Hauraki District Council
Plains Ward Committee
MINUTES OF MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 SEPTEMBER 2014 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), G A Harris, B A Gordon, D H Swales and His Worship the Mayor J P Tregidga (from 9.06-10.10am)
K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
THAT the apology of the His Worship the Mayor for lateness be received and sustained.
PLWC14/46 Harris/Swales CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 12 August 2014 are confirmed and are a true and correct record.
PLWC14/47 Harris/Swales CARRIED
MATTERS ARISING FROM THE MINUTES
Plains Ward Proposed Capital Projects
Hugh Hayward Domain – Training Lights for No.1 Rugby Field
A member requested that funding for the training lights for No. 1 Rugby field in the Hugh Hayward Domain is addressed as a priority.
It was agreed that a meeting be set up with the Parks and Reserves Manager and the Rugby Club to discuss this matter.
The Mayor attended the meeting at 9.06am.
The Community Services monthly report on activities for the month of August was presented for the Committee’s consideration.
THAT the Community Services monthly report for the month of August 2014 be received.
PLWC14/48 Gordon/Harris CARRIED
Request for Financial Assistance [CDV-30-100]
Morgan Stuart 
An application for financial assistance from Ms Morgan Stuart was presented which sought sponsorship to assist with attending international education abroad.
Ms Stuart is a student of Hauraki Plains College and has applied to participate in a student exchange for 3 months in France starting January 2015.
THAT the correspondence from Morgan Stuart be received, and
THAT the request be declined.
PLWC14/49 Swales/Leonard CARRIED
Guest Speaker: October
Dale Speedy – Contact Care Practitioner
Updated Status of Actions raised by Ward Committee - August
- It was agreed that staff report back at each future Ward meeting on progress of the pre LTP community consultation short term actions and some long term actions as part of the LTP process. The Community Services Manager will provide this as it is updated.
- Community Services to take a full LTP projects list back to each Ward meeting to update the Ward as part of the LTP process. This list will be sent to the Ward members prior to the meeting.
- Ward Projects. Delay Dudding Reserve misc. Renewals ($4000) until 2015/16.
COMMUNITY SERVICES/NETWORK SERVICES/PLANNING AND ENVIRONMENTAL SERVICES
As part of the development of the 2015-25 Hauraki Long Term Plan being undertaken by the Strategic Planning Department, attached was a report and table (Appendix A) updating the progress of actions to date.
It was agreed that the action noted under Kaihere - that Council advocate to WRC for the protection of the four streams be deleted as WRC are managing the streams.
The members requested that the results of the pre-consultation short term matters be advised back to the community via the Plains Profile community newspaper.
THAT the report be received, and
THAT the results of the short term matters be relayed back to the community via the Plains Profile community newspaper.
PLWC14/50 Gordon/Harris CARRIED
The District Engineer and Roading Manager reported on a draft proposal for upgrading Hauraki Road, Turua for an early review of concepts that may form the basis of developing this project.
Mr Ross Bayer (OPUS) was in attendance in support of the presentation.
It was explained that the pavement on Hauraki Road in Turua is approaching the end of its structural life and will require replacement. To maximise the benefit and minimise cost and community disruption it is proposed to address as many of the existing deficiencies as possible while reinstating the pavement. Some issues needing to be addressed are steep roadside cross falls, kerb heights and stormwater disposal.
An animated presentation was provided which detailed the draft concept design of the proposed upgrade.
A member suggested that a working party be formed consisting of affected parties such as the Turua Hall & Domain Committee, Primary School and business owners to look at options of the upgrade design before it is taken back to the whole community.
The members agreed that in the first instance, the Turua Hall & Domain Committee be given the opportunity to see the presentation and give their feedback on the draft concept design. It was suggested that the District Engineer and Mr Bayer attend the meeting of the Turua Hall & Domain Committee to be held on Tuesday 14 October to provide the draft presentation to them.
The Mayor left the meeting at 10.10am
THAT the report be received.
PLWC14/50 Swales/Leonard CARRIED
THAT the draft presentation of the Hauraki Road, Turua upgrade is considered and approved as a basis for further development, and
THAT the draft concept design presentation be provided by the District Engineer and OPUS representative to the Turua Hall & Domain Committee at their meeting on Tuesday 14 October.
PLWC14/51 Harris/Gordon CARRIED
The meeting closed at 10.35am.
G R Leonard
14 October 2014