Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE WILL IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 SEPTEMBER 2011 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman, Cr B A Gordon (Deputy Mayor) and His Worship the Mayor J P Tregidga
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.
WWC11/55 Tubman/McLean CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Waihi Amateur Swimming Club
- Waihi Morgan Park – Waihi Fire Brigade – Auckland Provincial Fire Brigade Association Waterway Competition
The item was not on the agenda because the items were unavailable at the time of the agenda deadline.
Discussion on the items could not be delayed because the items required the consideration of the Ward Committee before the next meeting.
WWC11/56 Shepherd/Tubman CARRIED
COMMUNITY POLICING UPDATE
Community Constable Holly Warner and Senior Sergeant Rex Knight were in attendance to liaise on community policing matters.
Snr Sgt Knight covered the following points:
- Supported the use of surveillance cameras.
- Staffing update.
- Community patrols are up and running.
- Predominant concern is letterbox damage which is occurring and is ongoing.
- Rural burglaries have increased particularly theft of vehicles and trailers.
- Cross border offending – Katikati and Morrinsville areas mainly adult theft particularly the theft of copper.
- The Liquor Ban has assisted Police significantly.
Community Constable Holly Warner covered the following points:
- Waihi Croquet Club – issues of vandalism are occurring.
- Holly advised she had attended a crime prevention course which covered problem solving community issues. A handout was given the Committee for their information.
- Survey has been carried out with residents living around the skatepark. They are concerned that there is no lighting; youths are drinking, motorbikes are being used on Morgan Park. She is speaking with community groups around Morgan Park to look at ways to address these issues.
- It was requested that more liquor ban signage be installed.
- It was requested that the rubbish bin by the toilet block in Morgan Park be removed as fires are being lit in it.
- There is a need for more rubbish bins in other parts of the Morgan Park.
- Undercutting of lower limbs of trees will make areas more visible.
- It was suggested more planting of vegetation be undertaken against vertical surfaces in areas where tagging is an issue to help reduce graffiti. Timber screening is effective as a natural surface which is better for removal of graffiti.
- Need for review of improved lighting and sensory lighting in areas where vandalism is occurring.
- Damage to toilet – it was suggested that consideration be give to establishing an overnight camper van park (as per Railway Reserve, Paeroa) near the toilets so there is some security there.
- In conclusion, the Police advised that the community are working well with the Police but emphasised there is a need to make Morgan Park a safer place.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 9 August 2011 are confirmed and are a true and correct record.
WWC11/57 Carmine/Tubman CARRIED
MATTERS ARISING FROM THE MINUTES
The Parks and Reserves Manager updated the members on the work being presently undertaken with the pumphouse lights.
Gilmour Lake Reserve – Miners Reflection Area
It was commented that agreement needs to be reached as to where the donated Kowhai trees for the ‘Miners Reflection Area’ are to be planted in Gilmour Reserve to ensure this project gets underway in the spring planting season. It was agreed that staff and members meet on site for this purpose on Tuesday 20 September at 1.30pm.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC11/58 Tubman/Shepherd CARRIED
Letter of Thanks – Go Waihi
It was agreed that a letter be sent from the Ward Chairperson to Brian Gentil of Go Waihi thanking for him for putting up the international flags on the pumphouse in support of the Rugby World Cup.
Swimming Pool – Request
A request has been received from Sport Waikato’s swimming co-ordinator requesting coaching times for elite swimmers in Council pools on Saturdays throughout summer. This request would require three lanes of the pool for four hours during public sessions.
The Districts pools do not open until 11.00am on Saturdays; this leaves the majority of the morning available for this request. Staff offered this time to Sport Waikato who has declined, stating that this time is unsuitable.
Staff would not recommend closing three lanes of public swimming during this time of the year due to the high demand of the pool by the public during this time. Councillor’s comments are invited.
It was requested that Parks and Reserves Manager speak with the Sport Waikato – swimming co-ordinator asking if the elite swimmers could accommodate another time for their sessions to fit around the public times.
LATE ITEMS OF BUSINESS
Waihi Amateur Swimming Club (796582)
A letter has been received from a group of parents wanting to establish an amateur swimming club in Waihi. They feel that there is a huge need in the community for a club to offer swimming lessons and competition. They wish to keep the costs down to make it affordable for families.
They request support from Council towards the cost of using the pool, affiliation fees and equipment and seek a minimal fee for the first year to offset some of these costs until they get established.
Staff advised that health and safety, conditions of use and hours of use need to be discussed before the allowing the group to use the pool.
It was requested that the Parks and Reserves Manager write to the group and arrange a meeting with them to discuss all these matters.
THAT the amateur swimming club be charged a $100.00 fee for the first season only, and
THAT a $500.00 fee be charged for the 2012 season to be reviewed in 2013.
WWC11/59 Carmine/McLean CARRIED
A report was presented from the District Engineer and Utilities Engineer regarding a request from the Waihi Fire Brigade to upgrade the competition tracks in Morgan Park.
Following a meeting between Waihi Fire Brigade members and the District Engineer, a cost estimated schedule of works to upgrade the competition tracks at Morgan Park has been prepared. The reason for the upgrade request is the hosting of the Auckland Provincial Fire Brigade Association Waterway competition, to be held in March 2012. Sketches of the proposed upgrading work have been provided, with the offer that the Brigade will provide as much assistance as possible with the improvements (Appendix B). An assessment of work which could be done by the Brigade has been done. (Appendix A).
The total cost of Community Services work for the upgrade is $4,750.00.
THAT the report be received, and
THAT permission is granted for Construction and Maintenance to proceed with the Community Services component of the works as allocated and with cost estimate of $4,750.00 (Appendix A) to be funded from the Community Facilities and Recreational Development Fund.
WWC11/60 Carmine/McLean CARRIED
The meeting closed at 3.55pm.
S G Baker
11 October 2011