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Hauraki District Council
Waihi Ward Committee


MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 SEPTEMBER 2013 COMMENCING AT 2.30 PM


PRESENT
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd and A A Tubman

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.

WWC13/59 Shepherd/Carmine CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance: Waihi Inline Hockey Club Inc.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of the Ward Committee prior to the next meeting.

WWC13/60 Carmine/McLean CARRIED


COMMUNITY POLICING UPDATE

Sgt Phil Caldwell was in attendance on behalf of the Waihi Police Station to liaise on community policing matters affecting Waihi.


Key points:

Community Constable Position has been filled by an officer from Rotorua to replace Constable Holly Warner.

CIB – a new Detective Sergeant will commence in Waihi in mid October 2013.

Morgan Park – Skateboard Park is still being identified with having youth behavioural issues.

Police are pleased that street numbering in Waihi is being addressed by Council.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 13 AUGUST 2013 (1100213)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 13 August 2013 are confirmed and are a true and correct record.

WWC13/61 McLean/Tubman CARRIED


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1106024) (30 KB)

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

The balance of the Waihi Ward Discretionary Fund is currently $7,369.00.

RESOLVED

THAT the Community Development monthly report be received.

WWC13/62 Carmine/Shepherd CARRIED


LATE ITEMS OF BUSINESS


Request for Financial Assistance: Waihi Inline Hockey Club Inc. (1108958)

The President of the Waihi Inline Hockey Club has written requesting funding assistance towards the cost of the Events Centre hire fee of $100.00. They wish to hire the centre for the purpose of holding a garage sale as a fundraiser in support of their attendance at the Inline Hockey Championships in New Plymouth at the end of September.

RESOLVED

THAT $100.00 is granted from the Waihi Ward Discretionary Fund to the Waihi Inline Hockey Club Inc. for the use of the Waihi Events Centre for their fundraising event at the end of September 2013.

WWC13/63 Carmine/Shepherd CARRIED


COMMUNITY SERVICES MONTHLY REPORT (1101373) (180 KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received, and

WWC13/64 Shepherd/Tubman CARRIED


Waihi Memorial Hall Renewals - Curtains and Carpet

Staff advised that the Community Facilities Manager is meeting with a carpet supplier this week to finalise the carpet design and product.


Waihi Cherry Blossom Festival Society Inc. Project – Planting of Cherry Trees

The Chairperson asked the Parks and Reserves Manager for an update on this project.

The Parks and Reserves Manager advised that he intends to purchase Cherry trees for this project now as he has sourced a supply for a reasonable price totalling $2,500.00. The price covers the cost of 60 trees plus stakes. The trees will be planted in this planting season and funding will come from the Waihi Ward Community Recreational Facilities and Development Fund.

The Committee was asked for their opinion on where the trees should be planted. The members were supportive of the suggestion that the trees are planted on both sides of Wrigley Street to create a tree lined avenue along the rail trail route from the Railway Station to the CBD.

It was suggested that due to the need to ensure that the trees do not interfere with services Utilities staff are liaised with prior to planting.

RESOLVED

THAT funding of $2,500.00 is approved from the Waihi Ward Community Facilities and Recreational Development Fund for the purchase of 60 Cherry trees and stakes for the Cherry Blossom Festival Society Project, and

THAT the Parks and Reserves Manager liaise with Utilities staff to discuss the location of below ground services on the road reserve where trees are to be planted prior to planting.

WWC13/65 Baker/Carmine CARRIED


SWIMMING POOL SEASON REQUESTS (Crs Bubb and McLean) (1105984) (22 KB)

A report was presented by the Parks and Reserves Manager to highlight the swimming clubs concerns resulting from Council’s decision to shorten the swim season. A solution was offered to allow for more flexibility over the season to meet the requirements of the clubs.

The members supported the staff recommendation that the swimming clubs be allowed an extended 4 week season and that the extra costs for this extended period are met by the extra operational costs funded from the existing District Swimming Pool Operating budget.

RESOLVED

THAT the swim clubs be allowed an extended 4 week season with the extra operational costs funded from the existing District Swimming Pool Operating budget., and

THAT the extended season be reviewed at the end of this season and proposed for the next year.

WWC13/66 Shepherd/McLean CARRIED

WHIRITOA RESERVES – DONATION OF MEMORIAL SEATS (1106044 (60KB) , 1106045 (102KB) 

Staff has received two requests from families wishing to donate memorial park benches with plaques fixed to them for Whiritoa.

Hauraki District Council uses a limited number or styles of bench’s in Whiritoa. The seats need to be able to handle the coastal environment and staff suggests that these choices are made available to these families (Cropp and Walden).

RESOLVED

THAT the donation of two memorial seats for installation in Whiritoa reserves from the Cropp and Walden families be accepted.

WWC13/67 Shepherd/Carmine CARRIED


NETWORK SERVICES

ROADING REPORT FOR AUGUST 2013 (Cr Harris) (1105421) (791KB)

The District Engineer reported on a number of roading matters in the Waihi Ward for the month of August 2013.

Hauraki District Council Minor Improvements Programme 2013/14 - Waihi Ward

  • Pukekauri Road Safety Improvements
  • Lighting Improvements – Moresby Avenue
  • Lighting Improvements – Wellington Street
  • Walls Road/Woodlands Road Intersection
  • Delineation Improvements Package
  • Seddon Avenue – Tactile Pavers
  • Ngatitangata Road Improvements - Waihi
  • Walnut Park Mobility Carpark - Waihi

Prioritised Programme

Project

Location

Description

ROC

Status

Footpath Improvements Waihi - Yr 1

Waihi

Pedestrian Crossing point on Tauranga Road (daffodil dairy)

TBC

Designed – deferred

Pukekauri Road – Safety improvements

Waihi

Narrow winding road with non-frangible fences located close to the edge of seal. Improvements completed with programmed AWT

60,000

Prioritised within Safety hazard register Complete with AWT project

Lighting Improvements – Moresby Ave

Waihi

Poor Lighting

40,000

Design completed, recommend to coincide with K&C renewal.

Lighting Improvements - Wellington Street

Waihi

Poor Lighting

5,000

Added as a result of several SRs re: no lighting

Walls Road/Woodlands Road Intersection

Waihi

Improve visibility at intersection/install mirror

2,500

Added as a result of SR and safety hazard register

Delineation Improvements Package (EMPs, Centrline, PW curve signs)

Network Wide

Install EMPs, CLs and PW curve signs on identified high priority roads.

20,000

As recommended by safety inspection report and prioritised within Safety hazard register

Seddon Ave Tactile Pavers

Waihi

Install directional tactile pavers at crossing points

5,500

Completed

Ngatitangata Road

Waihi

Corner easing and widening

25,000

Added as a result of public request and Council Resolution

Total

    

   

Total network budget $272,000

Carryover funds $125,000

Total available budget $397,000

RESOLVED

THAT the report be received, and

THAT the Waihi Ward support the prioritised programme in the sum of $158,000 to be funded from the Minor Improvement Budget, and

THAT staff manage the expenditure to not exceed $158,000, and

THAT a new Mobility Carpark behind the Waihi Post Office is approved, and

THAT this work requires the replacement of approximately 20m of kerb and channel with a new reinforced dish channel in front the car parks to provide a smooth transition from service lane to all the car parks at a rough Order Cost of $5,000.

WWC13/68 Tubman/Shepherd CARRIED

The meeting closed at 3.50pm.

CONFIRMED


 

   

S G Baker

Chairperson

8 October 2013