Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 DECEMBER 2013 COMMENCING AT 2.30 PM
Crs H T Shepherd (Chairperson), P H Keall, M P McLean, A A Tubman and His Worship the Mayor J P Tregidga
Messrs L D Cavers (Chief Executive), S B Fabish (Community Services Manager), K D Thompson (District Engineer), R H Leonhart (Corporate Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)
There were no apologies.
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Waihi Mining Bogger Interim Display Proposal
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the Ward Committee wished to consider the matter before it is considered by Council at the Operations Committee meeting the following day.
WWC13/79 McLean/Keall CARRIED
APPOINTMENT OF DEPUTY CHAIRPERSON
The Chairperson nominated Cr McLean to the role of Deputy Chairperson, Cr Tubman supported this nomination.
THAT Cr McLean is appointed to the role of Deputy Chairperson of the Waihi Ward Committee.
WWC13/80 Tubman/Keall CARRIED
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received, and
THAT the correspondence from Andrew Balchin, Echo Walking Festival Committee, Waihi Community Youth Trust and Waihi Bowling Club be received.
WWC13/81 Keall/Tubman CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Andrew Balchin (1133191)
Andrew Balchin, a year 12 student of Waihi College has been given the opportunity to sail on the Spirit of Adventure on the 15th December this year.
Mr. Balchin has been fundraising and looking for sponsorships to cover the $1800 cost to secure his position on the ship. Mr. Balchin seeks financial assistance from the Ward to assist with this cost.
THAT $300.00 is granted from the Waihi Ward Discretionary Fund to Andrew Balchin in support of his participation in sailing on the Spirit of Adventure.
WWC13/82 McLean/Keall CARRIED
Echo Walking Festival Committee (1138529)
A representative for the Enjoy Connecting Hills and Oceans (ECHO) Walking Festival committee has written seeking support for the festival to be held during March 2014. The committee requests $750.00 that will go towards brochure printing costs.
THAT $500.00 is granted from the Waihi Ward Discretionary Fund to the Echo Walking Festival Committee to assist towards brochure printing costs promoting their walking festival being held in the month of March 2014.
WWC13/83 McLean/Tubman CARRIED
Waihi Community Youth Trust (1140096)
Members of the Waihi community are setting up an entity that will focus on developing a youth centre in Waihi. The centre will provide a safe haven free from violence, drugs and alcohol, and will hold programmes such as Home work space, breakfast club, school holiday programmes, cafe night, movie nights etc.
The group has requested funding to cover the first twelve months of operations namely rental, insurance, telecommunications, electricity, resources and staff costs.
THAT the Waihi Ward Committee recommend to Council that consideration is given to granting $10,000.00 from the District Fund to the Waihi Community Youth Trust to assist with the running costs of setting up a youth centre in Waihi.
WWC13/84 Tubman/McLean CARRIED
Waihi Bowling Club (1143510)
The green keeper of the club has written requesting financial assistance towards the cost of maintaining their playing green. The writer also advises the number one green has been subsiding in one corner for over 100 years. The number two green has dropped by 10cm in one corner and over 5cm in the middle.
This season the club has laid 11.5 metres of topsoil over the green. Attached were copies of statements from the last 3 years relating to the purchase of material to correct the subsidence.
THAT $1300.00 is granted to the Waihi Bowling Club from the Waihi Community Facilities and Recreational Development Fund towards the purchase of material for remedial work of the green.
WWC13/85 Tubman/Keall CARRIED
Waihi Cherry Blossom Festival 
A letter was received from the members of the festival thanking the Ward members for their support and invited Councillors to attend their fundraising event to be held on 21 December.
WAIHI WARD APPOINTMENTS
Following the triennial general elections, Council appointments are required to the following Committees.
The Waihi Art Centre and Museum Association (Inc) have indicated their support for the retention of retired Councillor S G Baker as Council’s representative to the Association.
|Waihi Arts Centre and Museum||S G Baker||S G Baker (appointed by Ward Committee)|
|Whiritoa Emergency Management Centre Committee||H T Shepherd||H T Shepherd|
|Whiritoa Community Liaison Committee||H T Shepherd||H T Shepherd|
|Waikino Liaison Society||H T Shepherd||A A Tubman|
|Golden Cross Mine Community Consultative Group||D M Carmine||P H Keall|
|Waihi Community Vision (Ward Representative)||A A Tubman||M P McLean|
|Go Waihi||D M Carmine||M P McLean|
|Waitawheta Camp||M P McLean||M P McLean|
|Information Centre||H T Shepherd||H T Shepherd|
|Waihi Community Forum||H T Shepherd (Ward Chair) |
and M P McLean (Deputy Chair)
THAT the Waihi Ward appointments be confirmed.
WWC13/86 Tubman/Keall CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
Community Services staff updated the members on the 2012/13 and 2013/14 Annual Plan projects.
Whiritoa Reserves Surf Club Water Tank Renewal
It was agreed that the water tank be installed at the Whiritoa Emergency Centre rather than at the Surf Club as long as it is still within budget.
Princes Street - Tree Removal
Staff reported on a tree that has been planted up against the footpath in Princes Street and has resulted in its root system doing extensive damage to the footpath and kerb. Staff requested it be removed and a more appropriate tree planted in a more suitable position nearby. The tree is a Japanese Cedar and the cost is $1600 for its removal.
THAT the Community Services monthly report be received, and
THAT the Japanese Cedar tree located on the road reserve in Princes Street be removed and a more appropriate tree be planted in May / June 2014.
WWC13/87 Shepherd/Keall CARRIED
The Annual Plan Estimates for 2014-15 were presented for the Committee’s consideration.
THAT the Estimates for the Annual Plan 2014-15 be received.
WWC13/88 Tubman/Keall CARRIED
Members requested that staff provide review of all bin locations, and evaluate with the Ward Committee whether all are necessary - due next Ward meeting.
It was noted that the Waihi Ward recreational reserves mowing increase is 22k not 50k.
LATE ITEMS OF BUSINESS
Waihi Mining Bogger Interim Display Proposal
The Vision Waihi Trust Chief Executive has approached Council seeking permission for the siting of a restored mining bogger in the central business area of Waihi, as an interim measure until the Gold Discovery Centre is built and any potential streetscape works undertaken in the area of the new centre.
The Ward Committee requested consideration of the where the machine would be placed prior to the matter going to Council the following day.
The members approved of the proposal to site the machine on the unsealed section of the Waihi central car park near the Salvation Army church subject to a site meeting.
The Chairperson wished everyone a happy Xmas and New Year.
The meeting closed at 4.10pm.
H T Shepherd
11 February 2014