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Hauraki District Council 
Paeroa Ward Committee

MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 JUNE 2015 COMMENCING AT 12.30PM


PRESENT 

Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor, J P Tregidga (1.20pm-2.05pm)

IN ATTENDANCE 
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology for lateness of His Worship the Mayor, J P Tregidga be received and sustained.

PAWC15/30 Adams/Thorp CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance: The Carehouse

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the applicant required consideration of the request before the next meeting of the Committee.

PAWC15/31 Adams/Thorp CARRIED


DECLARATIONS OF INTEREST

There were no declarations.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 12 MAY 2015 (1367384)

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 12 May 2015 be confirmed and are a true and correct record.

PAWC15/32 Milner/Thorp CARRIED


MATTERS ARISING FROM THE MINUTES

Removal of Town Centre Rubbish Bins

The Committee requested that staff follow up the removal of a number of town centre bins as was previously approved.

Obstruction of Signage - Choice Dairy Belmont Road

The Committee asked if the Roading Manager had spoken with the Choice Dairy advising them of the restriction being caused but their footpath signage and obstruction to the footpath. The Roading Manager will update when in attendance.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT – MAY 2015 (1367384,1369520, 1369511, 1369627) (394 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities for the month of May 2015 was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report for the month of May 2015 be received, and

THAT the correspondence from Paeroa Neighbours Foodbank, Joseph Goddard and Historical Maritime Park Inc. is received and that consideration is given to these requests.

PAWC15/33 Thorp/Adams CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE

Paeroa Foodbank

The administrator for the Resource Centre writes seeking financial assistance towards the purchase of fresh items for their food bank.

RESOLVED

THAT a grant of $1,000.00 be contributed to the Paeroa Neighbours Foodbank from the Paeroa Ward Discretionary Fund in support of purchasing fresh food items for their foodbank, and

THAT Council approach Paeroa Countdown and Four Square as regards to support of the local Paeroa foodbank by contributing unsalable food items.

PAWC15/34 Milner/Thorp CARRIED

Joseph Goddard

Master Goddard has been selected to participate in the 2015 Jiading International Youth Friendship Camp being held in China this August and seeks financial assistance from the Paeroa Ward.

Council has committed $3,000 towards the travel costs and visa documentation for the delegation.

RESOLVED

THAT a grant of $500.00 be contributed to Joseph Goddard from the Paeroa Ward Discretionary Fund in support of his participation in the 2015 Jiading International Youth Friendship Camp in China in August 2015.

PAWC15/35 Thorp/Bubb CARRIED

Historical Maritime Park Inc.

The Chairman for the society writes seeking financial assistance towards the cost of a management plan.

The writer requests a contribution of $2,500 towards the $5,000 cost.

RESOLVED

THAT a grant of $2,500.00 be contributed to the Historical Maritime Park Inc. from the Paeroa Ward Discretionary Fund towards the cost of their management plan for the further development of the park and to complete the new wharves site, and

THAT the Ward Committee propose that 50% of this funding be contributed from the Economic Development Fund, and

THAT the Paeroa Ward Committee engage with the Maritime Park Committee on future developments.

PAWC15/36 Thorp/Milner CARRIED


LATE ITEMS OF BUSINESS

Request for Financial Assistance: The Carehouse

A letter has been received from the Manager of The Carehouse requesting financial assistance towards their youth programmes and activities.

RESOLVED

THAT a grant of $500.00 is contributed to The Carehouse from the Paeroa Ward Discretionary Fund in support of their youth programmes and activities.

PAWC15/37 Milner/Thorp CARRIED

Social Initiatives Fund

It was requested that the Community Development Officer circulate guidelines of this fund.


PARKS & RESERVES

Repaint of L & P Bottle and Camera Stand Project

Staff advised they have approached Coca Cola Amatil NZ towards funding of the project.


The Mayor attended the meeting at 1.20pm


Paeroa Domain – Request for the Installation of Footpath from Paeroa Netball Centre

Discussion was held regarding a request from the Paeroa Netball Centre for Council to install a footpath from the top of King Street to the Domain.

RESOLVED

THAT the Roading Manager investigates the option of providing parking on the opposite side of King Street and Seth Street and that the outcome of investigations is reported back to the Ward Committee.

PAWC15/38 Milner/Thorp CARRIED


PAEROA KINDERGARTEN – REQUEST TO USE LAND (1365323) (423 KB) Adobe Acrobat PDF document

The Parks and Reserves Manager reported on and sought consideration of a request from the Paeroa Kindergarten to relocate a ‘Whare’ structure onto Council land adjoining the kindergarten site on Primrose Hill Reserve.

RESOLVED

THAT the report be received, and

THAT the Committee supports the request from the Paeroa Kindergarten to relocate a (Whare) structure onto the adjoining section of land that is directly adjacent to the Kindergarten site in Primrose Hill Reserve, and

THAT this level of engagement is deemed appropriate for this matter.

PAWC15/39 Bubb/Thorp CARRIED


NETWORK SERVICES

ROADING REPORT FOR - MAY 2015 (1369126, 1369028, 1369743) (291 KB) Adobe Acrobat PDF document

The District Engineer and Roading Manager reported on and sought feedback on the Review of Parking Standards and Town Centre Parking Provision report. The purpose of the report was to determine appropriate parking standards to be included in the Hauraki District Plan and to identify any actions required to ensure adequate parking is provided for in town centres. Janet Stuart, Contracts Engineer (OPUS) was in attendance in support of the report.

RESOLVED

THAT the report be received, and

THAT the Paeroa Ward Committee supports the following:

Improvements to the existing public car parks to be implemented e.g. on the corner of Marshall / Hughenden Streets, where approximately 20 additional spaces can be better utilised. where signage and markings would increase site visibility and public awareness. The ROC for this work would be $10,000.

Improve information and directional signage from SH2 to the car park and signage at the entrance to the car park.

PAWC15/40 Adams/Thorp CARRIED

The meeting closed at 2.05pm.

 

CONFIRMED

 

J M Bubb

Chairperson

14 July 2015