Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 8 DECEMBER 2009 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, H T Shepherd and His Worship the Mayor J P Tregidga (from 2.35pm)
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of Crs M J Hayden and C Francis and for the lateness of His Worship the Mayor be received and sustained.
WWC09/103 Carmine/Shepherd CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 November 2009 are confirmed and are a true and correct record.
WWC09/104 Shepherd/Baker CARRIED
The Mayor attended the meeting at 2.35pm.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
A letter of appreciation was tabled and presented from Nadia Tuz thanking the Ward for the funding received in support of her representation in the Thames Valley U15 girl’s basketball team competing in the Sydney Cup and Pacific Coast Slam in Australia.
REQUEST FOR FINANCIAL ASSISTANCE
The Waihi Ward Committee has an allocation of $7,694.00 for discretionary grants during this 2009/10 financial year. Grants have been made to Waihi Summer Festival ($350), Te Korowai Hauora O Hauraki ($400), Waihi Drama Society ($87), Bluelight Ventures ($250), Waihi SCPA ($500), Creative Waihi CT ($40), Waihi Ministers Assn ($34), Waihi Summer Festival ($350) and Waihi Community Resource Centre ($250), Waihi Playcentre ($500), Shae Gibbons ($100), Creative Waihi ($395), Waihi Information Centre ($27- hall hire), Victoria Battery Tramway & Museum ($565), Dylan & Rachel Schmidt ($510), Waikino Liaison Committee ($100), Nadia Tuz ($150), and Waihi Ministers Assn ($34 – hall hire). This leaves a balance of $3,052.00.
There are three applications for financial assistance this month.
Waihi Advocacy Service Inc 
The Secretary of the Society writes advising that they are re-establishing the service and intend to sublease premises within Waihi. The office will be manned 5 days a week by 1 permanent full time, 3 part time advocates, 5 part time on-call and 2 casual on-call volunteers.
The maximum projected cost for the year ending 1 November 2010 is $47,600. The writer asks for any contribution towards these costs.
The members considered the request is one that should be considered by the Contestable Social Fund process. It was also commented that there is already a number of other ‘advocacy’ services existing in Waihi.
THAT the request from the Waihi Advocacy Service be declined.
WWC09/105 Carmine/Shepherd CARRIED
Waihi Maori Wardens 
The Waihi Maori Wardens Sub association advise that they are establishing a presence within Waihi through the sharing of office space with the Waihi Advocacy Service Inc. The association is currently working with Ngati Waihi Kapa Haka group and intend to carry out patrols during the day over the holiday period.
The association requests a contribution towards their budget items totalling $2,820.
The members agreed that a grant be made to assist with the advertising costs of the organisations local initiatives but considered the request is one that should also be considered by the Contestable Social Fund process.
THAT the Waihi Ward Committee grants $320.00 to the Waihi Maori Wardens Association in support of costs relating to the advertising of their local initiatives.
WWC09/106 Carmine/Tregidga CARRIED
Waihi Arts Centre and Museum Inc. 
The Funding Coordinator for the association writes advising that they have received a Lotteries Community Facilities grant towards the building of a new toilet block and emergency exit wheelchair ramp at the museum. The society has limited funds to contribute to the overall cost of the project and asks that Council contribute $12,000 towards the balance.
In considering the request, the members gave their support ‘in principle’ but requested that it be referred to Council for consideration.
THAT the Waihi Ward Committee supports the request ‘in principle’; and
THAT the request be referred to Council for consideration.
WWC09/107 Shepherd /Carmine CARRIED
PARKS AND RESERVES
Work has commenced at the Waihi Cemetery with the removal of the existing trees and fences a decision needs to be made on the type of fence that will be installed along the Waihi road boundary.
The members were asked to consider the options provided on the type of fencing for installation at the site. After consideration, the member’s approved that a post and pole fence was the most appropriate.
THAT the Committee supports the installation of a post and pole fence.
WWC09/108 Baker/Shepherd CARRIED
Ramarama Reserve, Whiritoa
A request has been received from a resident adjoining the reserve, asking Council to mow the overgrown area between the property at 49 Fishermans Bend and the river.
The Committee agreed that this area should be maintained to a satisfactory standard and approved that $500.00 be contributed to cover costs for maintaining the area.
THAT it be approved that $500.00 be provided towards the clean up of the overgrown area between the property at 49 Fishermans Bend and the river and that the frequency of mows at the location be reviewed.
WWC09/109 Baker/Shepherd CARRIED
Maintenance Access of Road Reserve - Rosemont Road
The members were advised that there is a reserve area at the end of Rosemont Road that Council currently maintain. At the end of this reserve is a short section of road reserve outside No. 10 that has become an issue for Waihi Walkways staff to maintain.
After discussion, the members agreed that the matter be referred to the Property Manager to maintain the road reserve as required.
THAT the matter be referred to Councils Property manager to maintain the road reserve as required.
WWC09/110 Tregidga/Shepherd CARRIED
A report from the Strategic Planning Projects Manager was presented by the Chief Executive regarding the Hauraki District page published in the Waihi Leader.
A brief discussion was held as to how the HDC news page was working. The members considered that the information provided in the newspaper to the community was working well and requested that the page continue. It was agreed that funding for the page be sourced from the Waihi Ward rate.
THAT the report be received; and
THAT the Waihi Ward recommends:
continue the page until Council/Ward resolve to discontinue the page
funding the cost from the Waihi Ward rate
amend the 2010/11 estimates accordingly.
WWC09/111 Shepherd/Carmine CARRIED
A report on the Waihi Ward Estimates for inclusion in the Annual Plan 2010/11 was presented by the Chief Executive.
After consideration, the Committee accepted the estimates, as presented, and approved that they be included in the Annual Plan 2010/11.
THAT the report be received; and
THAT the estimates, as recommended and amended, be included in the Draft Annual Plan 2010/11.
WWC09/112 Carmine/Shepherd CARRIED
The meeting closed at 3.45pm.
S G Baker
9 February 2010