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Hauraki District Council
Waihi Ward Committee


MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 FEBRUARY 2013 COMMENCING AT 2.30 PM


PRESENT
Crs S G Baker (Chairperson), D M Carmine, M P McLean (from 2.40pm), H T Shepherd and A A Tubman

IN ATTENDANCE
Messrs R Ashley (Community Services - Operations Manager),

K Thompson (District Engineer), G Thomsen (Roading Manager),

J McIver (Community Development Officer), R H Leonhart (Corporate Services Manager), S Clark (Parks and Reserves Manager) and

Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor and the lateness of Cr McLean be received and sustained.

WWC13/01 Carmine/Shepherd CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Proposed Footpath Extension in Station Road

- Dust Nuisance – Pukewera Road

The items were not on the agenda because they were unavailable at the time of the agenda deadline.

Discussion on the items could not be delayed because they required the consideration of the Committee before the next meeting.

WWC13/02 Shepherd/Carmine CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 11 DECEMBER 2012 (997595)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 December 2012 are confirmed and are a true and correct record.

WWC13/03 Carmine/Tubman CARRIED

LATE ITEMS


Proposed Footpath Extension in Station Road

The Chairperson advised of a request he had received from a resident in Station Road asking that consideration be given to extending the proposed new footpath in Station Road past the pensioner flats up to their property. The Roading Manager will investigate the request.


Dust Nuisance – Pukewera Road (1030610)

A letter was presented by the Chairperson from a resident of Pukewera Road who suffers from severe asthma. The resident has complained that the extreme dust nuisance caused by passing vehicles is aggravating her condition (letter of support from Waihi Beach Medical Centre was attached). The resident advised that the road was treated with ‘dustless metal’ by Council to reduce the dust but this has not been effective.

Video footage showing dust created when a vehicle passes the property was shown to the members.

The Chairperson asked that road engineering staff review the matter with the residents concerned and advises their findings in a report to Council on 27 February.

RESOLVED

THAT this matter is referred to road engineering staff to review the matter with the residents concerned and advise their findings in a report to Council on 27 February.

WWC13/04 Carmine/Tubman CARRIED


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1010749) (31 KB) Adobe Acrobat PDF document

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

RESOLVED

THAT the Community Development monthly report be received.

WWC13/05 Carmine/Tubman CARRIED


COMMUNITY SERVICES MONTHLY REPORT (1003278) (203 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC13/06 McLean/Shepherd CARRIED


ANNUAL PLAN PROJECTS


Waihi Walkway – Black Bridge, Waikino

Cr Baker asked the Committee if they considered the Waihi Ward should pay for all of the construction of the Black Bridge in Waikino.

The members were advised that the bridge construction project was approved prior to the commencement of the cycleway and was already included in the Long Term Plan.

The members asked that the Operations Manager investigate the source of funding for this project and report back to the Committee.

CBD Pavement Sweeping Update

Staff has completed the initial investigations and has leased a pavement sweeping machine to determine the most appropriate level of service to the community and thoroughly test the model in Hauraki District prior to any purchase.

A member was concerned that as there are a number of loose tiles in the Waihi Main Street, the use of this type of machine may cause them to come adrift.

The Operations Manager stated that he would follow up the issue raised with the roading department and provide the Ward members with an update to the next Ward meeting.


Request for Upgrade of Whiritoa Skate Park – (1011576)

Council has received a letter from children and parents requesting the expansion of the existing

skate park at Whiritoa; the group are requesting a response from their current request/petition.

The members agreed that there needed to be more consultation on whether or not the skate park is extended before making any decision. It was suggested that an article be placed in the Whiritoa newsletter advising that Council will undertake further consultation with the community of this proposal.

RESOLVED

THAT the staff places an article in the Whiritoa newsletter advising that Council will undertake further consultation with the community of whether the skatepark at Whiritoa should be extended.

WWC13/07 Shepherd/Mclean CARRIED


Recycling Bin over Christmas/New Year Period

Cr Shepherd advised after attending the Whiritoa meeting recently he was asked by ratepayers why the recycling bin approved by Council over the Christmas/New Year period was not placed at the approved location.

The Operations Manager stated he will refer the matter to the District Engineer.

RESOLVED

THAT staff send an apology to the Whiritoa community via the community newsletter apologising for the non placement of the bottle recycling bin over the Xmas/New Year period.

WWC13/08 Shepherd/Mclean CARRIED


Swimming Pool Update

The Park and Reserves Manager provided the statistics of Waihi Community pool usage over the summer period to date.


Town Centre Christmas Lights

A decision was required from the Ward Committee as to when the Xmas lights on the main street light poles are to be turned off. A number of options were offered.

RESOLVED

THAT the Xmas lights on the main street light poles are left on all year round.

WWC13/09 Carmine/Tubman CARRIED


Pump House Lights

A recent inspection has revealed the lights on the pump house are not working. Staff advised that an electrician has been engaged to inspect the system. The outcome of this inspection will be advised to the next meeting.


CORPORATE SERVICES

The Corporate Services Manager reported on the status of the street renaming project within Waihi.

It was suggested the Committee members meet at the Waihi Service Centre with the Property Customer Information Officer and the Corporate Services Manager to review the issues associated with the current street numbering and naming of roads within Waihi.

RESOLVED

THAT the report be received, and

THAT the Committee members meet with staff at 1.00pm on Tuesday 19th February 2013 at the Waihi Service Centre to review street numbering and naming issues within Waihi.

WWC13/10 McLean/Shepherd  CARRIED


Sports Co-ordinators Report

Julie Stephenson submitted a report updating the member’s on the activities and upcoming events in the Waihi Ward.

RESOLVED

THAT the report be received.

WWC13/11 Baker/Shepherd CARRIED

The meeting closed at 4.25pm.

CONFIRMED


  

   

S G Baker

Chairperson

12 March 2013