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Hauraki District Council
Waihi Ward Committee


MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 16 JULY 2013 COMMENCING AT 2.30 PM


PRESENT
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd and A A Tubman

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.

WWC13/41 Carmine/McLean CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Application for Financial Assistance - Hauraki Resource Teachers: Learning and Behaviour Cluster

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the applicants required that the item be considered by the Committee as soon as practicable.

WWC13/42 McLean/Shepherd CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 11 JUNE 2013 (1075532)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 June 2013 are confirmed and are a true and correct record.

WWC13/43 Carmine/McLean CARRIED


MATTERS ARISING FROM THE MINUTES


NGATITANGATA SEAL EXTENSION PETITION

Staff advised that the steep section of Ngatitangata Road will be sealed.


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1083013) (34 KB) Adobe Acrobat PDF document  (1075372, 1080217, 1077832, and 1082487

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

RESOLVED

THAT the Community Development monthly report be received, and

THAT the correspondence from Waihi Central School, Waihi College Development Rugby and Waihi Arts Centre & Museum Inc. be received.

WWC13/44 Shepherd/Carmine CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE

Waihi Central School [1075372, 1080217] (533 KB) Adobe Acrobat PDF document

The Junior Syndicate teachers of the Waihi Central School have written seeking sponsorship for the construction of a sandpit in their junior area.

The sandpit will be located next to the ‘School of Mines’ site and will incorporate a model ‘poppet head’. The project is expected to cost $9,440 excluding sand and incidentals with the school having raised $3000 last year. The writer seeks sponsorship for the remaining $6,400.

RESOLVED

THAT the request be declined as it was considered that funding for this purpose should be sourced from the school’s operational budget.

WWC13/45 Carmine/McLean CARRIED


Waihi College Development Rugby [1077832] (280 KB) Adobe Acrobat PDF document

A parent for one of the players in the College development team has written seeking financial assistance with the purchase of travelling shirts for team members. The shirts will become part of the team ‘kit’ for use each year. The writer has managed to raise $1000.00 of the $1273.52 needed to purchase and outfit 30 of the team members.

RESOLVED

THAT the request be declined as it was considered that funding for this purpose should be sourced from the school’s operational budget.

WWC13/46 Shepherd/Tubman CARRIED


Waihi Art Centre & Museum Inc. [1082487] (69 KB) Adobe Acrobat PDF document

The President for the society has written seeking financial assistance towards their presence at the 2013 NZSG Family History Fair to be held at the Vodafone Events Centre Manukau during 2~4 August 2013. The writer seeks a grant of $530 that will go towards providing a stand at the fair.

RESOLVED

THAT $530.00 is granted to the Waihi Arts Centre & Museum Inc. from the Waihi Ward Discretionary Fund in support of their presence at the 2013 NZSG Family History Fair to be held at the Vodafone Events Centre Manukau.

WWC13/47 McLean/Shepherd CARRIED


LATE ITEM


APPLICATION FOR FINANCIAL ASSISTANCE - HAURAKI RESOURCE TEACHERS: LEARNING AND BEHAVIOUR CLUSTER (RLTB) (1082667)

A request has been received from the Manager of RLTB seeking support of funding towards a programme developed to provide young boys with support and guidance to help deal with self esteem, conflict, decision making issues and encouraging a positive attitude towards education.

RESOLVED

THAT the request be declined as it was considered that funding for this type of initiative should not be ratepayer funded but be supported by the Ministry of Education.

WWC13/48 Carmine/McLean CARRIED


COMMUNITY SERVICES MONTHLY REPORT (1081651) (217 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC13/49 Shepherd/McLean CARRIED


Events Centre Floor Resealing

The floor in the Waihi Event Centre is due to be resealed 2014/15. The Facilities Manager requests that the resealing of the main floor in the Waihi Event Centre be brought forward to 2013/14. This is due to the floor surface deteriorating quicker than was expected. Council has received numerous complaints recently about how slippery the floor is.

This work cannot be done until the end of the year, December/January because the Centre is booked most days and good drying weather is required.

This work is budgeted to cost $11,000.

RESOLVED

THAT it be recommended to Council the resealing of the main floor of the Waihi Event Centre is brought forward from 2014-15 to 2013-14.

WWC13/50 Carmine/McLean CARRIED


Gilmour Lake Reserve – Playground


The new junior playground has been used extensively; so much so that the grass from the car park to the entrance gate has become very muddy. A hard surface needs to be installed to resolve this. To save on installation costs, staff suggest that metal be laid now, and then look at concreting or cobble stoning a path once the area dries and a truck can get access to it.

RESOLVED

THAT approval is given for additional paving to be laid from the car park to the entrance gate of the playground subject to a site meeting with Councillors.

WWC13/51 McLean/Tubman CARRIED


Swimming Pool – Pool Toy

At the end of the last pool season, one of Council’s pool toys had to be retired; having provided many years of service and being unable to be repaired.

Staff suggested that an effective solution for the future would be to have a pool toy at each facility that would provide greater level of service to the community, and minimise damage to the toys by minimising transportation between Councils pools.

This would require the purchase of two additional pool toys for the district pools costing a total of $17,655 with a third of the cost from each Ward of $5,885.00 to be paid from the Wards Community Recreational Facilities Development Fund.

RESOLVED

THAT the Waihi Ward Committee approves to share the cost of purchasing two additional pool toys with the Plains and Paeroa Wards at a cost of $5,885.00, to be funded from the Waihi Ward Community Facilities and Recreational Development Fund.

WWC13/52 Carmine/Shepherd CARRIED


Request to Plant Cherry Trees – Waihi Awanui Cherry Blossom Festival Inc. (WACBF) (1085306)

A Waihi resident and member of the Waihi Awanui Cherry Blossom Festival Inc. was in attendance seeking Councils consideration to support the planting of cherry trees as a beautification project with a view to holding an annual Cherry Blossom Festival in Waihi.

RESOLVED

THAT the proposal be supported ‘in principle’ subject to agreement of where trees are to be planted.

WWC13/53 Carmine/Shepherd CARRIED

The meeting closed at 4.00pm.

CONFIRMED


 

   

S G Baker

Chairperson

13 August 2013