Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 JUNE 2013 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga
Messrs R Ashley (Community Services Operations Manager) J McIver (Community Development Officer), G Thomsen (Roading Manager), and Ms C Black (Council Secretary)
There were no apologies.
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for Financial Assistance: Jennifer Mora
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the item needed the consideration of the Committee before the next meeting due to time limits associated with the request.
WWC13/33 Carmine/Tubman CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 14 May 2013 are confirmed and are a true and correct record.
WWC13/34 Shepherd/McLean CARRIED
MATTERS ARISING FROM THE MINUTES
Waihi Netball Centre: Morgan Park – Car Park Lighting Power Charges
Staff advised that the matter concerning the lighting of the public Morgan Park car park is in hand. The Community Services Operations Manager has met with the president of the Waihi Netball Association requesting that the Association sends an invoice to Council for the annual power consumption.
WRC Representative: Cr Simon Friar
Cr Friar, Deputy Chairperson of the Waikato Regional Council (Thames Coromandel) was in attendance to provide a brief update of WRC initiatives and acknowledged Hauraki District’s progressive focus on economic development and their stance on freedom camping.
Cr Friar stayed for the duration of the meeting.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received.
WWC13/35 Tubman/Shepherd CARRIED
It was noted that at the meeting of Council of 24 April 2013, $500.00 was to be transferred from the District Discretionary Fund to the Waihi Ward Discretionary Fund.
LATE ITEM OF BUSINESS
REQUEST FOR FINANCIAL ASSISTANCE
Jennifer Mora 
Mrs. Mora has written seeking financial assistance for her son – Andrew Mora – who has been selected to represent New Zealand in the U16 Junior Inline Hockey Team competing at the Junior Olympics in Los Angeles in July 2013.
Andrew attends Waihi College and has been playing Inline Hockey for 8 years, initially for the Waihi Miners Club, but due to the lack of numbers in his age grade had to move to another club and has been playing for the Hamilton Devils for the past few years. He has represented the Central Region on four occasions, but this is the first time he has made a New Zealand representative team.
The total cost of around $4,600 for the trip, including the uniforms, is paid for by the competitors and parents. Andrew has been raising some funds but is a long way off the total amount required.
THAT the correspondence from Jennifer Mora be received, and
THAT $500.00 is granted to Jennifer Mora from the Ward Discretionary Fund.
WWC13/36 McLean/Shepherd CARRIED
Josephine Mueggenburg 
Josephine Mueggenburg, a student of Waihi College has been given the opportunity to sail on the Spirit of Adventure from the 7th to 16th of July this year. This 10 day voyage around New Zealand with 40 other teens gives an opportunity for Ms. Mueggenburg to build interpersonal skills such as teamwork and leadership.
Ms. Mueggenburg has been working part time and fundraising and looking for sponsorships to cover the $1800 cost to secure her position on the ship. Ms. Mueggenburg seeks financial assistance from the Ward to assist with this cost.
THAT the correspondence from Josephine Mueggenburg be received, and
THAT $400.00 is granted from the Ward Discretionary Fund to Josephine Mueggenburg in support of her opportunity to sail on the Spirit of Adventure from the 7th to 16th of July this year.
WWC13/37 McLean/Shepherd CARRIED
Hauraki Rail Trail Directional Signage
It was requested that the balance of funds remaining in the Waihi Ward Discretionary Fund at the end of financial year 2012/13 be allocated to Hauraki Rail Trail directional signage.
THAT the balance of funds remaining in the Waihi Ward Discretionary Fund at the end of financial year 2012/13 be allocated to Hauraki Rail Trail directional signage.
WWC13/38 Carmine/Tubman CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
Gilmour Lake Reserve – Footpath
A request has been received from the model boating club to investigate the area between the newly constructed playground and the lake. The area has become very wet and muddy due to the excavation work and construction of the playground and the increase in foot traffic.
The group request the installation of some sort of footpath to address this issue. This would also help with the safety problem of the water undermining the soil behind the timber wall edging if it was concreted.
The cost of laying new footpaths in this situation is approximately $130 per metre. The length of this section is 13 metres giving a total cost of approximately $1700.00. Consideration to construct a footpath around the rest of the lake frontage at a later date could be considered if this was thought to be necessary.
THAT the Community Services monthly report be received, and
THAT the Waihi Ward Committee supports the request to put a footpath in front of the Gilmour Lake Playground at a cost of $1700.00, and
THAT the Waihi Ward Committee funds the footpath construction from the Waihi Community Facilities and Recreational Development Fund.
WWC13/39 Carmine/Tubman CARRIED
The Roading Manager reported on a request from residents of Ngatitangata Road, Waihi expressing their concerns about the condition of the road.
In March 2013, the Council received a letter/petition signed by the property owners living on Ngatitangata Road expressing concerns about the condition of the road.
An on-site meeting was held with most of the residents on 31st May 2013. The meeting was attended by Councillors Baker, Carmine, McLean and Shepherd including the District Engineer, Roading Manager and Opus consultant Ross Bayer.
The meeting generally agreed to formulate a prioritised list of projects that Council would consider for implementation as funding permits. Maintenance items would be progressed as needed.
A number of options were outlined in the report to address the safety issues raised by the residents and improve the standard of the road.
THAT the report be received, and
THAT the existing steep cambers are improved through unsealed maintenance programmes, and
THAT the Seal Extension Strategy and the Seal Extension Programme be reprioritised with the updated road statistics within the 2013/14 financial year, and
THAT safety related issues be considered within the Minor Improvement category of the Roading programme.
WWC13/40 Carmine/McLean CARRIED
The meeting closed at 3.40pm.
S G Baker
16 July 2013