Hauraki District Council
Plains Ward Committee
MINUTES OF MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 SEPTEMBER 2010 COMMENCING AT 9.00 AM
Crs B A Gordon (Chairperson), D E Challis, G A Harris, G R Leonard and His Worship the Mayor J P Tregidga
R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer),
R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 10 August 2010 are confirmed and are a true and correct record.
PLWC10/59 Leonard/Harris CARRIED
MATTERS ARISING FROM THE MINUTES
Community Policing Update
The members agreed that the wording in the community policing section of the minutes be amended to read that there is a ‘perceived’ problem with ‘P’ use in the Plains area as there is only a perception that methamphetamine use is a problem in the area.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC10/60 Harris/Challis CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
SUE REID CHARITABLE TRUST 
The Secretary for the Trust writes seeking sponsorship for Sue Reid to the 2010 Para-cycling road world championships in Baie-Comeau, Canada. Mrs. Reid has been selected to represent New Zealand by the Paralympics Board. Mrs. Reid lives in Ngatea and works part time as a veterinarian in Thames and participated recently at the New Zealand Hand cycling championships in Napier where she achieved personal best results coming second overall.
THAT the letter from the Sue Reid Charitable Trust be received; and
THAT the request be declined; and
THAT a letter be sent from the Plains Ward Committee to Mrs Reid congratulating her on her achievements at the Paralympics.
PLWC10/61 Leonard/Challis CARRIED
New Zealander of the Year Award
It was agreed that the Ward Committee members contact people in the community to discuss possible nominees for the award.
Waitakaruru Toilet Floors Resurfacing
A member requested that the Community Facilities Manager consider sourcing another supplier to complete the resurfacing of the toilet floors due to the delays in getting this completed.
Ngatea Memorial Hall
A member asked if funding allocated for a capital item at the hall that was not spent last year, and is not required in the forecasted future, can those funds be used for other upgrades such as the improvement of facility in hall kitchen.
The member was advised that allocation of funding was based on a need to renew an item or install an item due to increased demand. If another item within the hall that is capitalised was over looked for renewal then depending on the cost, it is reasonable to transfer the funds towards that alternative need. However, and this was not fully explained, if the Ward committee decided that it would be desirable to increase the level of service within the kitchen by installing an additional appliance or replace the existing kitchen fittings due to reason other than it had gone past its useful life then it is more appropriate to include those alternative needs in an Annual Plan process.
PARKS AND RESERVES
Hugh Hayward Domain – Park Development (PPP Project)
The Chairman requested staff organise a meeting with the Plains Advisory Group to discuss the budget for the park development project.
Staff has conducted an overall review of the Ngatea gardens in the last month. This is in response to longstanding quality concerns and the desire to have presentable gardens for the upcoming settler’s day celebrations.
During the review a number of issues were identified as follows:
Significant damage and disease to a number of the Melia trees in the main street planter boxes. These will need to be removed, prompting thought to the appropriateness of the species as a planter box specimen for the main street.
A number of the brick planter box’s had been broken by the tree root system.
Planter boxes where trees have been removed, are growing significantly healthier plants than planter boxes with trees.
Garden beds are tired with evidence of nutrient deficiencies. Replenishment of mulch and soil is required in many areas
Choice of species requires careful consideration due to severe heat caused by roadside conditions as this has a dramatic affect on the performance of the plants to the frustration to all concerned.
The Parks and Reserves Manager spoke with Councillors in regard to these matters, specifically species selection for refreshed gardens, deciding that low maintenance Goldfinger Flax, Pittosporum and Cabbage trees would be best suited to this environment.
After consideration of the poor condition of the Melia trees, it was agreed the diseased trees be removed and that ongoing monitoring of other main street trees be carried out.
A member commented that the general standard and maintenance of the Ngatea gardens continues to be questionable. It was requested that staff ensure that the required actions to address all of the main issues of concern are followed up before the Settlers Day celebration.
THAT staff undertake the following measures to rejuvenate the Ngatea main street gardens:
Remove the diseased Melia trees immediately.
Where Melia trees have been removed, replant with suggested species.
Undertake an ongoing monitoring programme of the health and condition of other street trees.
Carry out mulching and fertilising to the garden beds where required.
PLWC10/62 Harris/Challis CARRIED
NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (623896) (15 KB)
Cr Leonard presented the minutes of the Ngatea Hall and Domain Management Committee meeting held on Thursday 19 August 2010 for the information of the Committee.
THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on Thursday 19 August 2010 are received.
PLWC10/63 Leonard/Harris CARRIED
Repaint of Rugby Club Rooms - Settlers Day Celebration
A member commented that the Ward Committee some time ago contributed funding to the Ngatea Rugby Club towards the painting of their building to ensure that it would be looking refreshed before the Settlers Day Celebration which is to be held on Saturday 6 November 2010. It has been observed that the building still has not been painted. Staff were asked to follow up on this matter with the Rugby Club.
Ngatea RSA Parking Area
A member raised a parking issue brought to their attention by members of the Ngatea RSA. The RSA are concerned with the number of Domain users parking their vehicles in the RSA car park when attending events at the Domain. They ask that Council investigate this issue and review the lease agreement of the car parking area.
The meeting closed at 10.35am
B A Gordon
14 December 2010