Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 SEPTEMBER 2012 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga
Messrs K D Thompson (District Engineer), R Ashley (Community Services Operations Manager), R Leonhart (Corporate Services Manager) and Ms C Black (Council Secretary)
There were no apologies.
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Acknowledgement of Para Olympians – Sue Reid and Phillipa Gray
The item was not on the agenda because item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the Chairperson requested a celebration be organised as soon as possible following the return of the Olympians to NZ.
PLWC12/56 Harris/Challis CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 14 August 2012 are confirmed and are a true and correct record.
PLWC12/57 Harris/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Turua Domain - Entranceway
The District Engineer advised that the work to make the entranceway more prominent has been completed.
Hauraki Plains College and District Rowing Club
The Chairperson advised that the group are still finalising their presentation which they intend provide to a future Council meeting on a date to be confirmed. Cr Leonard agreed she will speak with representatives of the club to see what progress they have made with their presentation.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received.
PLWC12/58 Gordon/Harris CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC12/59 Challis/Harris CARRIED
Patetonga Public Toilet Renewals
The members queried whether there is a need for these toilets to be upgraded. They requested that the Community Facilities Manager delay any capital works at the toilets until the Public Toilets Strategy has been completed. It was considered that this will identify if the facility should be removed or otherwise.
THAT capital works expenditure of the Patetonga public toilets is delayed until the completion and adoption of the Public Toilet Strategy.
PLWC12/60 Leonard//Harris CARRIED
Ngatea CBD Street Furniture Renewals
The members requested that staff consult with them on any replacement of street furniture items that are signalled in the Annual Plan for the 2012/13 financial year.
Kerepehi Playground Renewals
The members requested that they are consulted with prior to any renewal items for the Kerepehi playground.
Hugh Hayward Domain – Letter of Support of Public Facilities
A letter from a member of the public was presented expressing their appreciation for the facilities in the Ngatea Township.
The Corporate Services Manager provided an update on the proposed implementation of the first stage to install CCTV equipment at the Hugh Hayward Domain which could be installed prior to Labour Weekend.
The members were invited to consider the proposed locations of where cameras should be placed. They emphasised the cameras needed to be strategically placed to ensure maximum benefit.
It was agreed that the priority location is at the Memorial Hall site.
THAT the report be received, and
THAT CCTV is installed at the Memorial Hall.
PLWC12/61 Gordon/Harris CARRIED
The Roading Manager reported on a roading matter for the member’s consideration.
Pah Road Foot Way Kerepehi
The report informed the Committee of the estimated cost for extending the unsealed foot path from Pah Road, Kerepehi through the school grounds.
A foot path has been constructed from the Pah Road cul de sac to the School boundary. The path leads into the school playing fields and there has been a request to extend the path to the nearest hard stand area close to the school buildings.
Investigations have been undertaken and costs determined to enable this work to proceed. The school has advised they are unable to assist financially.
After discussion, it was agreed that before any action is taken as regards to the extension of the footpath, the project is delayed until next winter to gauge whether students will generally use this route to travel to school or not.
THAT the report be received, and
THAT the extension of the Pah Road Foot Way in Kerepehi be postponed until next winter 2013.
PLWC12/62 Harris/Gordon CARRIED
LATE ITEMS OF BUSINESS
Acknowledgement of Para Olympians – Sue Reid and Phillipa Gray
A discussion was held regarding a proposal to celebrate the success of local para olympians, Sue Reid and Phillipa Gray who had recently represented NZ at the Para Olympics the UK.
It was agreed that Cr Leonard and Cr Gordon work with Alex Quinn of Positive Promoting the Plains group in organising a celebration in some form acknowledging their achievements.
Kaihere Hall & Domain Committee
Cr Harris updated the members on the feedback he had received from his recent attendance at the Kaihere Hall & Domain Committee meeting.
- Electronic signage signalling traffic to travel slowly through the Kaihere School area has been noticeably effective.
- Drainage on the Domain has been completed.
- Centenary of the Kaihere School will be held in 2014.
- Car accidents in the ‘dress circle’ are becoming a concern.
The meeting closed at 10.00am.
G R Leonard
16 October 2012