an extended 4 week season with the extra operational costs funded from the existing District Swimming Pool Operating budget.

PLWC13/47 Harris/Challis CARRIED


Kaiaua Reserve – Gabion Baskets

There has been some coastal erosion that has undermined the beach access at the northern end of our District in Kaiaua, this area has been inspected and a gabion basket system is preferred to halt this erosion and to ensure that people retain access to the beach.

Local residents have offered to carry out the filling of these gabion baskets. The cost of these baskets is $600. Council’s drainage overseer is clearing a culvert nearby and can dig the trench for the gabion basket to sit in at the same time as this work is completed.

RESOLVED

THAT approval is given for the purchase a section of one gabion basket for use on the Kaiaua foreshore funded from the Kaiaua Reserves Maintenance Budget.

PLWC13/48 Gordon/Harris CARRIED


NETWORK SERVICES

PLAINS WARD ROADING REPORT AUGUST 2013 (1105474) (602 KB) Adobe Acrobat PDF document

The District Engineer reported on a number of roading matters affecting the Plains Ward for the month of August.

Pedestrian Safety Fence and Footpath Extension on Piako River Bridge,SH2 Ngatea

This matter was referred from Council at the meeting of 14 August 2013 as it was considered that more options needed investigation in relation to the issues related to pedestrian safety on the bridge.

To allow for more detailed information about the use of the bridge, it was suggested that Hauraki Plains College be asked if students would be interested in undertaking a survey of all affected property owners in the vicinity to the bridge to determine the number of pedestrians using the bridge footpaths.

RESOLVED

THAT the report be received, and

THAT the District Engineer, Plains Ward Committee Ward Chairperson and Deputy Chairperson approach Hauraki Plains College to ask if they would consider undertaking a survey of all residential properties adjacent to SH2 within the 70k/hr zone east of the Piako River Bridge Ngatea, to determine the number of pedestrians using the bridge footpaths and the pattern of use.

PLWC13/49 Harris/Gordon CARRIED

Cr Harris left the meeting at 10.25am.

Hauraki District Council Minor Improvements Programme 2013/14 - Plains Ward

The District Engineer presented the minor improvements programme for the Plains Ward for 2013/14 covering the following projects:

  • Hauraki Road Bridge Guardrail Improvements
  • Delineation Improvements Package
  • East Coast Road – Footpath and School Signage Improvements

Project

Location

Description

ROC

Status

Hauraki Road – Bridge Guardrail Protection

Plains

Bridges identified with sub-standard protection on Arterial road with high number of loss of control crashes

100,000

Prioritised within Safety hazard register - Design in progress

Delineation Improvements Package (EMPs, Centreline, PW curve signs)

All Wards

Install EMPs, CLs and PW curve signs on identified high priority roads.

20,000

As recommended by safety inspection report and prioritised within Safety hazard register

East Coast Road Footpath

Plains

Install electronic school signage and boundary survey for footpath

30,000

Added as a result of public request

On hold, only proceed with low cost signage and road marking improvements; more extensive provisions to be reviewed and further reported upon.

Total

    

   

Total network budget $272,000

Carryover funds $125,000

Total available budget $397,000

RESOLVED

THAT the report be received, and

THAT the Plains Ward support the prioritised programme as amended in the sum of $150,000 to be funded from the Minor Improvement Budget, and

THAT staff manage the expenditure to not exceed $150,000.

PLWC13/50 Challis/Leonard CARRIED

The meeting closed at 10.40am

CONFIRMED

 

   

G R Leonard

Chairperson

8 October 2013