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Hauraki District Council
Waihi Ward Committee


MINUTES OF MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 8 OCTOBER 2013 COMMENCING AT 2.30 PM


PRESENT
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), Mr J McIver (Community Development Officer) and Ms C Black (Council Secretary)


APOLOGIES

There were no apologies.


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.


- Golden Steps Trust

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of the Committee prior to the next meeting in December.


Hauraki Rail Trail Cycleway Signage, Line Marking and Symbols into CBD

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the signage and road markings were required to be approved in order for the work to be completed in time for Labour weekend.

WWC13/69 Shepherd/Tubman CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 10 SEPTEMBER 2013 (1108565)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 September 2013 are confirmed and are a true and correct record.

WWC13/70 McLean/Shepherd CARRIED


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1110550) (35 KB) Adobe Acrobat PDF document

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

RESOLVED

THAT the Community Development monthly report be received, and

THAT the correspondence from Waihi Lions Club, Roxy Taylor and Waihi Athletic Rugby Football & Sports Union Inc. be received.

WWC13/71 McLean/Shepherd CARRIED


Requests for Financial Assistance [CDV-30-100]


Waihi Lions Club - Garden Ramble

The President for the club has written advising that they are planning an event to raise funds towards the Hetherington House and Lions Cancer Lodge. The cost to hold this event has been assessed at $2,000 with most expense being advertising.

RESOLVED

THAT the request be declined.

WWC13/72 Carmine/McLean CARRIED


Waihi Lions Club – Waihi Heritage Vision [1109378] (698 KB) Adobe Acrobat PDF document

The Secretary for the club has written requesting a grant towards a project being managed by Waihi Heritage Vision. The project includes a brass plaque to commemorate the placement of a seat in the Miners’ Reflective Area.

The dedication of the seat is proposed for 19 October 2013 and will be officially unveiled by the Minister of Energy and Resources. Ward members have informally agreed to grant $300 towards the purchase of the brass plaque.

RESOLVED

THAT $300.00 is granted from the Waihi Ward Discretionary Fund to the Waihi Lions Club towards the purchase of a brass plaque for placement on a commemorative seat in the Miners’ Reflective Area in Gilmour Reserve as part of the Waihi Heritage Vision project.

WWC13/73 Shepherd/Tubman CARRIED


Roxy Taylor [1114092] (36 KB) Adobe Acrobat PDF document

Miss Taylor, a Year 9 student at Waihi College has written advising that she has been selected for the Thames Valley U13 Representative Girls Hockey Team. The team has travelled to Whangarei and Rotorua for overnight tournaments and then to Wellington for a week during the school holidays.

Miss Taylor has been fundraising ($100) but seeks assistance with the balance ($300.00).

RESOLVED

THAT $50.00 is granted from the Waihi Ward Discretionary Fund to Roxy Taylor in support of her representation in the Thames Valley U13 Representative Girls Hockey competition.

WWC13/74 Carmine/Shepherd CARRIED


Waihi Athletic Rugby Football & Sports Union (Inc) [1115169] (200 KB) Adobe Acrobat PDF document

The President of the club has written requesting a donation towards their field lighting project. The project will involve replacement of existing lights and is estimated to cost $80,000.

The club is seeking funds from other philanthropic trusts and expects to have the project completed by the start of the 2014 season. The club also carries out regular fundraiser activities.

The financial reports and bank statements showing their financial position was available.

RESOLVED

THAT $30,000 is granted from the Waihi Ward Discretionary Fund to the Waihi Athletic Rugby Football & Sports Union (Inc) towards their field lighting project.

WWC13/75 Carmine/Shepherd CARRIED


LATE ITEMS OF BUSINESS


Golden Steps Trust

A discussion was held regarding the legal status of the Golden Steps Trust in consideration that they are not a formally a registered trust and should they be receiving funding from Council.

RESOLVED

THAT the Waihi Ward accepts the trust deed as presented by Golden Steps Trust, and

THAT the previously approved grant be released to Golden Steps Trust.

WWC13/76 Tubman/McLean CARRIED

The members expressed their confidence with the representatives of the Golden Steps Trust and were satisfied that they met the formal requirements of an entity that may seek registration as a charitable trust or incorporated society.

It was commented that there is a need for more consistency in evaluating requests for financial assistance.


COMMUNITY SERVICES MONTHLY REPORT (1115888) (191 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC13/77 Carmine/Tubman CARRIED


Status Report: Waihi Ward Committee Meeting - 10 September 2013

The Community Services Manager updated the members on the Cherry Tree planting project in connection with the Cherry Blossom Festival Society along the road reserve in Wrigley Street and other locations as approved.

The Parks and Reserves Manager has determined the most suitable location for the street trees in Wrigley Street. The Construction and Maintenance unit are to have the trees planted by 11 October 2013.

Public Use of Gilmour Park Playground Renewals Seesaw and Modular Equipment

A member advised that they had noticed some issues at the playground recently where older children were using the play equipment meant for younger children. It was requested that a sign be installed at the playground notifying that this equipment is for children 8 years and younger.


LATE ITEMS OF BUSINESS


Hauraki Rail Trail Cycleway Signage, Line Marking and Symbols into CBD

Adrian de Laborde, Project Manager – Hauraki Rail Trail presented an update on the proposed route into the Waihi CBD showing where cycleway signage, line marking and symbols would be placed.

The member’s supported that the $12,000 be spent from the previously approved budget for the HRT extension from Waihi railway station to Waihi CBD.


APPLICATION TO USE A BIKE RACK, SEDDON STREET, WAIHI (CR SHEPHERD) (1116592) (135 KB) Adobe Acrobat PDF document

The Community Services Manager reported on a request received from a the proprietors of the Sterling Hotel, Seddon Street, Waihi seeking permission to place a cycle rack outside their premises.

RESOLVED

THAT the report be received, and

THAT the Ward Committee grants permission for a bike rack to be placed, on a trial basis, outside the Sterling Hotel with the right to request the rack is removed or relocated if it causes pedestrian problems.

WWC13/78 Carmine/Shepherd CARRIED

The members requested that a similar process to the Paeroa Ward be considered for the placement of bike racks around the CBD in support of cycleway users.


Acknowledgement of retiring member, Cr Sel Baker

The Mayor thanked and acknowledged retiring member Cr Baker for his contribution to the Council and particularly to the Waihi Community over the years.

Cr Baker responded that he had enjoyed his time on Council and thanked the Councillors for their support and co-operation over the years. He commended the Waihi Ward member’s for their style of resolving particularly contentious issues over the years. He also thanked staff for their support during his time on Council.

The meeting closed at 4.00pm.

CONFIRMED


    

S G Baker

Chairperson